Top Office Coordinator Jobs

Oversee daily facilities operations, maintenance, work orders, workplace services, vendor relationships, inspections, and site improvements. Coordinate office moves, furniture installations, renovations, space planning, budgets, invoices, and facility documentation. Monitor vendor performance, support compliance and emergency response, mentor junior coordinators, maintain SOPs, and lead cross-functional initiatives that improve workplace efficiency and employee and visitor experience.

Provides part-time administrative and executive support for the Chicago Office and executive team. Responsibilities include coordinating meetings, travel, events, catering, mail, visitors, records, office inventory, expenditures, budgets, repairs, work orders, and executive expense reconciliation. The role also supports a safe workplace and responds to internal information requests and ad hoc needs.

Manage day-to-day office operations and logistics, coordinate and support volunteers and volunteer trainers, collaborate with committees to assign tasks, assist with meetings and events, and maintain a professional, welcoming office environment.

Provides flexible, part-time support for the New York office by coordinating vendors and building management, ordering supplies, organizing shared spaces, arranging plant care and team lunches, supporting quarterly events, preparing new-hire desks, and handling ad hoc office needs.

Coordinates back-office clinical operations for a multi-physician facility. Supports the Office Manager with policies, compliance, pharmaceutical handling, coding issues, equipment and supplies, staff meetings, hiring, training, performance support, and patient flow. Performs Medical Assistant duties as needed while leading and mentoring back-office staff and promoting efficient, high-quality patient care.

Supports the Office Manager in clinic operations, clinical policy implementation, staff coordination, compliance monitoring, equipment and supply maintenance, coding issue resolution, hiring support, training, and patient-flow optimization. Performs Medical Assistant duties as needed, leads back-office staff, organizes meetings, maintains confidentiality, and helps ensure quality patient care and regulatory compliance.

Provides front-office coordination in a clinical setting by greeting patients, answering calls, scheduling and confirming appointments, managing referrals, updating EHR records, collecting payments, handling prior authorizations, maintaining files and supplies, and supporting clinical staff. The role requires customer service, billing knowledge, HIPAA awareness, administrative accuracy, communication skills, and availability for occasional evenings and weekends.

Assists with daily business office management, billing and collections, payment posting, deposits, accounting controls, month-end closing, accounts payable invoice processing, accruals, and meeting accounts receivable and payable deadlines. May supervise business office functions when the manager is absent.

Welcomes and assists visitors, clients, auditors, vendors, and candidates while managing reception, mail, supplies, meetings, badges, and travel logistics. Provides administrative support to People Operations and the Quality team by scanning, filing, tracking, and maintaining confidential GMP/GDP records in QMS/eQMS systems. Ensures accurate documentation, version control, record retention, and compliance with site procedures.

Coordinates corporate office administration, including phone and visitor reception, meeting and event support, billing and payment processing, mail and supply handling, employee file maintenance, hiring support, document uploads, drug screening, and general administrative assistance for accounting and supervisory teams.

Provides administrative support for a correctional facility medical unit by preparing and organizing documentation, tracking operational goals, monitoring activities, and supervising clerical staff. Performs secretarial and receptionist duties while supporting day-to-day unit administration. Requires strong organization, communication, multitasking, typing, and office equipment skills, along with two years of administrative support experience.

Provides administrative and clerical support for a branch office, including personnel documentation, new-hire onboarding, mail processing, phone communications, office supply ordering, document updates, and data entry. Works with the Branch Director to maintain an efficient office environment supporting home health and hospice operations.

Supervises staff and manages daily operations for a physician practice, including scheduling, credentialing, payroll tracking, compliance monitoring, billing workflows, insurance authorizations, patient communications, supplies, cash deposits, reporting, and physician schedules. The coordinator also resolves client concerns, supports staff, participates in community outreach, and engages community physicians to generate referrals. Requires 3–5 years of experience in a multi-physician practice or healthcare setting; an associate or technical degree is preferred.

