Top Executive Assistant Jobs

Provides high-level administrative and operational support to multiple senior executives, including complex calendar management, executive reporting, correspondence, board meeting logistics, security pre-clearance, document preparation, and confidential information handling. The role also uses generative AI and productivity tools to streamline workflows and supports engagements involving boards, government customers, defense programs, and corporate transactions.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provide high-level executive support to the CMO and Marketing leadership: manage complex calendars and travel, coordinate meetings and events, prepare executive presentations, track action items and budgets, handle confidential information, support cross-functional initiatives, and serve as a senior EA partner and mentor across the Executive Assistant community.

Provides comprehensive executive and departmental support for an SVP and senior leadership team. Responsibilities include calendar and inbox management, meeting coordination, travel booking, expense reconciliation, department-wide events, employee engagement initiatives, P-Card administration, office and building issue resolution, shared-space management, distribution-list maintenance, and ad hoc projects. Requires strong organization, communication, judgment, discretion, multitasking, and proficiency with AI and workplace collaboration tools.

Supports the CEO and executive team through complex calendar and schedule management, travel coordination, meeting documentation, communications, event planning, and company logistics. The role requires maintaining confidentiality, coordinating internal and external stakeholders, managing concurrent priorities, and keeping executives organized and informed. The Executive Assistant must work onsite in Irvine at least four days weekly and bring strong communication, organization, attention to detail, and office productivity tool proficiency.

Supports VP-level leadership by managing complex calendars, meetings, correspondence, travel, visas and passports, expenses, credit card reconciliation, and confidential materials. Coordinates new-hire setup and helps employees use expense, travel, and internal systems. Resolves scheduling and organizational issues, prioritizes activities, and manages projects while ensuring communications and administrative processes follow company procedures.

Supports a senior executive and department through calendar and meeting coordination, domestic and international travel arrangements, expense and purchasing reconciliation, event planning, onboarding, presentations, budget reporting, application and compliance administration, research, and cross-functional liaison duties.

Provides high-touch administrative support to the CEO, including complex calendar management, international travel planning, expense processing, Board meeting coordination, confidential communications, and special projects. The role anticipates executive needs, coordinates stakeholders across time zones, maintains Board records, resolves real-time logistics issues, and continuously improves CEO office operations. It requires significant autonomy, sound judgment, discretion, and professionalism in a fast-paced global environment.

Provides strategic administrative support to executive leaders by managing complex calendars, travel, expenses, meetings, offsites, communications, and action items. The role anticipates executive needs, handles confidential information, coordinates cross-functional collaboration, and improves administrative processes. It requires strong organization, communication, judgment, discretion, and proficiency with Google Workspace, collaboration, expense management, and AI tools. The position is based in Boston, Massachusetts.

Provides administrative and operational support to leadership, including calendar and meeting management, travel and expense coordination, confidential information handling, meeting materials, event logistics, office communications, documentation, budgets, and distribution lists. The role requires strong organization, discretion, multitasking, Microsoft Office proficiency, and the ability to work independently in a fast-paced corporate environment with a primarily office-based schedule and limited remote work.

Provides comprehensive administrative support to senior leadership, including calendar and meeting management, travel and expense coordination, confidential information handling, event logistics, document preparation, communications, budgeting, and office resource coordination. The role requires strong organization, discretion, multitasking, Microsoft Office proficiency, and occasional travel flexibility in a remote or hybrid environment.

Supports senior executives by managing calendars, travel, expenses, meetings, communications, and critical meeting preparation. Coordinates itineraries, organizational and contact lists, partner access, office moves, technology requisitions, executive onboarding, and office management activities. Provides coverage for leadership team members and collaborates with administrative professionals in a fast-paced, matrixed organization.

Provide high-level executive administrative support and coordinate office operations for Public Affairs. Manage complex calendars, travel, expense reporting, meeting logistics, stakeholder communications, facilities liaison tasks, event coordination, confidential materials, and special projects to ensure smooth departmental operations and executive readiness.

Provides part-time administrative and executive support for the Chicago Office and executive team. Responsibilities include coordinating meetings, travel, events, catering, mail, visitors, records, office inventory, expenditures, budgets, repairs, work orders, and executive expense reconciliation. The role also supports a safe workplace and responds to internal information requests and ad hoc needs.

Support C-suite executives with comprehensive calendar, meeting, event, travel, visa, expense, and credit-card coordination. Manage logistics, agendas, communications, expense reconciliation, and confidential information while anticipating executive needs. Create efficient workflows using AI and automation tools, adapt to changing priorities, and provide backup support to other executive assistants.

Provides executive-level administrative support to Vice Presidents and above by managing calendars, correspondence, travel, events, confidential information, documents, presentations, and communications. Coordinates complex meetings and special events, prepares executives for public engagements, handles inquiries, prioritizes information, and may oversee office administrative functions. Requires strong organization, judgment, confidentiality, communication, independence, and proficiency with Microsoft Office applications.

Provides executive administrative and corporate governance support to the Deputy General Counsel and legal leadership. Manages Board and Committee meeting logistics, confidential materials, Board portals, corporate records, resolutions, action items, director onboarding, and shareholder meetings. Supports executive calendars, travel, expenses, communications, legal operations, budgeting, contracts, and vendors. Requires exceptional organization, discretion, communication, judgment, and ability to manage competing deadlines while working with executives, directors, and cross-functional teams.

Serve as a trusted partner to a Senior Vice President by managing complex global calendars, communications, meetings, travel, expenses, briefings, follow-up tracking, stakeholder relationships, and confidential information. Support leadership reviews, town halls, offsites, business operations, organizational planning, and strategic initiatives while improving executive effectiveness and operational execution across a global technology organization.

Support the President and CFO by managing calendars, priorities, workflows, executive travel, briefings, leadership reviews, events, and cross-functional initiatives. Partner with the CFO’s Chief of Staff to drive organizational alignment and execution, coordinate stakeholders, prepare decision materials, complete special projects, and improve operations. The role requires exceptional organization, discretion, communication, judgment, business acumen, and proactive problem-solving while maintaining confidentiality.

Provide high-level administrative support to C-suite and senior leaders: manage complex multi-time-zone calendars, coordinate domestic and international travel, handle expense reporting and invoicing, prepare executive-ready documents and meeting materials, maintain confidential communications and files, and mentor other administrative staff within a centralized EA model.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Supports vice presidents and senior executives by managing calendars, correspondence, communications, travel arrangements, confidential information, documents, events, and special projects. Coordinates meetings and executive engagements, prepares presentations and travel materials, handles inquiries, and may oversee office administrative functions. The role requires strong organization, judgment, communication, confidentiality, independent work, and proficiency with Microsoft Office applications.

Provide high-touch executive support to the CEO Office: manage complex calendars, travel, and email for executives; coordinate cross-timezone meetings; run offsites and events; triage requests; support projects and operations; improve systems; review expenses and book travel.

Provide high-touch operational support to the Chief Product Officer and Chief Technology Officer: manage calendars, travel, and email; coordinate meetings across time zones; plan offsites and team events; triage requests; review expenses; improve team systems; and keep projects and communication running smoothly.

Supports VP-level leadership through complex calendar management, meeting and travel coordination, correspondence preparation, expense and credit card reconciliation, onboarding support, and confidential information handling. The role resolves scheduling and organizational issues, optimizes executive time, assists new hires with internal systems and processes, and identifies opportunities to integrate AI into workflows and decision-making.