Top Administrative Assistant Jobs

Provides administrative and patient-facing support in an infusion clinic. Responsibilities include answering calls, documenting communications in electronic medical records, greeting and checking in patients, scheduling appointments, processing payments, handling mail and shipments, maintaining inventory, supporting compliance, assisting the Clinic Manager, and maintaining a clean environment.

Provides executive-level administrative and operational support, including calendar and travel coordination, expense processing, meeting logistics, documentation, deliverable review, onboarding, recruitment support, and internal initiatives. The role partners with stakeholders, troubleshoots issues, mentors administrative staff, and supports enterprise leadership in a hybrid Chicago office environment.

Provides administrative support to managers and teams through calendar and meeting coordination, domestic and international travel planning, expense processing, presentation preparation, data entry, filing, onboarding, inventory management, and vendor or stakeholder communication. The role also supports leadership meetings, maintains databases and organizational charts, troubleshoots routine issues, follows firm policies, and assists with special projects in a hybrid professional-services environment.

Provides administrative support to the Senior Plant Director and plant leadership team at an aerospace manufacturing plant. Responsibilities include calendar and meeting management, correspondence and presentation preparation, event and travel coordination, records maintenance, stakeholder communication, customer and executive visit organization, and support for plant initiatives and workplace events.

Provides comprehensive executive administrative support for an Asset and Wealth Management team. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and editing presentations and spreadsheets. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and the ability to manage competing priorities in a fully on-site environment.

Provides executive administrative support for the Business Banking Lending team by managing complex calendars, calls, meetings, travel, events, invoices, expenses, onboarding, documents, communications, and presentations. The role requires discretion, strong organization, excellent communication, Microsoft Office proficiency, and the ability to support senior management while working fully onsite.

Provides executive administrative support for Community and Consumer Banking Data & Analytics. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and editing presentations and spreadsheets. The role requires discretion, strong organization, communication skills, and the ability to manage competing priorities while working onsite five days per week.

Provides high-level administrative and operational support to two global R&D and regulatory affairs executives. Responsibilities include complex calendar and meeting management, international travel coordination, leadership-team support, event logistics, expenses, procurement, onboarding, document management, confidential information handling, and process improvement across a global, matrixed organization.

Provides high-level administrative and organizational support to senior executives, including calendar management, travel coordination, expense reporting, meeting logistics, records management, stakeholder communication, and special projects. The role requires confidentiality, sound judgment, strong organization, and professional interaction with executives and cross-functional teams. This is a fully onsite position requiring five days per week in the office.

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, communication, and team activities. Serves as an executive gatekeeper and team ambassador, disseminating information and fostering collaboration. Requires strong judgment, adaptability, organization, communication, multitasking, and proficiency with Microsoft Office or Google Workspace. The hybrid role requires at least two years of administrative experience.

Provide day-to-day risk management and patient safety support across Optum Massachusetts sites: manage safety event reporting (RLDatix), aggregate and analyze claims and incident data, maintain peer review and claims files, prepare correspondence and reports, support managers with administrative projects, and assist with patient communications and regulatory compliance.

Provides administrative support for a hotel engineering department by managing work tickets, ordering supplies, coordinating with vendors, handling invoices, answering communications, responding to guests, and assisting with departmental projects.

Provides executive administrative support for the Wholesale Credit Risk team, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, document maintenance, correspondence, and presentation preparation. Requires discretion, strong organization, communication skills, Microsoft Office proficiency, and the ability to manage competing priorities while working fully onsite.

Provides high-level administrative support to Corporate Controllers, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, document maintenance, and preparation of professional communications, spreadsheets, and presentations. The role requires discretion, strong organization, polished communication, and the ability to manage competing priorities in a fully onsite environment.

Provides high-level administrative support to senior leaders, including complex calendar management, meeting and travel coordination, event logistics, expense processing, communications, onboarding support, visitor management, reporting, and ad hoc projects. The role operates onsite five days per week and requires discretion, sound judgment, strong organization, and polished communication in a fast-paced corporate environment.

Provides administrative and operational support to senior leaders in Risk Management and Compliance. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, expense and invoice processing, confidential information handling, written communications, event and offsite coordination, vendor liaison, and tracking deadlines and action items. The role requires sound judgment, discretion, strong organization, and five days per week in the office.

Provides comprehensive administrative support to leadership and account teams, including complex calendar management, meeting and event coordination, travel arrangements, expense handling, purchase orders, invoice processing, and scheduling across time zones. The role also supports team engagement and ensures compliance with travel, privacy, security, and business ethics policies while handling sensitive information confidentially.

Provides senior-level administrative support to commercial banking leaders, including complex calendar management, travel coordination, meeting scheduling, expense reconciliation, reporting, correspondence, and workflow execution. Mentors administrative assistants, serves as a subject matter expert on administrative processes, resolves administrative issues, and supports compliance with company standards. The role requires onsite presence within a hybrid schedule in Indianapolis, Indiana.

Provides comprehensive administrative support to Consumer & Community Banking leadership, including calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, document maintenance, communications, and presentation preparation. The role requires discretion, strong organization, excellent communication, and five days of on-site work each week.

Provides executive administrative, logistical, scheduling, correspondence, travel, presentation, budget, onboarding, and project support for an SVP and business unit. Serves as liaison with internal and external stakeholders, manages confidential information, coordinates team activities, monitors project risks, supports compliance with budgets, and develops processes and reports to improve office effectiveness.

Provides senior administrative support to aerospace engineering leadership by managing calendars, meetings, travel, expenses, correspondence, presentations, spreadsheets, communications, purchasing, events, office supplies, and employee onboarding. The role coordinates internal and customer meetings, supports workflow between staff and external contacts, and handles recurring organizational tasks while maintaining confidentiality and adapting to changing priorities.

Provides high-level administrative support to the Co-Head of Global Banking. Responsibilities include managing complex multi-time-zone calendars, screening communications, coordinating domestic and international travel, organizing meetings and events, maintaining documents and workflows, processing travel and expense items, supporting client engagements, and handling confidential information with discretion.

Supports senior leaders in Wealth Management Technology by managing complex calendars, global meetings, travel, events, expenses, invoices, communications, presentations, trackers, and recurring administrative deliverables. Screens and prioritizes requests, coordinates across time zones, maintains confidential information, reconciles financial and headcount data, and uses AI-enabled productivity and automation tools to improve efficiency and follow-through. The role is fully onsite five days per week.

Provides administrative support to the hotel Sales and Marketing Team through word processing, data entry, filing, copying, phone and email communication, correspondence, travel booking, guest interactions, and special project assistance. The role requires strong organization, communication, and prioritization skills while supporting department managers and maintaining responsive, professional service in a hospitality environment.

Provides executive administrative support in a fast-paced technology environment. Responsibilities include managing multiple executives’ calendars, coordinating meetings and events, arranging travel, preparing expense reports and business communications, organizing conference rooms and technology, and handling general administrative tasks. The role requires strong organization, communication, flexibility, problem-solving, and proficiency with Microsoft Office or Google Suite. It is a hybrid position supporting Capital One’s Network Compliance organization.