Top Office Coordinator Jobs

Support daily operations of the San Francisco/Chicago office by managing vendors and facilities tickets, tracking expenses and invoices, assisting projects and events, supporting sustainability and safety initiatives, and improving office processes to ensure a safe, functional, and welcoming workplace.

Manage day-to-day facilities operations at a corporate site, oversee vendors and SLAs, coordinate maintenance and workplace projects, support office moves and events, mentor junior staff, track budgets and assets, and drive continuous improvement of workplace experience and safety.

Manage daily office operations including vendor relationships, scheduling, events, and facility maintenance while ensuring a smooth and welcoming environment for staff and visitors.

Maintain a welcoming office by stocking kitchen and snack stations, tending plants and floral arrangements, ordering supplies, decorating for seasons and events, supporting office initiatives, running errands, and keeping the workspace clean and organized.

Process and triage home health referrals by reviewing completeness, entering referrals into systems, communicating with clinical and business teams, identifying missing information, supporting admission criteria decisions, and providing general agency information to referral sources, patients, and families.

Manage day-to-day office operations and logistics, coordinate and support volunteers and volunteer trainers, collaborate with committees to assign tasks, assist with meetings and events, and maintain a professional, welcoming office environment.

Coordinate day-to-day office operations, manage facilities and visitor reception, handle purchasing and credit card reconciliation, support internal communications and staff events, and assist cross-functional administrative and compliance tasks to ensure an organized, professional office environment.

Provide front-desk support for outpatient therapy clinics: greet patients, answer phones, schedule appointments, verify insurance, collect payments, perform data entry, and handle faxing/filing to ensure efficient patient flow and excellent customer service.

Manage and process expense reports (including Board), execute vendor payments via iProcurement, prepare sourcing grids, track event budgets, coordinate event logistics, oversee artwork inventory and documentation, support special projects, manage team and event supplies, and prepare customs forms to ensure timely shipping.

Performs front-desk and business office duties: check-in/check-out, verify and enter demographic/financial data, obtain and track authorizations, schedule and maintain clinician templates, monitor no-shows/cancellations, produce reports, and communicate schedule/financial status to staff while providing customer service and maintaining confidentiality.

Provide administrative and operational support for a retail sales office: receive and prep garments, process alterations/returns, handle calls and email, run bank deposits and errands, coordinate deliveries, and maintain organization to support sales professionals and store leaders.

Provide administrative support for warehouse and transportation operations, including payroll collection and input, accounts payable/receivable tasks, DOT/safety file maintenance (MVRs, physicals, drug screens), and maintaining location and employee records. Verify payroll and assist with personnel administration and other assigned duties.

Provide clinical, operational, and administrative support for an outpatient program: scheduling, patient coordination, documentation, charge reconciliation, UDS collections, pre-certifications, utilization review support, reporting, appointment reminders, copay collection, and liaising with payers, referral sources, and the business office.

Manage day-to-day clinical operations including scheduling, patient registration/check-in, EHR documentation, intake support, clinic inquiries, productivity monitoring, quality improvement, audits, compliance, and partnering with clinical leadership to optimize patient experience.

Supervise front desk operations and patient registration at an audiology clinic. Manage scheduling, EMR patient records, billing/insurance authorizations, HIPAA compliance, supervise student assistants, and provide bilingual Spanish reception and administrative support.

Provide onsite administrative and operational support for the sales team: receive/prepare/ship garments, manage alterations and vendor pickups, handle phones, email, deposits, errands, and assist with deliveries and inventory tasks. Part-time position (20-30 hrs/week).

Provide front-desk patient support including greeting patients, answering phones, scheduling appointments, verifying insurance and collecting payments, maintaining records, data entry, and general clerical duties to ensure efficient patient flow.

Manage daily ticket office operations: sales, distribution, inventory, and reconciliations for NCAA events. Provide customer service, process transactions, support game-day operations, supervise part-time staff, prepare financial and attendance reports, and maintain ticketing databases and promotional efforts.

Provide front-desk and office administrative support for a busy real estate brokerage: manage daily office operations, support property transactions and closings, coordinate supplies and facilities, schedule conference rooms, handle calls and guest reception, assist with team engagement and events, and maintain organized office systems to support agents and clients.

Provide front-office administrative support to real estate brokers and agents: manage calls and guests, process commissions and documents via DocuSign and Transaction Manager, maintain listing databases and marketing assets, coordinate office supplies and equipment, assist with leases, budgets, and ad hoc projects, and support marketing and IT tasks.

Support daily office operations and provide front-desk reception, agent administrative support, onboarding, MLS and contract data entry, billing coordination, meeting logistics, office supply management, and general office communications to ensure a professional, organized workplace.

Provide administrative and front-desk support for real estate agents: manage onboarding, communications, MLS and contract processes, billing/expense tracking, meeting logistics, office supplies, and prepare marketing/listing materials while ensuring transaction completeness and compliance.

Manage daily operations of clinical and clerical staff, oversee patient care areas, ensure nursing practice standards, coordinate staffing and workflows, set process goals to support efficient, high-quality patient care.

Manage front desk operations for Rehab Services: greet and register patients, route calls and visitors, verify demographics and insurance, maintain records, coordinate with clinical staff, assist with scheduling and appointment reminders, and ensure HIPAA-compliant, efficient patient flow.

Sell tickets and support box office operations for Richmond venues: process transactions, assist customers with event/parking/ADA requests, reconcile sales and Will Call, answer phones, generate reports, and support box office management.