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Provide administrative support to property management: handle communications, maintain records, prepare reports, manage calendars and meetings, and build positive relationships with residents, vendors, and staff to ensure smooth daily operations.

Manage and support community managers to maximize client retention and operational efficiency. Develop regional strategies, deliver training, review staff work, attend board and marketing meetings, resolve homeowner and board complaints, and oversee account transitions while ensuring high customer service.

Manage a portfolio of homeowner associations: liaise with boards/homeowners, attend meetings and inspections, prepare statutory mailings and financial packages, review monthly financials, and recommend capital expenditures to maintain community operations and appearance.

Onsite assistant HOA manager supporting daily operations, amenities, resident services, vendor procurement, and Board administrative duties. Handles front-desk interactions, phone/email response, facility access, inspections, reservations, communications, and special projects to ensure excellent resident experiences.

Provide clerical and administrative support to Community Managers: prepare board meeting packages, manage homeowner communications and records in C3, assist with ARB applications, inspections, access management, mail/print tasks, and support collections and vendor requests. Serve as liaison to homeowners, vendors, board members, and internal teams.

Greet and direct visitors and incoming calls; manage conference room calendars; screen and distribute email and voicemail messages; assist with administrative projects and mail handling; maintain a neat lobby; perform other assigned office duties. Requires strong customer service, multitasking, and communication skills and proficiency with Microsoft Office and common office equipment.

Lead month-end close and prepare financial statements for multiple complex nonprofit entities. Perform full accrual accounting, reconciliations, amortization/depreciation schedules, budget support, year-end close, and collaborate with AR/AP, tax, banking, and association stakeholders to resolve issues.

Manage daily operations for a portfolio of HOA and condominium communities: vendor coordination, financials and budgets, inspections, homeowner and board communications, meetings, and architectural requests.

Provide overall supervision and administration of homeowners associations: liaise with boards, homeowners and vendors; prepare board packages and financial reports; oversee budgets, collections, capital expenditures, records, ARB/inspections; attend meetings and community events; ensure use of management tools and compliance with management agreements.

Lead month-end close and prepare financial statements for multiple complex nonprofit entities. Perform full-accrual accounting, reconciliations, depreciation/amortization schedules, budget assistance, year-end close, and cross-functional issue resolution. Support Community Association Managers, finance teams, and boards; maintain supporting schedules and meet tight deadlines with attention to detail.