Top Project Coordinator Jobs

Coordinate and synchronize cross-functional publishing workflows, maintain dynamic project tracking and success metrics, document and publish project results (Confluence), prioritize dependencies and roadmaps, and ensure leaders have context for milestone-driven decisions to deliver strategic initiatives.

Coordinates market research projects in partnership with primary project managers, ensuring comprehensive project coverage, resource alignment, risk mitigation, stakeholder communication, accurate handoffs, and post-project improvements. The role requires managing multiple priorities, troubleshooting issues, communicating project metrics, maintaining client and vendor relationships, and working remotely on weekends and India overnight hours to support US clients.

Coordinates operational, administrative, research, financial, and communications activities for the DAIR Center. Responsibilities include calendar and meeting management, action tracking, publication and conference submissions, grant preparation, purchase orders, invoices, reimbursements, documentation, knowledge management, event logistics, and social media. The role supports leadership, improves workflows, coordinates stakeholders, and ensures deadlines and processes are completed accurately.

Coordinates administrative, documentation, engineering change management, parts ordering, metrics, presentations, bids, action items, risks, lab builds, and hardware tracking across multiple engineering teams. Provides MS Office and project-tool support, facilitates stakeholder reviews, manages classified laboratory needs, and serves as a liaison between engineering and other departments.

Supports program managers with complex client implementations and securities services conversions. Coordinates cross-functional timelines, milestones, workflows, risks, issues, reporting, governance forums, and stakeholder communications across product, operations, technology, vendors, and clients. The role requires strong project management, analytical, communication, influencing, relationship management, strategic thinking, and problem-solving skills, along with Microsoft Office proficiency and at least three years of relevant experience.

Coordinate end-to-end installation projects for customers by tracking progress, scheduling within SLAs, documenting interactions, resolving work order issues, and communicating with customers, service providers, stores and vendors. Maintain compliance documentation, use systems (Installation Management System, myRedVest, Salesforce), deliver customer support via inbound/outbound calls, and adapt to process changes while meeting performance goals.

Coordinate multiple IT infrastructure projects from initiation through implementation and closure. Track documentation, timelines, budgets, forecasts, risks, issues, scope changes, and project variances. Gather customer deliverables, support project lifecycle activities, maintain stakeholder relationships, participate in meetings, follow up on action items, and contribute to status reporting and portfolio reviews. Ensure requirements, risks, resolutions, and success criteria are documented and communicated.

Coordinates IT projects and Time & Materials engagements from intake through closeout, maintaining schedules, documentation, approvals, status reporting, risks, milestones, billing readiness, and stakeholder communication. Provides day-to-day direction and coaching for up to six Project Technicians, balances workloads, monitors execution, and escalates issues. Supports project profitability, process improvement, governance, and standardized workflows while partnering with project managers, service delivery leaders, technical teams, and clients.

Coordinates regional IT projects and Time & Materials engagements from intake through closeout. Maintains project documentation, schedules, communications, risks, milestones, approvals, and billing readiness. Serves as the central client and stakeholder contact, prepares status reporting, and coordinates technical resources. Provides day-to-day leadership and coaching for up to six Project Technicians while monitoring workloads, quality, time entry, and delivery standards. Supports process improvement, project governance, and operational consistency.

Coordinates technical industrial valve and actuator projects from specification review through proposal, pricing, sizing, customer submittals, and execution. Acts as a liaison among customers, EPC clients, factories, suppliers, Engineering, Sales, Product Management, and Production. Maintains project documentation and data in CRM, ERP, and quotation systems while ensuring milestones, quality, deadlines, and customer satisfaction. Requires an engineering degree, technical valve and automation knowledge, and familiarity with ASME, API, and ISO standards.

Coordinate influencer sponsorship campaigns from talking points through ad delivery. Communicate with creators and sponsors, review ad reads against brand guidelines, coordinate revisions, maintain accurate campaign records in Airtable, and ensure integrations launch on time. The role requires strong organization, customer service, attention to detail, critical thinking, rapid communication, and comfort managing tight deadlines in a remote environment.

Coordinates project setup, reporting, financial controls, billing, procurement, schedules, deliverables, and administrative processes for facility integrity, NDE, API inspection, and field service projects at a refinery. Tracks budgets, labor, costs, forecasts, invoicing, accounts receivable, risks, and project documentation. Reviews field data, investigates discrepancies, supports project closeout, and coordinates across project managers and shared-service teams while following HSE requirements.

