Top Executive Assistant Jobs

Provide high-level administrative and executive support to VP-level leaders in Product and Engineering. Manage complex calendars, travel and meetings, prepare materials, track action items, reconcile expenses, coordinate events, maintain documentation, and support operational initiatives. The role requires proactive judgment, strong organization, discretion, cross-functional coordination, and proficiency with Google Workspace.

Provides executive administrative support, including calendar and meeting management, travel arrangements, expense tracking, confidential information handling, event coordination, documentation, communications, and office logistics. The role supports leadership in a fast-paced corporate environment, manages presentations and meeting resources, maintains distribution lists, and occasionally assists with onboarding and employee administration. Initially remote near Tempe, Arizona, it will transition to a hybrid schedule.

Supports senior executives by managing complex calendars, domestic and international travel, communications, priorities, events, client meetings, office logistics, reporting, expenses, confidential information, and stakeholder coordination. Provides site and team support, maintains documents and controls, assists with employee engagement, and handles ad hoc administrative projects in a fast-paced, fully onsite environment.

Provides executive-level administrative and operational support to the Axiom CIO, including calendar and meeting management, domestic and international travel coordination, expense and budget oversight, communications, project tracking, research, reporting, and stakeholder liaison duties. The role also supports leadership meetings, special projects, onboarding, event planning, and process improvements in a fast-paced corporate environment.

Supports a senior finance leader through strategic calendar management, prioritization, confidential information handling, global meeting coordination, travel arrangements, expense reconciliation, team events, onboarding, and issue resolution. Acts as a trusted gatekeeper and adviser, protecting executive focus time, managing stakeholders diplomatically, and ensuring schedules align with business priorities. Partners with the Chief of Staff and internal teams to coordinate organizational activities and maintain effective operating rhythms.

Provides high-level administrative support to leadership by managing complex calendars, meetings, correspondence, travel, expenses, credit card reconciliation, and confidential materials. The role also supports executive prioritization, resolves organizational issues, coordinates new-hire setup, and assists employees with internal systems and processes. Success requires extensive VP-level support experience, strong organization and communication skills, proficiency with productivity and travel tools, and the ability to use AI to improve workflows and decision-making.

Provide proactive administrative support to two SVPs and one VP, including complex calendar management, domestic and international travel, expense reconciliation, meeting preparation, and event or offsite planning. Track deliverables, manage budgets and contracts, coordinate across time zones, handle confidential information, and support special projects while exercising discretion, adaptability, and sound judgment.

Support the Head of Fund Sales through complex calendar management, meeting preparation, correspondence, expense administration, travel coordination, event logistics, and stakeholder communication. Track commitments and follow-ups, maintain organized records, improve administrative workflows, and coordinate client, advisor, wealth-firm, and asset-manager engagements. The role requires discretion, sound judgment, strong organization, polished communication, and the ability to operate effectively in a fast-paced sales environment.

Executive Assistant role with responsibilities and qualifications not provided. The posting is for U.S.-based candidates and includes a stated base salary range of $0.01 to $0.01, along with potential equity, benefits, paid leave, retirement, and health support.

Support Zynga’s Chief Technology and Data Officer by managing complex calendars, global travel, meetings, events, expenses, communications, and confidential information. The Executive Assistant will coordinate leadership rhythms, track follow-ups, strengthen organizational culture, and use AI assistants and workflow automation to improve productivity. The role requires exceptional judgment, discretion, communication, composure, and ownership in a fast-paced global technology organization.

Supports senior executives and the Board of Directors through complex calendar management, board meeting coordination, agenda and materials preparation, confidential communications, expense processing, records management, travel planning, and executive event logistics. The role requires independent judgment, discretion, strong communication, and coordination across global teams, vendors, and internal departments. It is remote-first, with Austin-based employees working onsite weekly and occasional travel required.

Executive Assistant supporting the Chief Marketing Officer and partnering with the Chief of Staff. Responsibilities include complex calendar management, domestic and international travel coordination, executive gatekeeping, expense reconciliation, event planning, project coordination, and confidential information handling. The role requires frequent travel between New York and New Jersey offices, approximately 60% travel alongside the CMO, regular onsite presence, and availability outside standard business hours.

