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Supports financial management for active construction projects by setting up project accounts, maintaining subcontractor and vendor records, tracking contracts and change orders, reviewing compliance documentation, preparing lien waivers, processing payments, and maintaining accurate project files. The role works closely with project managers, field teams, subcontractors, and suppliers to ensure accurate cost tracking, timely payment processing, and compliance with company procedures.

Tracks workplace incidents, workers’ compensation claims, safety reports, employee injuries, certifications, and claim documentation through closure. Reviews investigation reports, submits claims, coordinates with insurers and third-party administrators, prepares status reports, supports return-to-work activities, and assists safety managers with compliance, orientations, meetings, and project paperwork. The role also schedules safety department travel and maintains communication with employees, supervisors, claims teams, and management.

Develop electrical equipment estimates, takeoffs, budgets, bid packages, and scope definitions for construction projects. Review drawings, specifications, submittals, and equipment compliance; perform bid leveling; coordinate with manufacturers, subcontractors, engineers, general contractors, and purchasing teams. Support RFIs, technical clarifications, equipment schedules, production tracking, delivery coordination, and process improvements across a national project portfolio.

Processes and verifies payroll data, maintains accurate employee and payroll records, updates tax and direct deposit information, monitors deadlines, supports reporting, reconciliations, and audits, responds to employee pay inquiries, and ensures compliance with payroll regulations while protecting confidential information.

Supports marketing and business development through proposal development, capture planning, tailored content, research, editing, presentations, brochures, and graphics. Coordinates pursuit teams, maintains qualifications materials and marketing information, tracks action plans, and ensures consistent messaging and brand standards. Requires strong persuasive writing, layout and design skills, construction industry knowledge, and proficiency with Adobe Creative Cloud and Microsoft Office.

Owns preboarding and onboarding from offer acceptance through new-hire integration. Coordinates performance reviews, employee surveys, special events, development initiatives, and other recurring HR programs. Partners with HR, IT, Payroll, managers, and business leaders to manage timelines, communications, completion tracking, records, and system processes. Uses workforce reporting, HR technology, analytics, and employee feedback to maintain data integrity, support decision-making, and improve HR program effectiveness.

Supports project accounting for construction operations, including job setup, cost tracking, billing, accounts payable, invoice processing, vendor payment support, coding verification, subcontractor compliance documentation, lien waivers, audits, and project closeout. Maintains accurate financial records and organized files while responding to subcontractor inquiries and coordinating with project teams and accounting leadership.

Oversees financial activity for construction projects from setup through closeout. Responsibilities include forecasting costs and billings, monitoring change orders and revenue recognition, reviewing contracts and subcontractor billings, managing payments and client requisitions, tracking receivables, maintaining cost reports, and analyzing project profitability and budget trends. The role collaborates closely with project teams and supports financial controls and process improvements.

Coordinates post-award construction project processes, including CMiC setup, submittals, vendor documentation, equipment tracking, delivery scheduling, and document control. Serves as a liaison among procurement, project management, suppliers, clients, and jobsite teams. Tracks deadlines, resolves delays, ensures documentation accuracy and compliance, and improves workflows. Requires at least two years of project administration, document control, or coordination experience, preferably in construction or building supply.