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Provides administrative support to WNY Project Management and regional office staff. Responsibilities include maintaining physical and electronic files, scheduling meetings and travel, answering phones, preparing documents, managing expense reports, maintaining Excel project trackers, processing invoices and fee checks, scanning records, and providing backup receptionist coverage.

Supports regional economic development initiatives through strategic planning, program administration, project management, incentive promotion, business attraction and retention, stakeholder collaboration, and public representation. Manages projects, develops performance metrics, prepares briefings and analyses, supports financing and benefit negotiations, and maintains relationships with businesses, developers, government agencies, and community organizations across the Southern Tier region.

Monitors and administers cybersecurity infrastructure, including network security, SIEM, encryption, antivirus, patch management, secure file transfer, MFA, and SSO solutions. Performs vulnerability and penetration testing, investigates suspicious activity, supports forensic analysis and incident response, manages access controls, documents security procedures, assists with disaster recovery, and collaborates on cybersecurity policies and help desk incident management.

Supports the Budget Director with annual corporate and subsidiary budget preparation, quarterly variance reporting, revenue and expenditure forecasting, cash-flow analysis, roster reconciliation, and budget document reviews. Assists with financial modeling, Board materials, special projects, and miscellaneous budget-related duties.

Administers and audits loans and grants contracts, including vendor prequalification, contract setup, invoice compliance reviews, disbursement approvals, amendments, and regulatory submissions. Maintains financial and project tracking systems, coordinates documentation with stakeholders, follows up on invoice issues, supports auditors and FOIL requests, runs financial queries, and prepares monthly invoice status reports.

Manage approximately 80–100 economic development grants and loans from offer acceptance through disbursement. Responsibilities include reviewing applications, negotiating terms, preparing approval documents and contracts, coordinating with internal departments, conducting desk audits, overseeing disbursements, maintaining project records, preparing reports and spreadsheets, improving processes, and ensuring regulatory compliance.

Provides broad legal and paraprofessional support to in-house counsel, including legal research, document drafting, corporate transactions, board meetings, litigation support, compliance reporting, FOIL requests, public hearings, records management, and departmental administration. Coordinates filings, legal notices, corporate minutes, resolutions, document production, and communications with public stakeholders while managing multiple priorities and deadlines.

Manage a portfolio of community development grants and loans, supporting applications, approvals, contracts, disbursements, audits, loan closings, and project tracking. Coordinate with internal departments, applicants, attorneys, and nonprofit or public-sector partners. Prepare board materials, reports, and approval documents; communicate with stakeholders; attend community meetings and support economic development programs focused on Buffalo and East Buffalo.

Supports Loans and Grants Contract Administration by reviewing incoming requests, identifying missing information, following up with project managers, updating payment trackers and PeopleSoft records, managing audit-related emails, and setting up commitment requests. The coordinator also assists with assigned projects and administrative tasks supporting contract auditing and grant administration.

Supports installation, configuration, monitoring, troubleshooting, and maintenance of enterprise LAN, WAN, SD-WAN, wireless, cloud, virtualization, and network infrastructure. Manages Juniper equipment, Active Directory, Azure services, VMware environments, vendor tickets, ISP relationships, disaster recovery activities, and remote-office deployments. Provides network-related end-user support, coordinates infrastructure projects, mentors junior staff, and travels to satellite locations as needed.