Top Office Coordinator Jobs

Coordinates the Austin office’s daily operations, facilities, supplies, vendors, events, communications, and safety activities. Manages onboarding logistics, I-9 checks, equipment and access setup, basic HR inquiries, executive scheduling, interview coordination, and occasional recruiting support. This part-time, in-office role partners with the UK People, IT, Communications, and Talent teams to create a welcoming, organized, and engaging workplace.

Manages daily Chicago office operations, including facilities, vendors, supplies, visitors, events, access, and emergency preparedness. Provides administrative support to executives through calendar coordination, travel booking, expense processing, correspondence, meeting logistics, and project support. Requires strong organization, discretion, independent judgment, vendor management, and regular onsite presence.

Supports office and retail leasing teams with transaction coordination, leasing documentation, approvals, pipeline and database maintenance, reporting, scheduling, travel logistics, and stakeholder communication. Coordinates tenant tours, conferences, meetings, marketing materials, and follow-up activities while helping improve leasing processes and workflows. Works with Legal, Asset Management, Construction, Marketing, Property Management, and Leasing Operations.

Coordinates strategic programs and projects across the Facilities SPMO portfolio. Maintains schedules, risks, action items, decision registers, governance documentation, dashboards, KPIs, and executive reports. Coordinates governance reviews, leadership meetings, and stage-gate processes while monitoring dependencies and accountability. Supports portfolio planning, prioritization, resource management, process improvement, and cross-functional communication among operations, engineering, maintenance, construction, and leadership teams.

Coordinate onsite office operations for the Los Angeles office and support employee experience across multiple locations. Manage front-desk reception, office supplies, vendors, facilities, travel budgets and bookings, invoices, purchase orders, expense reconciliation, and commuter programs. Partner with Finance, building management, janitorial teams, and security personnel. Organize office events, catered lunches, celebrations, and employee initiatives while maintaining a welcoming, organized workplace.

Coordinates office activities and supports internal and external team communication. Documents care, follows support plans, and helps maintain organized administrative operations for services supporting people with intellectual or developmental disabilities and complex medical needs. Requires reliable transportation, office software proficiency, strong communication skills, and successful background clearance.

Provides executive support to the Chief Nuclear Officer, manages schedules and communications, coordinates office administration, reception, visitors, shipping and receiving, supplies, budgets, events, and contractors. Supports People Operations with recruitment scheduling and onsite logistics, organizes company celebrations, enforces front-office security protocols, and handles ad hoc administrative and analytics tasks in a dynamic environment.

Part-time, in-office Office Coordinator supporting workplace experience in Egnyte’s Raleigh office. Responsibilities include coordinating office operations, employee engagement and events, facilities assistance, vendor and property-management liaison, shipping and receiving, supply ordering, invoice and expense tracking, communications, onboarding and offboarding support, and occasional HR and social media tasks.

Provides front desk and administrative support for patients and clinicians in an onsite mental health care setting. Responsibilities include scheduling appointments, handling calls and messages, collecting payments, updating demographic and insurance information, coordinating patient arrivals, maintaining records, supporting clinicians, and addressing patient concerns. The role requires compassionate customer service, accurate data entry, confidentiality, de-escalation skills, and proficiency with healthcare administrative systems.

Provides front-desk and administrative support in a mental health clinic. Responsibilities include scheduling appointments, managing calls and patient communications, collecting payments, verifying insurance and demographic information, supporting clinicians, maintaining records, handling patient concerns, and protecting confidential health information. The role is full-time and onsite in San Jose.

Coordinate office activities for a mission-driven support services organization. Responsibilities include documenting care, following support plans, communicating with internal and external teams, and providing administrative support. The role requires in-person attendance Monday through Friday, a valid driver’s license, reliable transportation, office software proficiency, and successful background clearance.

Provides administrative and customer service support for a specialized mental health treatment center. Responsibilities include greeting clients, managing admissions and medical records, collecting payments, maintaining facility operations, tracking reports, completing safety and licensing tasks, coordinating vendors and supplies, supporting client orientation, and assisting with phone and IT systems. The role requires behavioral health administrative experience, confidentiality, HIPAA knowledge, strong communication, Microsoft Office proficiency, and familiarity with Salesforce or similar CRM software.

