Top Executive Assistant Jobs

Provide administrative support to multiple executives and site leadership: manage correspondence, calls, email, scheduling, meetings, travel and expense reports; handle confidential matters; organize events and visitors; multitask and prioritize under pressure while maintaining professional communication and discretion.

Provide high-level executive support to Alliances leaders: manage complex global calendars, stakeholder relationships, meetings, agendas, notes and action items; drive executive operating rhythm and special projects; plan multi-day offsites and senior events; improve processes and leverage AI tools to increase executive productivity while maintaining discretion and accountability.

Provide strategic, high-confidentiality support to senior leaders: manage complex calendars, travel, correspondence, meetings, events, presentations, and cross-functional projects while mentoring EA peers and enabling executive focus.

Provide high-touch support to senior executives by managing complex calendars, travel (including international visas), communications, expenses, and confidential information. Lead projects and company events, assist with budgeting, recruiting coordination, and cross-functional logistics to keep leadership productive and operations running smoothly.

Provide high-level administrative support to executive leadership (CMO and COO): manage complex calendars, travel, expenses, meeting preparation, onboarding, office management, and team administrative projects, while maintaining organization and providing coverage for other leadership team members as needed.

Provide high-level administrative and operational support to Communications leadership: manage complex calendars, travel and expense reporting, event and office logistics, assist with presentations and communications, maintain filing systems, prioritize and redirect issues, monitor project progress, and facilitate cross-business meetings and team-building activities.

The Executive Assistant provides strategic support to the COO, managing calendar, communications, logistics, and administrative tasks, ensuring enterprise priorities are met.

Provide high-level executive support to the Operations & Experience VP People Business Partner and team, including calendar and travel management, meeting preparation, expense and approval workflows, confidential correspondence, executive communications, and coordination across enterprise partners. Anticipate priorities, capture decisions and follow-ups, support offsites and special projects, manage logistics for in-person/hybrid/virtual meetings, and leverage productivity tools (including AI) to streamline operations and ensure smooth executive office functioning.

You will manage calendars, travel logistics, and emails for leaders, coordinate meetings, support decision-making, and improve team operations.

Provide dedicated executive support to multiple senior leaders including calendar management, travel, expense processing, and event coordination. Manage operations of the Innovation and Insights Lab—space scheduling, vendor and facilities coordination, AV/equipment setup, and basic troubleshooting. Serve as primary contact for vendors and internal partners, track utilization, and support lab users.

Provide high-touch executive support to the CEO, COO, and CRO: manage complex calendars, prepare briefings, coordinate travel, handle Board and investor logistics, plan events and offsites, track action items, and drive cross-functional coordination. Maintain confidentiality, improve processes, and support special projects in a fast-paced startup environment (hybrid role with at least three days/week in Menlo Park).

Provide high-level administrative support to the CEO and President, including calendar and inbox management, travel booking, briefing materials, meeting logistics, document editing, expense reporting, reception support, and handling sensitive information. Anticipate needs, track follow-ups, and be available outside standard hours for urgent tasks.

Provide executive support to two VPs in the CRO organization: manage complex multi-time-zone calendars, coordinate domestic and international travel, plan team events and off-sites, support recruiting and onboarding logistics, prepare and reconcile monthly expenses, provide backup coverage for other EA partners, and lead special projects to reduce operational friction across teams.

Provide high-level administrative support to an executive: manage calendar and travel, prepare briefing materials and presentations, process expenses, coordinate senior leadership meetings, assist with projects, and handle confidential communications.

The Executive Assistant will support three SVPs by managing calendars, travel logistics, and communications, ensuring preparedness for meetings and handling executive materials with confidentiality and integrity.

The Executive Operations Partner will support senior leaders by managing schedules, coordinating logistics, preparing meeting materials, tracking action items, and ensuring effective communication among stakeholders. This role emphasizes strategic partnership and operational excellence.

This role involves supporting the R&D department by coordinating projects, managing executive calendars, and ensuring efficient administrative operations. Responsibilities include overseeing meetings, handling travel arrangements, and maintaining data confidentiality.

Provide high-level administrative support to Finance executives: complex calendaring, stakeholder liaison, meeting and event management, travel and expenses, presentation support, process improvement, talent coordination, and confidential project leadership.

Provide high-level administrative support to the Market CEO and senior leaders, including calendar and travel management, expense reports, meeting and event coordination, preparing and distributing materials, managing confidential information, office logistics/onboarding, liaising with facilities, and other office management duties.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provide high-touch executive support to founders: manage complex calendars and inboxes, coordinate meetings and travel, handle expenses, drive operations and special projects, plan events/onboarding, build processes, and leverage AI tools to increase efficiency while maintaining discretion and professionalism.

Provide high-level administrative support to the CHRO, managing complex schedules, coordinating domestic and international travel, arranging meetings and facilities, preparing expense reports, liaising with executives and partners, maintaining office operations and administrative resources, and proactively resolving issues to ensure executive office efficiency.

Provide high-level administrative support to the CFO organization, managing complex calendaring, stakeholder communications, travel and expenses, meeting operations, event planning, presentation support, and strategic projects while maintaining confidentiality and driving operational efficiencies.

The Senior Executive Assistant will support the CLO by managing calendars, coordinating travel, processing legal documents, and ensuring effective communication across various stakeholders.

Provide high-velocity executive support to the CMO and marketing team: manage complex calendars and inboxes, prepare meeting briefs, own planning and execution of offsites/events, coordinate vendors, route contracts and invoices, manage marketing swag/inventory and shipments, and drive team culture and logistics. Act as a proactive, tech-forward partner ensuring flawless execution and timely travel coordination between Bay Area offices and events.