Coordinate laboratory projects and operations, prepare and test specimens, collect and analyze data, maintain records and tracking, support ISO 17025 activities, communicate with clients and internal teams, and assist with equipment setup, maintenance, and method development.

Manages projects from initiation through completion, including planning, scheduling, budgeting, risk analysis, forecasting, reporting, and resource coordination. Administers IMS, Microsoft Project Server, and related SharePoint infrastructure; maintains integrated master plans, project repositories, business rhythms, and status reporting. Supports technical recommendations, configuration control documentation, transition planning, SOP development, and executive briefings while coordinating stakeholders and leading project resources.

Provides administrative and coordination support for multiple installation projects throughout their lifecycle. Responsibilities include project setup, status tracking, documentation, budget and cost monitoring, purchase orders, material coordination, invoicing, filing, reporting, client updates, and project closeout. The role requires strong organization, communication, attention to detail, financial analysis, customer service, and proficiency with Word and Excel.

Coordinates energy efficiency and home safety projects by reviewing documentation, tracking progress, maintaining records, entering data into CRM and utility systems, supporting reporting and scheduling, and responding to routine customer and partner questions. The role requires accuracy, organization, deadline management, basic Microsoft Office skills, and collaboration in a hybrid work environment.

Coordinates architectural projects from early design through construction documentation and administration. Develops drawings, details, layouts, specifications, and construction documents using Revit and AutoCAD; coordinates consultants; reviews submittals, RFIs, and drawings; supports site visits and field reports; communicates with project stakeholders; maintains project records; and mentors junior staff while contributing to design strategy and BIM workflow development.

Acts as the liaison between business stakeholders and technical teams, eliciting and documenting requirements, modeling processes, writing specifications and user stories, supporting UAT, and maintaining traceability. Coordinates project tasks, milestones, risks, dependencies, status meetings, and change requests across concurrent software development efforts. Uses AI tools to accelerate analysis and documentation while validating outputs.

Coordinates pharmaceutical and clinical supply projects from award through completion. Responsibilities include tracking timelines, documenting meetings, managing client-supplied materials and inventory, providing forecasts, coordinating returns and destruction processes, and resolving invoice disputes. The role supports project managers, internal teams, and clients while ensuring documentation, delivery, invoicing, and project milestones are completed on schedule.

Coordinates construction project administration for multiple Project Managers. Responsibilities include managing submittals, RFIs, contracts, change orders, project logs, documentation, permits, inspection binders, closeout materials, subcontractor communications, Procore folders, meetings, and bid invitations. Requires construction project coordination experience, familiarity with plans, specifications, and CSI codes, strong communication and organizational skills, proficiency with Procore and Microsoft Office, reliable transportation, and the ability to multitask independently.

Manages installation projects from initiation through completion, coordinating customers, installers, vendors, materials, schedules, documentation, quality, and payments. Resolves complex escalations, audits financial and project records, mentors Project Coordinators, supports onboarding, and partners with Operations Management on process improvement and operational excellence.

Coordinates healthcare improvement projects by managing timelines, logistics, documentation, reports, presentations, resources, and deliverables. Supports multidisciplinary teams, quality and safety initiatives, training, change management, and stakeholder communications. Requires strong organization, communication, facilitation, analytical, and project management skills, plus proficiency with Microsoft Office and Microsoft Project. A minimum of one year facilitating improvement projects is required; healthcare project management experience and Six Sigma or CAPM certification are preferred.

Provide high-level administrative and project-based support to attorneys and business services leaders. Duties include complex travel coordination (visa/passport), document management, scheduling, expense and time entry, vendor invoice processing, client meeting coordination, business development support, reception coverage, and ad hoc firm projects. Collaborates across domestic and international offices and other business services teams to ensure timely, professional delivery.

Coordinates Business Operations and clinical trial activities, including study startup, maintenance, closeout, documentation, training, vendor oversight, reporting, and compliance tracking. Maintains trial systems and Trial Master File documentation, supports data review and issue resolution, coordinates communications among sites and stakeholders, and assists with patient-focused trial engagement initiatives. Also manages meetings, departmental records, training matrices, reports, trackers, and administrative processes.

Coordinates state and federal highway project delivery by reviewing plans, specifications, estimates, agreements, and contractor documentation for compliance. Maintains project files, identifies risks and nonconformances, resolves documentation issues with engineers and consultants, monitors contracts and agreements, and communicates procedures with NDOT divisions, local agencies, contractors, and FHWA. Participates in coordination meetings, tracks project progress, and supports process reviews and management initiatives.