Top Office Coordinator Jobs

Oversee daily facilities operations, maintenance, work orders, workplace services, vendor relationships, inspections, and site improvements. Coordinate office moves, furniture installations, renovations, space planning, budgets, invoices, and facility documentation. Monitor vendor performance, support compliance and emergency response, mentor junior coordinators, maintain SOPs, and lead cross-functional initiatives that improve workplace efficiency and employee and visitor experience.

Manage day-to-day office operations and logistics, coordinate and support volunteers and volunteer trainers, collaborate with committees to assign tasks, assist with meetings and events, and maintain a professional, welcoming office environment.

Coordinates office and clinical team communications, including phone calls, messages, appointments, tests, consultations, treatments, and surgeries. Provides patients with clear instructions and prioritizes requests based on clinical urgency. Prepares documents and manages physician travel reimbursements, authorizations, licenses, and memberships. The role requires strong organization, communication, judgment, follow-through, and patient focus in a fast-paced dermatology care environment.

Provide high-level executive administrative support and coordinate office operations for Public Affairs. Manage complex calendars, travel, expense reporting, meeting logistics, stakeholder communications, facilities liaison tasks, event coordination, confidential materials, and special projects to ensure smooth departmental operations and executive readiness.

Provides administrative and operational support to the Office of the Ombuds, including executive calendar management, meeting coordination, correspondence, reports, presentations, outreach, training, policy research, and confidential information handling. Supports senior executives and leadership while coordinating office activities and communications for the United States Marshals Service mission.

Provides front desk coverage, greets visitors, manages calls and building access, supports new-hire onboarding, maintains office supplies and common areas, coordinates mail, vendors, meetings, events, food orders, and workplace services. Processes supplier setup and invoices in Workday, assists with financial administration, and supports emergency response activities while delivering professional service in a busy office environment.

Provides administrative and post-closing support for a title branch. Duties include greeting customers, answering phones, managing supplies and deliveries, processing wires, reviewing files for accuracy, completing disbursements, scanning documents, sending payoff and lender packages, and issuing final policies. The role requires strong organization, communication, attention to detail, urgency, and willingness to learn company software. Previous office experience is required; title, escrow, post-closing, funding, or lending experience is beneficial.

Manages daily clinical and clerical operations, including staffing schedules, employee supervision, patient-care standards, service delivery, and coordination between clinical and support teams. Develops departmental goals, supports care delivery system improvements, and maintains an efficient professional work environment. Oversees business functions such as strategy, project management, budgeting, and financial operations while ensuring quality patient care and alignment with organizational objectives.

Coordinates front-office operations for a physical therapy clinic, including patient scheduling, Plan of Care scheduling, phones, texting, collections, insurance and authorization tracking, provider schedule updates, fax and mail handling, metrics tracking, and patient service. The role maintains HIPAA compliance, supports employee training, uses office software, explains financial obligations and physical therapy value, and helps achieve utilization and arrival-rate goals.

Provide general office and secretarial support for a medical practice, including filing, reception, phone coverage, word processing, and promoting a positive patient experience. Maintain clear communication, build collaborative relationships, take initiative, and support continuous improvement.

Coordinates Office of the Provost administrative functions, including executive scheduling, meetings, reports, communications, website maintenance, events, front-office operations, email management, supplies, and student employee supervision and payroll. Provides customer service to students, faculty, and staff while maintaining records, contact lists, conference room reservations, and office workflows.

Provides front-desk and administrative support in a behavioral healthcare clinic, including greeting clients, scheduling appointments, maintaining staff schedules, updating records, verifying insurance, processing EHR data, completing financial assessments, collecting payments, reconciling funds, and generating compliance reports.

Provides professional front-desk support by answering and directing calls, welcoming visitors, maintaining reception areas, processing mail and shipments, managing office shipping supplies, and supporting customer orders and employee sample requests. Coordinates with customers and internal teams to resolve order issues while maintaining accurate records, strong organization, and a professional office environment.

Coordinates front office operations in a medical clinic, including patient scheduling, appointment eligibility and prior authorization, EMR updates, insurance and payment information, records management, phone support, patient check-in, and provider communication. Maintains confidentiality, reception organization, supplies, and patient service standards while traveling between clinic locations or working overtime as needed.

Provides onsite administrative and clerical support, including phone and visitor reception, mail distribution, calendar and meeting coordination, office supply management, catering, shared-space upkeep, onboarding assistance, travel booking, equipment checkout, and event support. The role requires strong organization, customer service, confidentiality, Microsoft Office proficiency, and a high school diploma.

Provides front-office and administrative coordination for a behavioral healthcare office. Responsibilities include greeting clients and visitors, managing calls, supporting clinical staff, scheduling appointments, preparing charts, maintaining records, processing copays, ordering supplies, coordinating medical records, and assisting with office operations and financial tasks.

Oversee School Based Health Center operations in partnership with the Practice Manager. Supervise and train Office Coordinators, support registration and billing processes, resolve operational issues, collaborate with clinical staff, and maintain effective service for culturally diverse youth populations. This is a temporary interim position with a 7:30 a.m. to 3:30 p.m. schedule.

Coordinates daily office operations, including supplies, inventory, shared spaces, meeting logistics, food orders, facilities requests, purchasing cards, fleet coordination, receptionist coverage, mail, deliveries, and office cleanliness. Ensures the workplace remains organized, functional, welcoming, and ready for employees and guests. Requires a high school diploma or equivalent, 2–4 years of relevant experience, and Microsoft Office proficiency.

Supports executives by managing calendars, scheduling meetings, preparing briefings, booking domestic and international travel, handling disruptions, processing expenses, organizing confidential records, and tracking follow-ups. Oversees front desk operations, including visitor greeting, calls, mail, packages, badges, conference rooms, and office presentation. Requires strong communication, discretion, adaptability, Microsoft 365 proficiency, and at least two years of administrative or coordination experience.

Receives and assists patients, schedules appointments, answers phones, verifies insurance, and maintains demographic information in the EMR. Posts payments, manages patient accounts receivable, reconciles daily clinic reports, completes bank deposits, and handles petty cash. The coordinator also scans records, orders supplies, submits maintenance requests, distributes controlled prescriptions appropriately, and maintains HIPAA confidentiality.

Coordinates front-office operations for a busy rehabilitation clinic. Responsibilities include greeting patients, scheduling appointments, managing provider calendars, processing pre-authorizations, verifying patient information, maintaining HIPAA privacy, supporting clinical staff, managing supplies, assisting with billing and payments, and facilitating patient-provider communication. The role requires strong organization, communication, multitasking, accuracy, professionalism, and proficiency with Microsoft Office applications.

Coordinates front office operations for a school by supervising office assistants, welcoming visitors, supporting families and teachers, maintaining student records, coordinating meetings, processing enrollment and withdrawals, and reconciling student arrival and departure records with attendance data.

Coordinates schedules for Sales, Production, and Service teams; confirms and reschedules customer appointments, maintains accurate calendars, updates CRM records, coordinates with managers and field staff, prioritizes geography and resource availability, and resolves scheduling conflicts to support efficient operations and a strong customer experience.

Provide front-desk and administrative support for outpatient behavioral health: intake coordination, insurance verification, co-pay collection, schedule maintenance, EMR data/chart scrubbing, office equipment and facility upkeep, and general operations support.

Coordinates daily medical practice operations, including clerical staffing, scheduling, training, patient check-in and check-out, billing, collections, accounts receivable, supplies, and process improvements. Supervises clerical and clinical personnel, supports compliance and confidentiality requirements, promotes efficient patient flow, and helps deliver a positive patient experience.