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Manages business office functions for a senior living community, including accounts payable and receivable, payroll reporting, employee status updates, expense review, invoice processing, and credit card reconciliation. Supervises front desk staff, supports department directors and the Executive Director, ensures payroll accuracy and compliance, and follows organizational policies and procedures.

Leads sales and marketing for Independent Living residences, driving occupancy growth, lead generation, referrals, advertising, events, and sales performance. Develops marketing plans and budgets, coaches sales staff, builds community relationships, and partners with executive leadership to achieve growth goals. The role requires senior living sales leadership experience, strong communication and relationship-building abilities, and a hospitality-focused approach.

Coordinates reception, office administration, visitor hospitality, marketing events, schedules, inventory, invoices, budgets, newsletters, flyers, website updates, and social media support. Serves as a communication point for the marketing and sales office, provides administrative assistance to leadership and residency counselors, and redirects resident inquiries. Maintains a professional, organized, and presentable office environment.

Leads core accounting operations and financial close governance, ensuring accurate, timely, and compliant reporting. Oversees journal entries, accruals, reconciliations, accounting policies, internal controls, audits, and complex accounting issues. Coordinates activities across accounting centers of excellence, drives process improvements, manages stakeholder relationships, and leads accounting team hiring, development, performance, and employee relations.

Manages supplier contracts supporting construction, renovation, and plant operations. Responsibilities include contract development and negotiation, competitive sourcing, RFIs, RFPs, reverse auctions, pricing and cost analysis, vendor relationship management, contract compliance, documentation, and process improvement. The role partners with development, procurement, members, subcontractors, suppliers, and vendors while maintaining contract information in CRM, sourcing, and spend analytics systems.

Supports vendor research and selection, purchase order and invoice tracking, pricing analysis, cost-saving opportunities, business cases, savings dashboards, and strategic projects. The intern collaborates with leadership, participates in continuous improvement and professional development, and presents project outcomes to senior leadership at the program’s conclusion.

Processes and reviews multi-state payrolls, ensuring regulatory compliance and accuracy. Reconciles payroll accounts to the general ledger, manages tax accounts, supports billing and reporting, resolves complex payroll issues, assists with audits and system implementations, and mentors payroll staff. The role also develops procedures, improves controls and processes, and provides backup support to payroll management.

Provides clerical and administrative support to the Administration department, including phone coverage, filing, document retrieval, communications, scheduling, meeting coordination, minutes, office supplies, equipment maintenance, department events, and community event filming. Requires strong computer and communication skills, Microsoft Office proficiency, and at least two years of office or professional administrative experience.

The Human Resources Director oversees HR activities for a senior living community, including recruitment, onboarding, employee relations, training, engagement, compliance, compensation studies, job descriptions, and personnel policies. The role partners with managers and employees to support performance, development, retention, and a positive workplace culture while ensuring consistent application of employment laws and company policies.

Full-time accounting interns complete a 12-week program involving meaningful projects, cross-department collaboration, mentorship, professional development, and a final presentation to senior leadership. Responsibilities include gaining exposure to organizational operations and supporting accounting-related work. Candidates should be enrolled in accounting, economics, or a related program and have strong Microsoft Excel and reporting skills. Familiarity with financial statement review, budgeting, analysis, general ledger, and GAAP is beneficial.