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Supports employees and managers across HR administration, onboarding, benefits, leave administration, employee relations, compliance, training, safety, payroll, and timekeeping. Maintains confidential employee records, processes HR transactions in ADP, coordinates leave and accommodations, assists with workplace investigations and incident reporting, and provides guidance on HR policies and benefits.

Provides administrative and clerical support, including mail processing, data entry, typing, filing, photocopying, phone coverage, reporting, financial documentation, deposits, grant-related follow-up, and seasonal event assistance. Recruits, schedules, trains, and coordinates volunteers for reception duties. Works with Corps Officers and maintains accurate, confidential records while supporting daily office operations.

Administer payroll operations, timekeeping, payroll systems, reporting, reconciliations, and compliance activities. Manage grant-funded labor allocation, supporting documentation, audits, and funding-source accuracy. Resolve payroll issues, maintain employee records and system access, improve policies and workflows, coordinate with payroll providers, and provide guidance to employees and managers while protecting confidential information.

Supports the Director of Finance in overseeing accounting, budgeting, financial reporting, grant compliance, cash flow, audits, and internal controls across a multi-site nonprofit organization. Supervises accounts payable and receivable staff, coordinates budget consolidation and forecasting, reviews financial transactions, ensures compliance with GAAP and Uniform Guidance, and partners with program and executive leadership. May serve as acting Director of Finance when assigned.

Develops and runs fine arts programming (pottery, drama, dance, music, open studio), recruits youth, supervises instructors/volunteers, manages scheduling, inventory, reporting, facility coordination, and community partnerships. Requires outreach, family engagement, and occasional evening/weekend work.

Administers employee benefits and retirement programs, including enrollment, open enrollment, leave management, plan inquiries, payroll deduction verification, termination paperwork, and workers’ compensation claims. Supports new-hire orientation and ensures compliance with applicable healthcare benefits regulations while maintaining confidential employee records.

The Administrative Assistant provides confidential support, manages calendars, coordinates meetings, handles resources, processes expense reports, and ensures efficient administrative operations for the Corps Officer.

Manages daily office operations, supervises staff and volunteers, maintains supplies, records, deposits, invoices, payroll, insurance forms, calendars, mail, vehicles, and maintenance contracts. Supports programs and events, processes volunteer applications, records meeting minutes, and maintains confidentiality. Requires a college degree or equivalent experience, three years in an office environment, Microsoft Office proficiency, Safe From Harm training, and a valid driver’s license.

Provides financial administration for the Energy Assistance Services program, including payment processing, invoice verification, check issuance, account reconciliation, financial reporting, vendor setup, data quality maintenance, compliance auditing, and responding to stakeholder inquiries. Supports fiscal planning and applies generally accepted accounting principles while maintaining confidentiality, accurate records, and compliance with organizational policies.

Part-time Office Manager responsible for daily administrative and financial functions: processing donations, bank deposits, mail, invoices, donor database maintenance, personnel paperwork, scheduling, meeting minutes, security system oversight, and providing program support to corps officers and the community.