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Provide administrative support for the Career Catalyst employer-of-record program: monitor ticketing, perform password resets, track and audit employment and worksite documentation, enter and validate data in Salesforce and Workday, generate reports, manage complex scheduling and meetings, take detailed notes, track action items, and assist with client and employee training and payroll/hiring processes.

Lead grants administration for workforce development projects: liaise with funders, monitor grantee compliance and fiscal performance, review invoices, provide technical assistance and training, develop grant agreements with legal, manage program reporting, analyze data to improve program impact, and support business development and escalation resolution.

Manage day-to-day accounting project tasks including vendor data management, invoice processing in Workday, accounts payable reconciliation, month- and year-end close duties (1099s), audit support, and assisting with payfiles and bank reviews. Work involves large Excel datasets and adherence to GAAP.

The Specialist, Pre-Apprenticeship will coordinate with stakeholders, manage programs, track deliverables, and support data collection in workforce development initiatives.

Serve as the primary project manager and liaison for partner success initiatives, coordinating internal teams and external partners to deliver community impact programs. Manage project plans, timelines, communications, and escalation protocols supporting call center/helpdesk, grant administration, payment distribution, outreach, case management, and student training to ensure high-quality service delivery and cross-unit collaboration.

The Specialist will manage grants administration projects, oversee compliance, provide guidance to awardees, track KPIs, and support funding applications for workforce development on behalf of California colleges.

Manage day-to-day activities for technology programs, coordinate cross-functional teams, provide user support and training on platforms, document and track issues, drive change management and adoption, mentor Program Specialists, and ensure projects meet objectives, timelines, and quality standards.

Provide administrative and coordination support for Career Catalyst and Grants Administration teams. Track opportunities and records in Salesforce and Workday, schedule meetings and trainings, assist with business development handoffs, conduct outreach to grantees, review grants management records for compliance, and collect required documentation. Facilitate stakeholder communications and ensure timely project deliverables. Remote within California, up to 10% travel.

Manage sponsor relationships end-to-end for conferences and events: cultivate prospects, create sponsorship packages, oversee fulfillment at in-person/virtual events, track pipeline, collaborate cross-functionally, and improve sponsorship processes to drive revenue and long-term partnerships.

Part-time coordinator providing administrative and operational support to the Executive VP and teams for Enterprise & Procurement Services and Student Housing. Responsibilities include scheduling and event planning, Salesforce data entry, maintaining departmental records, supporting contract workflows, and stakeholder engagement to ensure efficient departmental operations.