Provides independent administrative support to three VP-level Marketing leaders. Responsibilities include complex calendar management across time zones, travel coordination, expense reporting, team meeting and offsite organization, recurring reporting, proactive communication, confidential information handling, and coordination with other executive assistants. The role requires strong organization, discretion, attention to detail, written communication, and the ability to manage competing priorities with minimal oversight.

Supports the Chief Revenue Officer through strategic calendar and travel management, meeting coordination, commercial operating rhythms, project execution, leadership events, communications, and executive relationship management. The role tracks priorities, decisions, and commitments; prepares briefings and presentations; coordinates off-sites; handles sensitive information; and serves as a trusted liaison across the organization and with external partners. It requires strong judgment, discretion, organization, communication, and independent problem-solving in a fast-paced commercial environment.

Support two Engineering and Product leaders through complex calendar management, meeting coordination, travel planning, expense administration, and cross-functional communication. Organize executive offsites and large team events, track meeting notes and action items, foster team culture, and improve workflows. The role requires discretion, strong organization, adaptability, independent judgment, and the ability to operate effectively in a fast-moving environment.

Provides executive administrative support to the CTO and engineering VPs, including calendar and expense management, event coordination, confidential document preparation, request handling, project coordination, onboarding, and Technology Services duties. Requires strong organization, communication, discretion, stakeholder follow-up, and experience supporting senior leadership in a fast-paced environment. Travel is expected to be less than 5%.

Provides high-level administrative and operational support to a three-person Product Leadership team. Responsibilities include complex calendar and travel management, executive meeting preparation, confidential information handling, presentations, expense and approval workflows, meeting logistics, communications, office coordination, and special projects. The role requires strong judgment, discretion, executive presence, organization, and the ability to work onsite four days weekly in Minnetonka, Minnesota.

Provides administrative and executive support to Finance leadership, including complex calendar management, meeting coordination, presentation preparation, confidential information handling, travel and event logistics, expense reporting, and executive support. The role also supports C-suite activities, board meetings, visitors, and the broader executive assistant community through backup coverage and mentorship.

Supports the Site General Manager by managing schedules, calendars, email, calls, meetings, travel, events, purchase orders, expense reports, and selected transactions. Coordinates internal and external stakeholders, prepares meetings, handles domestic and international travel documentation, and performs administrative and project duties. Requires strong organization, communication, customer service, and cross-functional collaboration skills, along with Microsoft Office proficiency.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Provides high-level, confidential administrative support to C-level executives, vice presidents, medical directors, and multiple directors. Responsibilities include managing communications, drafting documents, taking meeting minutes, researching data, preparing reports, coordinating projects, handling concurrent tasks, and potentially supervising and training clerical staff.

Provides high-level administrative support to executives by managing calendars, communications, meeting materials, travel arrangements, expenses, records, team events, and collaboration tools. The role requires discretion, strong organization, diplomacy, proactive problem-solving, and the ability to adapt to changing priorities while helping executives maximize productivity.

Provides strategic and operational support to the USG CFO and executive leaders. Responsibilities include managing complex calendars, prioritizing schedules, coordinating domestic and international travel, processing expenses, supporting events, handling confidential information, preparing executive materials, and improving administrative workflows with technology and AI tools. The role requires strong judgment, discretion, communication, organization, adaptability, and the ability to work independently in a fast-paced environment.

Provide high-trust administrative support to C-suite executives by managing complex calendars, coordinating domestic and international travel, processing expenses, preparing meetings, and supporting board and executive events. Handle confidential information, coordinate executive candidate interviews, respond to administrative requests, and support onboarding for new executives while collaborating across teams.

Provides executive and administrative support to Takeda’s Global Communications & Governance Leadership Team. Responsibilities include complex calendar and travel coordination, expense reporting, procurement, vendor payments, meetings and events, onboarding, document preparation, office support, and confidential communications. The role also champions AI-enabled productivity by coaching executive assistants, developing best practices and prompt libraries, piloting tools, and promoting responsible adoption of solutions such as Microsoft Copilot.