Top Office Manager Jobs

Manage Headway’s San Francisco office operations, budget, vendors, space utilization, employee communications, events, knowledge resources, and workplace projects. The role also handles visitor registration, supply restocking, A/V setup, reception, office buildout, and approximately 50 onsite events annually. Success requires strong facilities and employee experience expertise, project management, independent judgment, and the ability to optimize workplace operations in a high-growth environment.

Manages the school front office, including communications, visitor reception, attendance tracking, enrollment support, scholar records, calendar management, mail, files, and meeting preparation. Provides basic health support, coordinates volunteers and family communications, maintains front-desk procedures, tracks supplies and reimbursements, and ensures FERPA-compliant record handling. The role requires bilingual English-Spanish communication, organization, confidentiality, community care, and collaboration with staff, families, and school partners.

Manages daily corporate office operations, reception, office services, facilities coordination, vendors, supplies, meetings, records, and administrative support for executive leadership. Supervises the receptionist, coordinates workplace logistics and events, maintains professional customer service, supports special projects, and recommends process improvements. Requires strong organization, communication, discretion, Microsoft Office proficiency, and the ability to coordinate office needs independently.

Manages the buildout and ongoing operations of an onsite office. Responsibilities include coordinating contractors, vendors, property management, and internal stakeholders; providing reception coverage; maintaining supplies, equipment, and facilities; troubleshooting basic IT and workplace technology; supporting events; tracking expenses and invoices; and communicating project updates. Requires strong organization, communication, problem-solving, vendor coordination, and hands-on office administration skills.

Supports senior leaders with calendar, inbox, travel, meetings, confidential projects, and cross-functional People, Finance, and Legal work. Manages the New York office, including facilities, vendors, expenses, visitors, deliveries, seating, onboarding logistics, events, and employee experience. Partners with HR and IT on new-hire processes and serves as the primary resource for office operations and workplace needs.

Manages daily corporate office operations, front desk services, mail, access, meetings, onboarding logistics, internal communications, newsletters, town halls, recognition programs, facilities, purchasing, invoices, and vendor relationships. The role maintains a professional workplace and supports employee engagement across office and field teams.

Supports daily office operations by answering calls, managing mail and deliveries, ordering supplies, coordinating schedules, maintaining records, and assisting management and staff. Provides professional customer service to clients, visitors, vendors, and team members while helping maintain an organized, efficient, and welcoming workplace.

The Office Manager oversees the Los Angeles office and supports construction operations, compliance, finance, accounting, HR, facilities, vendors, and employee administration. Responsibilities include managing field office setup, storage, insurance documentation, safety inspections, fleet services, invoices, corporate card receipts, onboarding, calendars, travel, and emergency response. The role serves as the liaison between the West Coast team and Corporate while improving administrative workflows and maintaining operational standards.

Coordinates school office operations across communications, data systems, or finance. Responsibilities include serving students, families, and staff; managing enrollment, attendance, student records, accounting, bill pay, procurement, supplies, vendor deliveries, and event logistics. The role requires strong organization, communication, accuracy, multitasking, and professionalism in a fast-paced K-12 school environment.

Manages daily administrative operations for a middle school office, supporting the principal, staff, students, families, and visitors. Responsibilities include scheduling, communications, records and document management, substitute coordination, personnel and payroll paperwork, budget monitoring, visitor and safety procedures, emergency support, facility and equipment coordination, and supervision of an office assistant. The role requires independent judgment, confidentiality, strong interpersonal skills, and proficiency with Microsoft Office and district systems.

Manages customer communications, including inbound inquiries, billing questions, service scheduling, appointment confirmations, satisfaction calls, and overdue payment collection. Maintains customer accounts and may support reporting, accounts payable, human resources paperwork, and payroll processing. Provides professional customer service while handling high call volumes and administrative responsibilities.

Manages the business office of a senior residential community, overseeing front-office staff, resident billing, collections, payroll administration, purchasing, vendor documentation, budgeting, reconciliations, month-end close, and financial reporting. Supports the Executive Director, maintains accurate resident and property records in Yardi, coordinates administrative processes, forecasts operations, and ensures compliance with organizational policies. Occasional travel and weekend Manager on Duty rotations may be required.