Coordinates daily branch administration and provides clerical and organizational support. Responsibilities include customer service, billing and account entry, audit coordination, reporting, inventory management, mail handling, records safeguarding, staff training, collections assistance, and administrative support for branch and shop operations. Maintains accurate confidential records, resolves customer concerns, supports compliance with policies, and ensures the reception area and office functions operate efficiently.

Manages daily office operations and administrative workflows supporting behavioral healthcare delivery. Responsibilities include payor and license applications, claims submissions, patient data transfer between Salesforce and medical records systems, chart maintenance, scheduling, compliance support, team coordination, device management, event planning, and special projects. The role also assists admissions, clinical, IT, and People Operations teams while maintaining HIPAA-compliant data practices in a fully in-office environment.

Coordinates daily office operations for a behavioral healthcare organization while supporting clinical and admissions teams. Responsibilities include processing payor and license paperwork, claims submissions, patient data transfer and chart maintenance, scheduling, attendance tracking, compliance support, device management, team events, and administrative projects. The role requires accurate data handling, HIPAA adherence, cross-functional communication, and reliable in-office support for staff, visitors, and leadership.

Processes invoices, check requests, tax bills, deposits, sales contracts, and closing documents. Maintains vendor insurance compliance, utility accounts, records retention, reports, files, supplies, mail, and administrative workflows. Supports sales contract administration and coordinates communications, scheduling, tracking, follow-up, and document handling. Works independently with limited supervision and vendor interaction.

Supports an Atlanta fashion office and sales team through shipment receiving, garment preparation, client shipping, alterations processing, phone and email support, mail handling, bank deposits, errands, office supply management, reporting, and event preparation. The role requires regular onsite attendance, strong organization, multitasking, computer proficiency, communication skills, and the ability to lift 30 pounds. This is a part-time position requiring 20 hours per week.

Manages front desk operations for a healthcare clinic, including greeting patients, answering calls, scheduling and confirming appointments, processing check-in and check-out, updating electronic health records, collecting payments and insurance information, and managing supplies. Provides professional customer service while handling confidential information and coordinating with providers and staff. The role is full-time, onsite, and requires at least one year of similar administrative experience.

Coordinates mailroom operations, including preparing, sorting, scanning, routing, and tracking HOA mail. Maintains office, kitchen, and supply inventories; operates and reports issues with office equipment; codes invoices; greets visitors; routes calls; responds to resident requests; updates property management records; and provides general administrative support.

Provide high-level executive administrative support and coordinate office operations for Public Affairs. Manage complex calendars, travel, expense reporting, meeting logistics, stakeholder communications, facilities liaison tasks, event coordination, confidential materials, and special projects to ensure smooth departmental operations and executive readiness.

Provides administrative and operational support to the Office of the Ombuds, including executive calendar management, meeting coordination, correspondence, reports, presentations, outreach, training, policy research, and confidential information handling. Supports senior executives and leadership while coordinating office activities and communications for the United States Marshals Service mission.

Provides front desk coverage, greets visitors, manages calls and building access, supports new-hire onboarding, maintains office supplies and common areas, coordinates mail, vendors, meetings, events, food orders, and workplace services. Processes supplier setup and invoices in Workday, assists with financial administration, and supports emergency response activities while delivering professional service in a busy office environment.

Provides administrative and post-closing support for a title branch. Duties include greeting customers, answering phones, managing supplies and deliveries, processing wires, reviewing files for accuracy, completing disbursements, scanning documents, sending payoff and lender packages, and issuing final policies. The role requires strong organization, communication, attention to detail, urgency, and willingness to learn company software. Previous office experience is required; title, escrow, post-closing, funding, or lending experience is beneficial.

Manages daily clinical and clerical operations, including staffing schedules, employee supervision, patient-care standards, service delivery, and coordination between clinical and support teams. Develops departmental goals, supports care delivery system improvements, and maintains an efficient professional work environment. Oversees business functions such as strategy, project management, budgeting, and financial operations while ensuring quality patient care and alignment with organizational objectives.