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Supports account and project managers by processing Oracle purchase orders, entering orders into vendor systems, researching equipment lead times, sending customer acknowledgments, tracking shipments, reconciling vendor invoices, and correcting invoice discrepancies. The role operates in a high-transaction HVAC distribution environment and provides general sales support as needed. Physical demands include frequent sitting, walking, reaching, and occasional lifting of more than 50 pounds.

Provides administrative and coordination support for parts, service, sales, and project management functions. Maintains order procedures and documentation, processes equipment orders and change orders, tracks milestones, shipments, lead times, and deliveries, and coordinates with customers, vendors, manufacturers, and internal teams. Supports invoicing and accounting reconciliation, resolves routine issues, communicates updates, and ensures project information is accurate, organized, and retained.

Leads day-to-day accounting for assigned operating companies, owning monthly, quarterly, and annual close processes, general ledger accuracy, reconciliations, journal entries, financial reporting, variance analysis, and U.S. GAAP compliance. Coordinates with local accounting staff, supports audits and tax requests, monitors job costing and working capital, maintains internal controls, and identifies process improvements. Provides accounting guidance without direct supervisory authority and escalates complex or judgmental matters appropriately.

Leads GAAP accounting operations across multiple regional entities, overseeing general ledger management, month-end close, reconciliations, consolidations, intercompany eliminations, financial reporting, audits, tax compliance, and internal controls. Manages and develops a team of 3–7 accounting professionals, supports ERP optimization and finance transformation, reviews payroll, commissions, vendors, cash, and payments, and partners with finance, operations, and corporate accounting teams.

Supports sales engineers in designing, selecting, pricing, and selling commercial and industrial HVAC equipment. Assists with submittals, customer technical questions, manufacturer communications, project coordination, order tracking, and sales support. The internship provides hands-on exposure to engineered sales, HVAC products, construction projects, and occasional job-site and customer interactions while working under experienced team members.

Supports administration of health and welfare benefits, including enrollments, eligibility updates, qualifying life events, claims coordination, vendor communication, invoice reconciliation, payroll audits, compliance activities, open enrollment, and employee support. The role emphasizes advanced Excel use, data analysis, reconciliation, accurate recordkeeping, confidentiality, and problem resolution while partnering with HR, Payroll, Finance, brokers, vendors, and third-party administrators.

Coordinates HVAC project orders for contractor customers, including order entry, manufacturer purchasing, returns, change orders, pricing updates, milestone tracking, shipping logistics, documentation, invoice reconciliation, and customer communication. Supports account managers and collaborates with accounting, estimating, vendors, manufacturers, and customers to ensure projects are completed accurately, efficiently, and on time.

Coordinates HVAC construction projects and order management from entry through delivery. Supports account managers, processes equipment orders, returns, and change orders, tracks milestones and lead times, coordinates shipping with manufacturers and customers, reconciles invoices, maintains project documentation, and communicates with internal and external stakeholders.

Own and expand the Northern New Jersey territory by managing consulting engineer and contractor relationships, analyzing HVAC specifications, selecting equipment, developing engineered solutions, and meeting sales targets. Advise customers on complex HVAC applications, collaborate with application and estimating teams, and represent manufacturers through technical presentations and industry events. The role requires substantial HVAC equipment sales experience, strong local industry relationships, and technical knowledge of building design and mechanical construction.

Manages HVAC equipment projects from quoting through completion, including equipment selection, pricing, proposals, submittals, order tracking, customer service, jobsite coordination, and technical support for engineers, contractors, and end users.