Top Executive Assistant Jobs

Provides high-level executive support to the SVP of Revenue Operations, including complex calendar management, domestic and international travel coordination, expense management, briefing preparation, meeting support, stakeholder communication, action-item follow-through, onboarding, and process improvement. The role requires exceptional discretion, organization, judgment, communication, and adaptability while supporting a distributed executive leadership environment.

Provides advanced administrative support to upper-level executives, potentially including a Senior Vice President. Responsibilities include executive calendar and appointment management, records and budget support, presentations, expense reports, travel arrangements, communications, and coordination across departments. The role may mentor administrative staff and is recognized as the division’s primary administrative employee.

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Supports multiple senior executives through complex calendaring, prioritization, communications, travel, expenses, meetings, presentations, events, and administrative process improvement. Coordinates executive interviews and onboarding logistics with Talent Acquisition and HR, drives meeting actions and strategic projects, supports team engagement, and handles confidential information. Requires 7+ years supporting VP or C-level executives, expert Microsoft Office and cloud-system proficiency, strong organization and communication skills, and willingness to travel as needed.

The Executive Assistant will serve as a trusted partner to the CEO, protecting his time, managing priorities, coordinating meetings and domestic and international travel, supporting Board and leadership operating rhythms, and connecting executives, investors, customers, and partners. The role also tracks commitments, handles sensitive information and occasional personal logistics, improves administrative systems using automation and AI, and helps the CEO operate effectively in a fast-growing technology company.

Supports a senior executive and leadership team by managing complex calendars, travel, expenses, meetings, events, documentation, reporting, and follow-ups. The role requires proactive organizational support, cross-functional coordination, process improvement, document preparation, discretion with confidential information, and the ability to manage shifting priorities across multiple time zones with minimal supervision.

Provides high-level administrative support to the CEO by managing calendars, meetings, correspondence, travel, expenses, confidential information, executive events, files, reports, and stakeholder communications. Coordinates logistics for executive sessions and supports office operations, special projects, and international executives. Requires strong organization, discretion, communication, prioritization, and proficiency with Microsoft Office and collaboration tools.

Supports senior and executive leadership through calendar and travel management, meeting and event coordination, briefing document preparation, expense and invoice processing, presentation creation, stakeholder communication, vendor relations, organizational chart maintenance, and special projects. The role requires discretion, strong organization, independent judgment, multitasking, negotiation, conflict resolution, and proficiency with Microsoft Office.

Supports the General Counsel, Legal Leadership Team, CFO, and CEO’s Executive Assistant while managing Board of Directors logistics. Responsibilities include complex calendar and travel coordination, executive meetings, offsites, events, venues, hotels, vendors, contracts, budgets, virtual meeting arrangements, and confidential information. The role requires proactive problem-solving, strong relationships, process improvement, and regular in-office presence in Boston, with occasional evening or weekend support.

Support three co-founders and a small team by managing travel, events, visitor and candidate logistics, office supplies, vendors, expenses, and onboarding preparation. The role requires hospitality, discretion, strong organization, budget and vendor management, clear writing, meticulous follow-through, and creating repeatable systems for administrative processes. This is an in-person position in San Francisco with occasional evening events.

Provide dedicated executive assistance to the CEO, including calendar, communications, leadership meetings, travel, expenses, and event logistics. Support People & Culture initiatives, employee events, onboarding, visitors, and the day-to-day workplace experience. Manage vendors, service agreements, budgets, and coordination across global time zones while maintaining confidentiality and strong attention to detail.

Provides high-level administrative support to a Senior Vice President by managing complex calendars, domestic and international travel, expenses, meetings, events, communications, documents, vendors, and confidential information. Coordinates cross-functional activities, tracks budgets, supports executive presentations, and maintains on-site operational support across multiple office locations.

Provides comprehensive administrative support to three senior engineering and manufacturing leaders. Responsibilities include managing complex calendars, communications, global travel, meetings, presentations, reports, expenses, invoices, onboarding, SharePoint content, reception coverage, and basic office technology troubleshooting. The role requires strong Microsoft Office skills, organization, communication, confidentiality, judgment, and the ability to manage competing priorities in a fast-paced global environment.

