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Serves as the welcoming point of contact for parish visitors and callers while providing clerical and general office support. Responsibilities include greeting guests, managing communications, navigating email and internet systems, multitasking in a busy office, handling confidential information, and using Microsoft Office 365 tools. Fluency in English and Spanish is required, along with strong organization, attention to detail, professionalism, and compassionate interpersonal communication.

Leads the school’s fundraising, admissions, communications, marketing, donor database management, gift processing, reporting, and advancement events. Coordinates volunteers, committees, community partners, newsletters, social media, website updates, donor communications, admissions activities, campaign reports, and charitable gift records while collaborating with school leadership and the business manager.

Assists with administering the parish sacred music program, including selecting music, scheduling and overseeing musicians, directing choirs, recruiting and training cantors and parish musicians, and supporting music for weddings and funerals. Works with parish leadership to help parishioners grow in faith through sacred music. Requires Catholic faith adherence, knowledge or willingness to learn sacred music and choral direction, a music performance degree, and piano or organ proficiency.

Manages parish office administration, including databases, records, contributions, mail, supplies, calendars, facility agreements, correspondence, and copier operations. Supports the pastor, parish administrator, accountant, parishioners, volunteers, and parish-wide events. Coordinates campaigns, announcements, Mass intentions, donations, employee onboarding, and event logistics while answering phones, greeting visitors, and referring individuals to social services.

Leads the Archdiocese of Seattle’s communications strategy, digital marketing, content planning, campaigns, and media efforts. Supervises communications staff, oversees website, social media, email, video, branding, analytics, and reporting, and advises Archbishop and Chancery leaders. The role requires aligning communications with Catholic teachings and evangelization goals while supporting archdiocesan ministries and organizations through integrated communications best practices.

Manages daily school office operations, including communications, calendars, records, mail, supplies, enrollment support, and volunteer coordination. Provides front-office customer service to students, families, staff, and visitors. Supports student health and safety by administering medication under guidance, providing basic first aid, monitoring student concerns, and maintaining health documentation. Assists with bookkeeping, financial records, emergency preparedness, and school community relations.

Supports fundraising, community events, donor stewardship, marketing communications, social media, alumni outreach, and advancement operations. Maintains donor databases, enters gifts, generates reports, analyzes data, manages communications lists, coordinates vendors and volunteers, and assists with event logistics. Creates and distributes content across print, web, email, publications, and social platforms while maintaining accurate and confidential records.

Serve as judge, auditor/instructor, or assessor in ecclesiastical tribunal cases (primarily marriage cases), participate in tribunal processes, mentor and train staff and interns, assist in administration and casework, and attend continuing canonical education.

The Senior Accountant oversees accounting and reporting for two entities, ensuring compliance, accurate transaction recording, financial reporting, and leading audits, while collaborating with teams.

Serve as the front-office representative and advancement coordinator for a bilingual school. Manage fundraising events and donor relations, maintain enrollment records, support families with documentation, handle daily administrative tasks (phones, scheduling, communications), and collaborate with staff on school events and office duties.