Top Tech Jobs & Startup Jobs

Coordinate recruitment and onboarding activities: manage interview scheduling, ATS and HRIS updates, conduct bi-weekly orientations, handle onboarding paperwork (I-9s, background checks), maintain HR records for compliance, manage recruiting event logistics and swag inventory, support TA projects and reporting, and provide administrative support to recruiters.

Greet and assist internal and external clients via phone, email, and in person. Manage high-volume calls, schedule conference rooms, handle mailroom tasks, create badges, order supplies/catering, stock coffee areas, and provide general administrative support while maintaining professionalism and attention to detail.

Control, store, and distribute aircraft parts ensuring compliance with Part-145 and airworthiness documentation. Manage goods receipt/dispatch, inventory accuracy, shelf-life control, quarantine non-compliant items, preserve parts per manufacturer/regulatory requirements, prepare shipments, and support audits and engineering to supply serviceable components.

Manage full-cycle recruitment and onboarding for European hires, partner with HR leadership, support hiring managers, maintain HR systems and GDPR compliance, develop employer branding and recruitment metrics, and provide administrative HR support.

Provide administrative and secretarial support to the Senior VP of Flight Operations and other flight executives: manage schedules and travel, handle calls, prepare meetings and reports, process correspondence, manage databases, coordinate invoices/expenses, and prepare presentation materials.

Lead and develop the accounting team while overseeing monthly, quarterly, and annual close processes. Ensure U.S. GAAP-compliant financial statements, balance sheet reconciliations, internal control execution, and audit support. Deliver KPI and management reporting, analyze variances, support budgeting/forecasting, and drive process improvements and cross-functional collaboration.

Plan and optimize Day 0+1 flight schedules, ensuring compliant crew pairings and aircraft assignments. Coordinate with Operations, Maintenance, Crew Dispatch and Flight Communications; respond to IROPS and AOG events; monitor crew legality and qualifications; optimise crew and aircraft utilisation; communicate schedule changes and maintain records; handle crew travel/accommodation when needed. Work a 4-on/4-off, 12-hour shift rotation covering days, evenings, weekends and holidays.

Support the Accounting & Finance team by posting vendor and operator invoices, establishing Jet Card accounts, assisting with client billing, responding to Zendesk requests, reconciling discrepancies, supporting audits, and performing ad-hoc accounting projects.

Lead and manage Line Stores operations supporting aircraft maintenance and flight operations. Oversee inventory planning, forecasting, replenishment, parts control, documentation, supplier relationships, FAA compliance, audits, and safety programs while collaborating with Maintenance, Flight Operations, Procurement, and Finance.

Drive outbound and inbound sales to build and manage a diverse client portfolio, maximize charter bookings and revenue, log activity in Salesforce, collaborate with Flexjet and internal teams, source aircraft, and deliver exceptional customer service while meeting KPIs and targets.