Top Project Coordinator Jobs

Coordinate administrative operations and project tasks for the OES team: manage calendars, prepare meeting materials, track timelines and action items, support onboarding and logistics, maintain reports and documentation, and communicate with internal stakeholders to ensure timely, organized execution.

Support Oracle ERP implementation and broader Finance Transformation PMO through meeting coordination, schedule and RAID tracking, documentation management, stakeholder communications, onboarding, and SharePoint maintenance to ensure disciplined program execution and readiness for go-live and stabilization.

Lead and coordinate global market access projects: define scope, schedule and oversee laboratory testing, communicate project status, resolve technical issues, support sales in scoping/costing, and integrate process improvements. Liaise with customers and lab staff and may travel for witness testing.

Coordinate and execute internal events across three offices, support project tracking and operational tasks, provide day-to-day administrative assistance, manage logistics, prepare meeting notes, and support onboarding and shared documentation.

Provide project coordination and administrative support for store development construction projects, managing bidding in PMWeb, preparing contracts, supporting Coupa/SAP financials, maintaining project tracking, attending meetings, and assisting closeout documentation to ensure projects meet schedules, budgets, and company standards.

Support delivery of hyperscale data center projects by coordinating schedules, vendors, documentation, and stakeholders. Track milestones, manage RFIs/change logs, coordinate site access and commissioning, prepare status reports, and ensure adherence to PMO standards, safety, and turnover processes. Occasional travel (up to 20%) and extended hours during critical milestones required.

Manage scoping, quoting, scheduling, and coordination of automotive lab testing projects. Serve as project lead for basic projects, liaise with customers and lab staff, resolve testing issues, support sales, and ensure timely completion while following UL procedures and continuous improvement practices.

Coordinate schedules, track tasks, maintain project documentation, support meetings, capture action items, and report status to keep Corporate Digital Assets and IS Ops projects on track. Identify blockers, track risks and dependencies, escalate issues, and apply IS project standards while learning and improving coordination practices.

Coordinate commercial playground projects: attend customer meetings, prepare quotes and subcontracts, enter proposals and orders, manage schedules and documentation, monitor project progress, and communicate with internal teams, customers, and installers to ensure projects meet scope and timelines.

Support Project Managers on SUE (Subsurface Utility Engineering) projects: setup/closeout, invoicing/AR support, budget/schedule tracking, document control, permitting coordination, utility locating and vacuum excavation (QL-A/B), GPR and video inspections, recordkeeping in ArcGIS, lead field investigations, troubleshoot geophysical equipment, and coordinate with utilities, contractors, and clients.

Serve as liaison between project manager, superintendent and subcontractors; manage shop drawings, submittals, RFIs, permits, invoicing, pay applications, contracts, closeout, and general administrative and document control tasks using integrated project systems.

Support construction and engineering teams by maintaining document control, tracking equipment, managing drawing revisions, coordinating distribution, and organizing project records using platforms like Procore, PlanGrid, Box, and Prolog. Assist project managers with reporting, work orders, audits, and vendor coordination to ensure accurate, current documentation and permit compliance throughout construction.

Lead coordination of complex security projects: develop project plans, monitor budgets/schedules/resources, manage risks, facilitate stakeholder communication, and generate reports for senior management.

Coordinate project activities for internal and external customers: track performance vs. contracts, assist with resource planning and quoting, document and follow up on tasks, support client playbook development, and provide proactive customer service with guidance from senior coordinators.

Provide administrative and project coordination support for a designated department: manage documents, consolidate project reporting, coordinate travel and events, prepare reports and presentations, interface with vendors, track expenses, and communicate across departments to ensure timely task completion and workflow improvements.

Provide administrative support to sales, construction, warranty, and project managers: process contracts and closings, manage building permits with municipalities, track permit/start activities, maintain electronic home files, coordinate meetings/events, pay invoices and utilities, order supplies, and provide additional operational support as needed.

Coordinate cross-functional workstreams for AR/smart glass hardware programs, track prototype builds and milestones, manage international logistics and suppliers, maintain project plans and dashboards, support procurement and SOW documentation, and produce reporting for leadership to ensure timely program execution.

Coordinate multi-disciplinary design and construction projects by managing documentation, scheduling meetings, tracking workflows and deliverables, supporting QA/QC, and maintaining communication across clients, consultants, and internal teams.

Coordinate multi-disciplinary design and construction projects by managing documentation, scheduling meetings, tracking workflows and deliverables, supporting QA/QC, and using project platforms (Procore/ACC) to maintain clear communication among clients, consultants, and internal teams.

Coordinate multi-disciplinary design and construction projects by managing documentation, scheduling and documenting meetings, tracking workflows and deliverables, supporting QA/QC, assisting in drawing/package preparation and construction administration (RFIs, submittals), and using Procore/Autodesk Construction Cloud and Bluebeam to maintain accurate project records and improve processes.

Coordinate technical information flow among steel project teams, customers, subcontractors and vendors. Manage project sequencing, shop drawing guidance, RFIs, submittal schedules, material takeoffs, bids, and fabrication coordination to support timely project execution and resolve issues with stakeholders.

Coordinate print and mail production across departments, track project status in MIS, prepare and distribute documentation, perform quality and inventory checks, maintain custom account programs, and support scheduling and shipping to ensure efficient workflow and client specifications are met.

Coordinate and oversee contractor and industrial projects from initiation through completion. Act as liaison between customers, vendors, and sales; manage purchasing, schedules, sales orders, drawings, deliveries, and progress updates; resolve customer issues and analyze order reports to ensure timely project completion.

Coordinate technical documentation and track manufacturing projects from award through completion. Liaise between Engineering, CAD, Sales, Purchasing, and Production to ensure drawings and engineering deliverables are completed and released on schedule, maintain project records and status updates, identify risks and delays, support kickoffs and technical handoffs, and improve project tracking processes.

Provide administrative and operational support to Project Managers for multiple projects: dispatching, scheduling, billing, purchasing, maintaining project files, coordinating installations with technicians/engineers, updating stakeholders on status, and ensuring safety and quality standards.