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Directs academic services for 41 graduate programs, managing student records, reporting, registration, enrollment, degree audits, graduation, eligibility monitoring, onboarding, training, and administrator meetings. Coordinates with the Registrar’s Office, faculty, department administrators, and international student services. Supervises an academic services coordinator and temporary staff while providing policy guidance, resolving student-related issues, and overseeing commencement-related academic processes.

Oversee institute facilities, space allocation, construction and relocation projects, faculty affairs processes, governance, onboarding, technology coordination, hospitality, communications, data workflows, advisory board logistics, and development support. Supervise facilities and student staff while serving as a liaison among faculty, staff, students, campus partners, OIT, and Advancement.

Supports financial stewardship for a research organization managing nearly $10 million in annual funding. Responsibilities include financial reporting, analysis, forecasting, budget development and management, restricted-fund oversight, expense allocation, labor distribution, effort tracking, grant compliance, and process improvement. The role partners with leadership, researchers, grants teams, university stakeholders, and external organizations to ensure accurate reporting, responsible resource management, and informed financial decision-making.

Serve as a strategic partner and trusted advisor to the Vice President of Finance. Coordinate strategic initiatives, executive communications, leadership and Board meetings, special projects, financial analysis, cash management support, budget monitoring, employee engagement, and office operations. Prepare presentations and decision-support materials, represent the Vice President as needed, supervise an office coordinator, and handle sensitive information with discretion.

Develop and publish compelling stories, news, features, social content, email communications, and promotional materials for Notre Dame’s College of Engineering. Research topics, interview stakeholders, translate complex engineering and research concepts for broad audiences, pitch story ideas, and collaborate with communications, marketing, media relations, design, and digital teams on integrated campaigns and outreach.

Performs monthly, quarterly, and annual account reconciliations; prepares and reviews journal entries; posts daily cash receipts; supports fiscal year-end audits and tax preparation; establishes non-grant restricted funds; monitors Treasury Management auto-posting; maintains audit-ready files and workpapers; and assists campus departments with accounting procedures and the Banner financial system. The role includes an initial 3–6 month training period and may become hybrid with up to two remote days weekly.

Administer federal and institutional financial aid programs, ensure regulatory compliance, improve processes, and enhance the student experience. The role collaborates across the University, interprets complex policies, provides clear guidance, mentors team members, supports operations, and contributes to innovative solutions. Strong communication, judgment, customer service, conflict navigation, and attention to detail are essential, along with financial aid policy knowledge and preferred experience with Banner, OnBase, and Tableau.

Lead storytelling and engagement strategy for Undergraduate Enrollment, supervise marketing communications, design data-informed multi-channel campaigns, align cross-functional teams to drive yield, manage vendors, and adopt best practices to optimize recruitment and enrollment outcomes.

Support PATH Tucson with social media management, graphic design, email/CRM campaigns, student outreach and tracking, event logistics, data entry, and on-site event assistance. Flexible part-time hours (5–7/week, up to 10 during peak periods).

Coordinate and oversee evening and weekend circulation desk operations, schedule and supervise student employees, assist patrons with circulation needs and course reserves, generate and reconcile circulation reports, resolve overdue/loan issues, troubleshoot access and streaming problems, and provide frontline library service and referrals.