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Supports the COO, CFO, Executive Director, CEO, and Executive Council with calendar management, meeting coordination, research, communications, confidential information handling, board liaison duties, meeting packets, minutes, files, priorities, and office operations. Requires strong executive support, governance, documentation, discretion, and organizational skills, along with a driver’s license, private vehicle, and Notary Public authorization.

Manage financial reporting and accounting operations, including general ledger preparation, timely financial statements, year-end audit preparation, budgeting, and forecasting support. Supervise staff accountants, allocate workloads, ensure accuracy, meet tight deadlines, and maintain accounting policies and procedures. Nonprofit accounting experience is preferred.

Performs data entry and receptionist duties to support the career center. Maintains timely, accurate data entry, greets visitors, answers phones, and assists with clerical tasks to ensure smooth office operations.

Manage financial reporting and procedures to ensure accurate, timely financial statements; perform general ledger reconciliations, year-end audit preparation, and support budgeting and forecasting under tight deadlines.

Manage the full accounts payable process, maintain vendor and internal customer relationships, enforce policies and controls to prevent unauthorized payments and overpayments, analyze open payables, and produce ad hoc reports. Role includes maintaining required authorizations and supporting day-to-day operational needs.

Oversee accounting and financial reporting for MiSide and affiliates; interact with executive leadership, funders, banks, vendors, and external stakeholders; set financial goals and ensure compliance, strength, and operational efficiency; manage finance staff and adapt processes to evolving organizational needs.

Prepare and submit reimbursement billings for Federal, State, and local grants and contracts. Ensure compliance with grant terms, maintain billing documentation, reconcile accounts, coordinate with program staff and funders, and track billings using Excel.