Provides administrative and post-closing support for a title branch. Duties include greeting customers, answering phones, managing supplies and deliveries, processing wires, reviewing files for accuracy, completing disbursements, scanning documents, sending payoff and lender packages, and issuing final policies. The role requires strong organization, communication, attention to detail, urgency, and willingness to learn company software. Previous office experience is required; title, escrow, post-closing, funding, or lending experience is beneficial.

Provides administrative and clerical support for a hospital office, including scheduling, data entry, cash reconciliation, accounts payable and receivable, records management, reporting, communications, visitor reception, and telephone support. The coordinator also helps manage the hospital bed board and maintains shared documents in SharePoint and Teams. The schedule is Monday through Friday, 11:00 a.m. to 7:30 p.m.

Coordinate daily snowcat tour bookings, reservations, guest check-in, payments, waivers, safety briefing support, equipment preparation, and guest communications. Maintain accurate records, schedules, inventory, and office organization while communicating with guides, snowcat operators, and resort departments. Support opening and closing duties, monitor operational updates, assist with guest concerns, and provide professional service in a busy seasonal mountain environment.

Coordinates office administration for Culinary Facilities, including audits, confidential records, data entry, correspondence, mail, supplies, work orders, meeting notes, interdepartmental transfers, and daily communication. The role requires maintaining compliance with minor labor laws, handling cash, operating office equipment, working varying shifts, and supporting park operations in a fast-paced environment.

Coordinates daily LA office operations, including facilities, vendors, visitors, packages, supplies, security access, AV systems, device inventory, meals, and cleanliness. Maintains administrative records such as NDAs and contracts, supports executives and onboarding, hosts artists, and plans team events. The role serves as a welcoming point of contact while independently resolving workplace issues in a fast-changing environment.

Coordinates front-office clinic operations, including patient scheduling, insurance verification, chart creation and maintenance, phone inquiries, document management, referral coordination, patient check-in and check-out, payment posting, and return appointment scheduling. Provides customer service to patients, employees, and referral sources while handling confidential information and maintaining accurate records. Requires onsite attendance, bilingual English/Spanish communication, general office proficiency, and a high school diploma.

Coordinate daily office operations, maintain records and supplies, track deadlines, support clients and vendors, manage calls and mail, prepare bank deposits, and organize documents. The role may grow into light bookkeeping and tax return support. Strong organization, communication, Excel, and Microsoft Office skills are required, with occasional weekend flexibility during busy season.

Coordinates Bursar Office operations and assigned student accounts receivable portfolios. Reviews accounts, monitors delinquent balances, manages holds, supports payments and refunds, performs reporting and reconciliations, and handles escalated tuition concerns. Mentors Student Account and Support Specialists, oversees student workers, coordinates specialized transactions and program liaisons, and ensures accurate, confidential service in accordance with university policies and regulations.

Coordinates daily office operations, facilities, vendors, meetings, events, receptionist coverage, invoices, and administrative support for regional leadership. Maintains office organization, serves as a central point of contact, and handles confidential information professionally. Requires strong prioritization, communication, and independent problem-solving skills, along with at least five years of office administration or management experience.

Provides front-desk administrative support for an outpatient treatment program by greeting clients and visitors, answering phones, managing appointment inquiries, directing clients to clinicians, recording messages, collecting copayments and fees, and documenting transactions. Requires professional communication, organization, computer proficiency, and familiarity with healthcare insurance. Bilingual English/Spanish and healthcare receptionist experience are preferred.

Provides executive administrative support and coordinates daily office operations. Responsibilities include managing calendars, travel, meetings, communications, records, supplies, vendors, deliveries, events, reports, deadlines, and project follow-ups while maintaining confidentiality and supporting leadership initiatives.

Coordinates administrative operations for a wound care clinic, supporting providers and staff, maintaining records and communications, preparing billing and operational reports, assisting with scheduling, payroll, recruitment, staff development, compliance, and EHR-related needs. Requires strong organization, communication, judgment, confidentiality, computer skills, and the ability to manage competing priorities in a fast-paced healthcare environment.

Provides administrative and office support for a home center, including maintaining customer files, coordinating communications, assisting with sales and service processes, handling invoices and deposits, routing calls, supporting compliance activities, and assisting customers. The role requires strong organization, communication, customer service, computer, multitasking, and teamwork skills in a sedentary office environment.