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The Associate Manager oversees project finance and accounting from startup through closeout, including budgeting, invoicing, accounts payable and receivable, reconciliations, financial forecasting, donor reporting, treasury transfers, audits, and compliance with GAAP and USG regulations. The role analyzes project costs and variances, supports strategic financial planning, develops procedures, trains staff, and communicates financial information to project leaders and management. This is a remote role without direct reports.

Support PALU by building reproducible code and ETL pipelines to transform program data, develop dashboards and automated reports, design and deploy ODK/XLSForms and DHIS2 forms, monitor data quality, provide field technical assistance and training, and integrate MEL insights into program decision-making and proposals.

Provide day-to-day administrative and project coordination for a multi-year EMR modernization initiative across Maine. Duties include scheduling, meeting coordination, agenda preparation, maintaining project schedules, tracking action items, supporting communications and reporting, organizing documentation, coordinating training events, managing calendars, and assisting with project logistics and stakeholder support. Role is remote within the U.S. with regular travel to and within Maine.

Lead financial administration of a $30M federal EMR modernization grant portfolio across 70+ healthcare organizations. Oversee budgeting, reimbursement review, federal reporting, audit coordination, internal controls, cash flow monitoring, forecasting, and compliance with federal grant rules (2 CFR 200). Supervise project accounting and partner with program leadership to ensure proper stewardship of funds.

Lead end-to-end management of a portfolio of prime grants and contracts, ensuring award start-up, compliance with federal regulations, performance monitoring, reporting, amendments, and closeout. Oversee subaward administration and supervise Associate Manager. Drive process improvements, system implementations, risk assessments, and collaboration with program, finance, legal, and compliance teams.

Manage the lifecycle of federal subaward agreements for EMR modernization: draft and execute contracts, monitor deliverables and milestones, approve amendments and renewals, ensure regulatory compliance, resolve contract issues, maintain documentation, and coordinate closeout. Role includes travel within Maine.

Provide administrative and technical support for EMR modernization contracts and grant agreements, administering ~$30M across 70+ rural healthcare organizations. Responsibilities include preparing and processing contract documents and amendments, maintaining a contract database, tracking deliverables and deadlines, coordinating signatures, supporting procurement, organizing documentation, preparing reports, and assisting closeout. Remote U.S.-based role with regular travel within Maine.

Manage day-to-day accounting for a $30M federally funded EMR modernization program: process invoices, review reimbursements, reconcile accounts, prepare journal entries, track expenditures, support reporting, maintain records, assist audits, verify documentation, and monitor budgets.

Perform corporate accounting tasks including accounts payable processing (in-office for AP), journal entry posting, bank deposits, accounts receivable posting, account reconciliations, audit support, and backup support for other finance staff. Work in a hybrid team environment and manage multiple priorities with strong attention to detail and communication.

Lead and scale financial operations for a growing nonprofit: oversee budgeting, forecasting, treasury, grant management, compliance, audits, and financial reporting. Serve on executive team, liaise with Board Finance Committee, manage a seven-person finance team, and support program financial performance and risk mitigation.