Top Office Administrator Jobs

The Office Administrator II role involves greeting visitors, managing calls, handling office supplies, overseeing catering, and performing general administrative tasks while ensuring office organization.

Provide executive-level administrative support including travel and expense management, calendar and meeting coordination, preparing communications and reports, ordering supplies, managing conference room schedules, planning executive events, and mentoring junior staff. Ensure timely reconciliation of corporate card charges and compliance with export control requirements while working under limited supervision onsite.

Part-time on-site Office Administrator responsible for managing office supplies, kitchen, deliveries, building relations, access badges, on-site events and lunches, interview and new-hire coordination, and executive calendar and travel support. Works ~30 hours/week in Redwood City and supports ad-hoc operational projects.

The Office Admin provides essential support for maintaining office operations, coordinating schedules, managing supplies, and assisting teams with various administrative tasks.

The Office Administrator supports multiple executives, coordinating travel, managing schedules, and performing administrative tasks with limited supervision.

Provide front-desk reception and office operations support for a fast-paced Tampa office: manage visitor experience, coordinate onboarding and office logistics, maintain shared spaces and supplies, liaise with vendors and internal teams, and perform administrative tasks to keep daily operations running smoothly.

Oversee daily office operations, manage variable office budgets, maintain facility standards, coordinate vendors and events, support onboarding, supervise local administrative staff, serve as Vantagepoint/Deltek ERP resource, coordinate with IT and leadership, ensure front desk coverage, and support safety and project-related administrative duties.

Manage daily office operations and facilities across U.S. and Mexico locations, coordinate vendors and landlords, support executives with calendars and travel, lead administrative teams, oversee budgets and expense processes, and ensure cross-border process alignment and secure record management.

Provide administrative support to SVP and CEO, manage office operations and supplies, coordinate meetings, events, travel, visitor interactions, support HR and culture initiatives, assist onboarding and interviews, and maintain office equipment and facility vendor relationships.

Provide project accounting and office administration support for a federal contracting small business: prepare cost proposals, track project baselines in Unanet, reconcile labor and payroll, produce EAC and BVA reports, support DCAA-compliant timekeeping, assist with AP/billing, and manage front-office tasks and phones.

Manage front-office operations for an eating-disorders treatment center: client interactions, scheduling and medical billing, cash handling, maintaining HIPAA-compliant charts and records, using ADS/EHR and MS Office, and general clerical tasks.

Provide front-office administrative support, maintain patient charts and HIPAA compliance, manage scheduling and medical billing (including ADS), accept payments and maintain petty cash, perform general clerical duties, and interact professionally with clients, families, and staff.

The Office Administrator will manage HR functions, onboard new employees, handle accounts payable/receivable, and coordinate shareholder meetings across branches.

We're seeking a Part-Time Office Admin for an Executive Search Firm. Responsibilities include managing calendars, creating reports, overseeing the ATS, and communicating with clients and talents.

The part-time Office Admin will manage company calendars, create document templates, establish weekly tasks, communicate with clients, and oversee the ATS.

The Office Administrator will manage daily operations, oversee office staff, support firm initiatives, handle recruitment, training, and act as a liaison with various departments.

Provide general administrative support to ensure smooth office operations: create documents, presentations, and spreadsheets; maintain filing; assist customer service with quotes; coordinate projects and events; perform miscellaneous tasks. Requires strong typing, communication, organization, attention to detail, multitasking, and basic math and reasoning skills. May lift up to 20 pounds and perform occasional light physical activity.

Temporary accounting office administrator supporting invoicing, data entry, customer file maintenance, phone and in-person customer service, and general administrative/accounting duties. Schedule Monday–Friday mornings. Temp-to-hire opportunity.

Manage front-office operations for a service center: support and train office staff, administer payroll and HR recordkeeping, maintain accounts payable/receivable and cash handling, ensure SOP compliance, and provide excellent customer service.

Provide front-office support including training and tools for teammates, payroll and HR recordkeeping, manage accounts receivable/payable and cash handling, enforce center SOPs, and deliver friendly customer service.

The Office Administrator coordinates office activities, supervises administrative staff, manages accounts, schedules events, and supports HR functions.

The Office Administrator is responsible for administrative functions, assisting with client intake and discharge, maintaining client files, managing supplies, and supporting the Facility Director in various tasks.

The Office Manager will oversee daily administrative operations, manage office resources, support staff, and ensure a positive work environment.

Provide front-office support including payroll and HR recordkeeping, AP/AR and cash handling, training and monitoring staff on SOPs, and delivering excellent customer service.

Manage daily office operations for San Diego and Sacramento, supervise and develop support staff, oversee recruitment/onboarding/offboarding, administer budgets and expense review, liaise with IT/HR/Facilities/Marketing, coordinate firm initiatives and trainings, and ensure policy compliance.