Top Administrative Assistant Jobs

Coordinates office services including payroll, purchasing, records control, invoices, purchase orders, reports, budgets, and administrative procedures. Supports recruiting interviews, employee orientations, events, information gathering, and daily office operations. Uses office software, spreadsheets, databases, statistical tools, and graphics applications to prepare and manage reports. Requires strong communication, computer, organizational, and teamwork skills.

Provides comprehensive administrative support to Consumer & Community Banking leadership, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional communications, document maintenance, and editing spreadsheets and presentations. The role requires discretion, strong organization, communication skills, and five days per week onsite work.

Provides high-level administrative support to Consumer & Community Banking leadership. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and spreadsheet and presentation editing. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and full-time onsite work.

Provides administrative support to the Food and Beverage leadership team in a busy resort environment. Responsibilities include payroll and timekeeping, scheduling, banquet event coordination, calendar and meeting management, purchasing, invoicing, reporting, communications, recordkeeping, guest assistance, travel arrangements, and special projects. The role requires balancing multiple priorities while supporting smooth department operations and exceptional guest experiences.

Provides comprehensive administrative support to Asset and Wealth Management executives, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding, document maintenance, and preparation of professional communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, Microsoft Office proficiency, and at least five years of administrative experience.

Provides administrative support for hotel department operations, including word processing, data entry, filing, copying, telephone and email communications, correspondence, guest interactions, manager travel bookings, and special projects. The role requires professionalism, responsiveness, organization, integrity, teamwork, accountability, and a strong hospitality orientation.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information distribution, and relationship building. Acts as an executive gatekeeper and team ambassador while resolving problems proactively, adapting to changing priorities, and maintaining clear communication. The role requires strong organization, judgment, multitasking, collaboration, and proficiency with office productivity, videoconferencing, and AI tools.

Provide high-level administrative support to multiple executives: manage complex calendars, coordinate travel and expenses, arrange meetings and events, prepare business communications, handle general office tasks, and foster cross-organizational relationships to keep a fast-paced team organized and productive.

Provides executive administrative support in a fast-paced commercial and investment banking environment. Responsibilities include managing complex calendars, coordinating domestic and international travel, handling expenses, organizing events, supporting office operations, maintaining confidential data, assisting with onboarding and facilities needs, greeting clients, and completing team projects. The role requires strong organization, communication, judgment, discretion, customer service, and collaboration, with five days per week in the office.

Provides executive administrative support by managing complex calendars, domestic and international travel, expenses, events, client visits, documents, and office logistics. Coordinates with stakeholders, supports employee engagement, maintains confidential information and internal controls, assists with onboarding and facilities needs, and contributes to projects and team operations. The role is fully onsite Monday through Friday.

Provides complex administrative, logistical, and operational support to Vice President-level leaders. Responsibilities include calendar and travel management, executive communications, document and presentation preparation, stakeholder liaison duties, event coordination, budget and expense support, confidential information handling, onboarding coordination, and special project organization.

Provides administrative support to senior management by managing calendars, meetings, travel arrangements, correspondence, presentations, records, files, and office supplies. The role requires strong organization, attention to detail, prioritization, and proficiency with Microsoft Office. Candidates must be U.S. persons due to export-control compliance. A bachelor’s degree and five or more years of administrative experience are valued.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team events, information dissemination, and relationship building. Serves as an executive gatekeeper and team ambassador while adapting to changing priorities, solving problems independently, and maintaining strong communication, organization, and attention to detail.

Provides high-level administrative support to senior executives by managing complex calendars, international travel, communications, meetings, events, expenses, office logistics, and stakeholder coordination. Acts as a trusted partner, anticipates priorities, protects executive time, prepares executive materials, supports organizational follow-through, and improves workflows using Microsoft 365 and approved AI tools while maintaining confidentiality and compliance.

Provides complex administrative, transactional, operational, and customer support for the Regional Coach team. Responsibilities include preparing reports, balancing expense accounts, managing calendars and travel, coordinating meetings and events, handling documentation and confidential materials, supporting leaders, onboarding staff, interpreting procedures, and improving team processes. The role also assists with project initiatives, deliverable tracking, presentations, expense reimbursement, and administrative supervision.

Provides complex administrative and operational support to Corporate and Investment Banking leaders and teams. Responsibilities include managing calendars, travel, expenses, reports, documentation, meetings, deliverables, callers, and business initiatives. The role supports less experienced assistants, interprets procedures, handles confidential information, coordinates with internal stakeholders, and drives process improvements while maintaining compliance with Wells Fargo and FINRA requirements.

Provides senior administrative support to the Regional Coach team, including complex administrative tasks, reporting, expense and account balancing, calendar and travel coordination, meeting logistics, documentation, caller support, and business initiatives. Supervises and mentors less experienced administrative staff, interprets procedures, supports leaders, manages confidential information, and helps improve team processes while adhering to risk and compliance requirements.

Provides senior administrative support to the Regional Coach team, including complex administrative and operational tasks, report preparation, expense and ledger balancing, calendar and event coordination, documentation, and project tracking. Supports managers and less experienced administrative staff, interprets procedures, handles confidential information, responds to inquiries, and contributes to process improvements and business initiatives.

Provide executive-level administrative support to the Regional Director: manage complex calendars, screen calls, coordinate meetings/events and travel, process expenses, support onboarding/offboarding, draft communications, maintain documentation, improve regional admin processes, and train/coach administrative staff.

Supports the Senior Vice President of Global Real Estate by managing calendars, meetings, travel, correspondence, documents, expenses, invoices, files, SharePoint libraries, and leadership events. Serves as a professional point of contact, coordinates across time zones, maintains confidential information, and provides administrative support to leadership and ad hoc projects.

Provides complex administrative, logistical, and operational support to Legal Department leaders. Responsibilities include calendar and travel management, executive communications, document and data management, event coordination, budget and legal spend reporting, onboarding support, directed legal research using Westlaw, Power BI visualizations, invoice processing, and coordination with Legal Operations. Handles confidential information and supports compliance with internal processes and policies.

Provides complex administrative, logistical, and operational support to Vice President-level executives. Responsibilities include calendar and travel management, executive communications, presentations and reports, confidential information handling, event coordination, budget and expense support, onboarding assistance, stakeholder liaison duties, and project organization. The role requires strong judgment, discretion, planning, communication, and advanced Microsoft Office skills in a matrixed corporate environment.

Provides administrative support for hotel sales operations, including maintaining sales systems and databases, preparing reports, proposals, contracts, and RFP responses. Reviews and qualifies incoming sales inquiries, routes leads to sales managers, coordinates property visits and amenity deliveries, and supports events, customer engagement activities, meetings, and departmental projects.

Provides senior-level administrative support to executives within the Workplace Technology organization. Responsibilities include complex calendar management, confidential communications, domestic and international travel coordination, invoice and expense processing, event planning, relationship management, document organization, and preparation of reports and presentations. The role requires strong organizational, communication, discretion, Microsoft Office, and prioritization skills, with five days per week in the office.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, team event planning, communication, and administrative problem-solving. Acts as an executive gatekeeper and team ambassador while coordinating with other administrative assistants. Requires strong judgment, adaptability, organization, communication, and proficiency with Microsoft Office or Google Workspace. Preferred experience includes executive assistance, multi-executive calendar management, event planning, AI tools, and video conferencing technology.