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Coordinates academic accommodation implementation, including accommodated testing, exam handling, test reservations, note-taking services, communication access scheduling, database maintenance, email and file management, and administrative support. The role assists students and instructors, supports compliance with the ADA and Section 504, participates in testing-center operations, and attends professional development and departmental meetings.

Manage comprehensive pre- and post-award administration for a complex grant portfolio in Penn Dental Medicine. Oversee proposal and budget development, compliance, financial monitoring, reporting, subcontracts, payroll on grants, and sponsor requirements. Advise PIs, prepare monthly financial analyses and reconciliations, enforce audit compliance, and recommend policies. Indirectly supervise support staff and collaborate with fiscal teams.

Oversee donor stewardship strategies, athletic advisory board and sport board volunteer management, gift agreements and processing, donor database maintenance, fundraising reports and analytics, budgeting, procurement, and office operations. The role builds relationships with donors and university stakeholders, coordinates meetings and correspondence, processes complex gifts, and supervises interns or student workers. Evening, weekend, and holiday work may be required based on the sports schedule.

Serves as the primary academic advisor and administrative lead for undergraduate students in the Philosophy, Politics, and Economics program. Responsibilities include advising, student progress tracking, graduation clearance, curriculum and budget planning, faculty support, campus partnership development, program communications, events, reporting, and special projects.

Manage and coordinate faculty appointments, reappointments, promotions, and searches for multiple medical divisions. Assemble dossiers, vet extramural consultants, solicit references, maintain records, support onboarding and training of coordinators, liaise with School of Medicine Office of Academic Affairs, and produce required academic documentation.

Provide administrative support to the College House Director: manage financial transactions and student payroll, coordinate RA selection/onboarding, maintain house communications and website, support event logistics and office operations, supervise student staff, and collaborate with facilities and residential services. Occasional lifting and some evening/weekend hours required.

Manage ULSE financial and administrative operations including budgeting, forecasting, payroll, purchasing, vendor relations, P&L and financial reporting. Supervise Financial and Administrative Coordinators, support HR processes in Workday, improve business processes, and provide stakeholder communication and departmental reporting to senior leadership.

Lead strategy and execution for Morris Arboretum's annual giving, Collectors Circle, and membership programs. Cultivate, solicit, and steward donors, oversee membership operations and data systems, supervise staff, coordinate fundraising communications and events, and collaborate across Development, Marketing, and Visitor Experience to grow unrestricted philanthropic support.

Advise and support managers on HR actions and international appointments across multiple Department of Medicine divisions. Oversee visa application and renewal processes, develop position-specific onboarding and training programs, deliver training as an SME, and coordinate with HR, business offices, and faculty. Reports to Staffing and Recruiting Manager with a dotted line to PSOM Office of Research Support Services.

Manage a portfolio of major gift donors and prospects for athletics, focusing on gifts of $25,000+ (emphasis on $100,000+). Cultivate, solicit, steward donors; design events and stewardship strategies; coordinate with coaches, volunteers, and central development staff; oversee annual fund activities for assigned sports; provide indirect supervision to annual giving staff and engage volunteer boards to advance fundraising goals.