Support the CEO by managing complex calendars, priorities, Board and stakeholder coordination, travel, expenses, meetings, briefings, and follow-up. The role requires exceptional judgment, discretion, communication, and organizational skills while coordinating with executives, government representatives, and colleagues. It also improves executive office workflows, supports recruiting coordination, strengthens collaboration among Executive Assistants, and uses productivity tools to increase efficiency while protecting confidential information.

Provides high-level executive and board support to the Founder/CEO, including complex calendar management, travel and event logistics, meeting preparation, expense administration, confidential information handling, CRM maintenance, and external communications coordination. Serves as a trusted gatekeeper and anticipates executive needs in a fast-paced, high-availability environment, with limited personal assistant responsibilities.

Provides high-level executive support to the CTO, managing complex global calendars, international travel, leadership events, recruiting coordination, stakeholder relationships, and confidential information. The role anticipates executive needs, prioritizes competing demands across time zones, improves executive-office processes using technology and automation, and supports engineering leadership operations in a fast-paced global organization.

Provides high-level administrative support to the GIP Credit team by managing complex calendars, domestic and international travel, expenses, meeting materials, recruiting coordination, invoices, wire approvals, and global meetings. The role requires discretion, polished communication, strong organization, relationship-building, and the ability to manage competing priorities independently in a fast-paced corporate environment.

Provides high-level administrative support to the Chief Revenue Officer, including calendar, meeting, travel, correspondence, expense, and event management. Coordinates executive and organizational priorities, supports Sales and Marketing events, prepares agendas and presentations, records action items, and maintains confidentiality. The role uses AI tools and Google Workspace to streamline workflows and requires strong judgment, organization, communication, and occasional travel.

Provide high-level executive support to the Chief Product Officer and Chief Technology Officer. Own complex calendars, meeting preparation, travel, communications, follow-through, and executive operating systems. Coordinate R&D leadership activities, offsites, events, and team logistics while anticipating needs, exercising independent judgment, managing stakeholders, and ensuring commitments are completed.

Provides confidential, high-level administrative support to the President and CEO, including complex calendar management, domestic and international travel coordination, expense reporting, executive communications, meeting and event logistics, records management, and operational coordination. The role requires discretion, strong organization, sound judgment, responsiveness, and effective collaboration with executives and stakeholders in a high-visibility environment.

The role involves managing the CEO's calendar, organizing travel, running the SF office, coordinating supplies, and ensuring a welcoming environment for employees by planning team events and improving office setup.

Provides high-level administrative and scheduling support to executives. Responsibilities include managing complex calendars, coordinating meetings and events, arranging calls and dinners, preparing agendas and materials, tracking action items, supporting executive team projects, and handling confidential information. The role requires strong organization, communication, discretion, multitasking, and proficiency with Google Workspace in a fast-paced hybrid workplace.

Supports externally facing executives by managing complex calendars, international travel, client communications, CRM records, pipeline reports, expenses, and client-facing events. Serves as a polished point of contact for clients and prospects, prepares executives for meetings, handles confidential deal information, and makes sound decisions during fast-moving sales cycles and last-minute changes.

Provides high-level executive support to the SVP of Engineering by managing complex calendars, domestic and international travel, meetings, board engagements, communications, and confidential information. The role coordinates executive logistics, anticipates needs, protects executive time, manages shifting priorities, supports key stakeholders, and improves executive office workflows. It also collaborates with the Executive Assistant community to promote operational excellence.

Supports senior executives and their manager by managing complex calendars, meetings, calls, travel, invoices, expenses, communications, and meeting logistics. Screens calls, handles confidential information with discretion, anticipates issues, and coordinates effectively with the administrative assistant team. The role requires strong organization, professionalism, attention to detail, communication skills, flexibility, and proficiency with Microsoft Office and AI/LLM tools. It is fully onsite five days per week.