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Provide administrative and secretarial support to Security Services including billing/account administration, scheduling, correspondence, meeting coordination, records and inventory management, and maintaining computerized information systems. Liaise with internal and external stakeholders, resolve billing discrepancies, prepare reports and minutes, and assist with events and travel arrangements. Maintain and support use of Banner, Minerva, Jaeger, MMP and related software.

Provide administrative support to the Institute Director and unit: coordinate events and awards, maintain website and social media, manage meetings and documentation, assist with expenses, purchasing, inventory, and office systems (Banner/Minerva). Serve as resource for policies and ensure smooth daily operations.

Provide day-to-day administrative support to the CDSI Director and staff: schedule management, event and meeting coordination, minute-taking, finance support (budgets, account reconciliation, MMP purchases), communications, website and materials support, and liaison with internal/external stakeholders. Maintain unit resources, inventories, and administrative systems.

Provide administrative support for academic personnel processes including recruitment, appointments, reappointments, sabbaticals, and retirements. Advise faculty and managers on academic policies, maintain databases, review dossiers for completeness, administer university recruitment committees, and produce reports for senior administration.

Researches, writes and disseminates clear, engaging communications (stories, news releases, media alerts, pitches) for diverse audiences; cultivates media coverage; translates academic work for non-specialists; conducts interviews; maintains media lists; responds to media enquiries; provides media training; supports communications strategies and emergency communications; tracks impact and KPIs; collaborates with faculty and colleagues.

Provide administrative and operational support to the Secretariat: office management, process development, event and travel coordination, records and inventory management, minute-taking, calendar management, purchasing, expense processing, and supervision of support staff while liaising with internal and external partners.

Support the CEO Insights/Strategy and Organization course by preparing coursework and materials, holding office hours and tutorials, supervising grading, and assisting with assignments and solution materials. Must be a McGill graduate student with appropriate course background and strong English communication.

Support Schulich School of Music communications by creating and posting content, monitoring social media, maintaining event listings and website accuracy, drafting articles, collecting data, and assisting with communications planning under supervisor direction.

Provide front-desk customer service for Athletics & Recreation: greet visitors, answer in-person/phone/email inquiries, share program information, process memberships, locker sales, rentals and camp registrations. May work evenings/weekends.

Provide clerical support for the Department of Chemical Engineering by converting faculty lab websites to McGill standards and performing office duties such as document formatting, mail merges, spreadsheet updates, filing/archiving, answering inquiries, and maintaining an organized workspace.