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The Executive Assistant provides comprehensive administrative support to executive leadership, handles scheduling, travel arrangements, correspondence, and maintains confidentiality.

Manages daily office operations for emergency, hospital medicine, and intensivist departments. Provides administrative support to physicians, APPs, and medical leadership; coordinates onboarding, scheduling, payroll, reimbursements, provider credentials, locum vendors, meetings, records, reports, invoices, and compliance activities. Maintains EMR metrics, patient census and transfer reports, dashboards, and chart deficiency tracking. Serves as the department liaison with hospital teams and travels occasionally between clinical sites.

Performs accounting and financial analysis for WVU Medicine, including general ledger maintenance, reconciliations, billing, accounts receivable, budgeting, variance analysis, financial reporting, internal controls, and audit support. Oversees accounting staff, delegates assignments, trains personnel, and coordinates month-end processes. The role also develops financial analyses, supports productivity reviews, and helps ensure accurate and timely departmental financial operations.

Develops and executes strategic marketing plans for assigned healthcare clinical programs. Responsibilities include managing campaigns across print, digital, social, broadcast, and out-of-home channels; creating and repurposing content; supporting SEO, SEM, marketing automation, analytics, events, media buys, and physician outreach; coordinating vendors and stakeholders; and tracking campaign performance.

Provide administrative and legal assistant support to the WVUHS Legal Services Supervisor and counsel, including front-desk reception, phone and email triage, document preparation and execution, contract file management, contract database administration, sanction/vendor checks, filing, and assisting with presentations and internal stakeholder communications.

Coordinate and maintain departmental financial operations including general ledger maintenance, budgets, reconciliations, payments, payroll and grant accounting. Prepare reports, invoices, travel reimbursements, contracts, and ad hoc dashboards. Serve as liaison for onboarding, credentialing, and compliance with university, state, and funding policies.

Designs, implements, and optimizes Workday architecture and enterprise solutions. Provides strategic consultation, specifies complex system designs, oversees integration and change management, mentors teams, leads impact analysis, and supports implementations including travel and on-call responsibilities.

Lead design and implementation of process and system improvements, perform data analysis and queries, produce BI reports, gather requirements, coordinate projects, and provide analytical insights to support healthcare business decisions. Work with databases, reporting tools, EPIC, Tableau and SAP, and communicate across organizational levels.

Manage full-cycle, high-volume recruitment: source, screen, interview, and onboard candidates; develop and execute recruitment plans; coordinate background checks and hiring logistics; maintain HR relationships and reporting to support staffing needs.

Provide administrative and legal support to the WVUHS Legal Services department, handling communication, documentation, and office management tasks.