Manages front-office operations for a school, including communications, visitors, mail, packages, supplies, student records, attendance notifications, staff time records, accounts receivable, payroll preparation, and workers’ compensation reporting.

Welcomes tenants, manages leases and rent invoicing, supports rent collection and payment reconciliation, maintains court and recertification records, processes applicant documentation, handles calls and correspondence, and performs general administrative duties in a property management setting.

Manages branch administrative operations, including invoicing, accounts receivable and payable, personnel paperwork, payroll support, inventory and asset records, customer credit applications, lien and bond processes, vendor bill processing, DOT compliance documentation, insurance claims, and corporate information coordination.

Manages the front office and building operations, answers phones, greets clients, maintains calendars and records, prepares intake and census reports, supports billing and insurance activities, enters information into QuickBooks, and provides administrative support while handling confidential information.

Oversee daily office administration, customer orders, quoting, invoicing, returns, inventory records, shipping coordination, delivery schedules, and communication with production and warehouse teams. Manage office staff, support light bookkeeping and accounts receivable, maintain records and spreadsheets, address customer concerns, and improve administrative and fulfillment processes.

Manages administrative operations for the Athletics and Kinesiology departments, including staffing coordination, NCAA paperwork, contracts, budget monitoring, event logistics, ticketing, facilities requests, deposits, reimbursements, and scheduling. The role serves as a primary contact for constituents and coordinates with HR, IT, Finance, Student Affairs, and University Advancement. Strong organization, communication, confidentiality, Microsoft Word and Excel proficiency, and alignment with the university’s Christian mission are required.

Manages office operations, procedures, records, supplies, payroll, budgets, internal controls, and clerical staff. Develops efficient office systems and policies, schedules and assigns work, monitors performance, recruits and trains employees, analyzes reports, and supports financial oversight and compliance with university policies.

Manage daily school office operations, support the principal and staff, coordinate calendars, visitors, communications, substitutes, personnel records, facilities, budgets, and emergency procedures. Supervise and train office support personnel, prepare reports and correspondence, maintain confidential records, assist with student management, and ensure compliance with district policies and safety procedures.

Manages daily branch office operations for a specialty contracting business. Supports project managers and field teams with documentation, scheduling, communication, contracts, purchase orders, billing, payroll records, vendor coordination, compliance files, supplies, reports, and general administrative workflows. Also assists with HR administration, safety documentation, onboarding, and office communications.

Manages daily office operations for the Washington, D.C. office and supports workplace needs across multiple locations. Coordinates office supplies, moves, access, parking, maintenance, buildouts, relocations, vendors, furniture, and onboarding logistics. Maintains office procedures and operational resources while overseeing the Operations Internship Program and supporting the Chief Operating Officer. Requires strong organization, project coordination, communication, problem-solving, and multitasking skills.

Coordinates daily office operations, records, orders, billing inquiries, payments, customer and vendor relationships, reporting, employee onboarding, credits, and inventory accuracy. Maintains financial and inventory records, resolves discrepancies, supports management, and assists customers with account issues. Requires bookkeeping, Microsoft Office, customer service skills, and some weekend availability.

Manages daily Seattle office operations for a law firm, overseeing support staff, hiring and onboarding, training, policies, facilities, expenses, events, and HR matters. Supports firm leadership, coordinates meetings, maintains an organized workplace, and handles confidential information. The role requires five days per week onsite in downtown Seattle, strong organizational and communication skills, independent judgment, and prior law firm experience.

Provides administrative, clerical, financial-recordkeeping, purchasing, inventory, filing, public-contact, and reporting support for the County Road and Bridge Department. Maintains project, equipment, timekeeping, and transportation-fund records; processes invoices and accounts payable; communicates with vendors and the public; prepares notices; and assists county leadership with projects. The role requires a Colorado driver’s license, physical work in varied weather, flexible shifts, and successful completion of drug screening and a background check.