MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High school diploma or equivalent.
EXPERIENCE:
1. Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Assists in coordinating activities involved in the preparation of department correspondence to facilitate on-going communications and efficient departmental operations in an accurate, neat, and timely manner as assigned.
2. Reconciles monthly budget with monthly analysis report and responsibility statements; updates cost center budget tallies; sends invoices to AP for payment; completion of purchase orders and requisitions; securing quotes for capital budget; completion of expense forms and sending to AP; and completing credit card statements and sending to Accounting.
3. Updates Policies & Procedures annually, along with all departmental information for each area..
4. Provides support to employee with forms and information updates.
5. Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner.
6. Prepares, maintains and processes proper levels of office supply inventory.
7. Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc. Notifies all parties of the time and place and prepares agendas and minutes as needed. Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals.
8. Functions as Payroll representative for the department. Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing.
9. Schedules travel arrangements.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Ability to lift, push or pull 10-15 pound.
2. Ability to sit for long periods of time.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
SKILLS AND ABILITIES:
1. Ability to type at least 35 wpm.
1. Understanding of Microsoft Office Products, Excel, and other systems are need.
Additional Job Description:
This candidate will need a high attention to detail to review compliance documentation, invoicing and timekeeping records.
Scheduled Weekly Hours:
40Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)Company:
SYSTEM West Virginia University Health SystemCost Center:
574 SYSTEM Strategic Staffing SolutionsSkills Required
- High school diploma or equivalent
- Two years of additional training or related experience, or one year of secretarial training as a substitute
- Ability to type at least 35 words per minute
- Understanding of Microsoft Office products, Excel, and other systems
- High attention to detail when reviewing compliance documentation, invoices, and timekeeping records
- Ability to lift, push, or pull 10–15 pounds
- Ability to sit for long periods
What We Do
The WVU Health System, which operates under the brand name WVU Medicine, is comprised of 22 member, managed, and affiliated hospitals in West Virginia, Maryland, Ohio, and Pennsylvania. It is West Virginia’s largest healthcare system and largest private employer with more than 2,500 licensed beds, 4,900 providers, approximately 30,000 employees, and more than $5 billion in total operating revenues. It includes: • J.W. Ruby Memorial Hospital in Morgantown (flagship), including WVU Medicine Children’s in Morgantown and Fairmont Medical Center in Fairmont; • United Hospital Center in Bridgeport; • Camden Clark Medical Center in Parkersburg; • Berkeley Medical Center in Martinsburg; • Barnesville Hospital in Barnesville, Ohio; • Braxton County Memorial Hospital in Gassaway; • Garrett Regional Medical Center in Oakland, Maryland; • Harrison Community Hospital in Cadiz, Ohio; • Jackson General Hospital in Ripley; • Jefferson Medical Center in Ranson; • Potomac Valley Hospital in Keyser; • Princeton Community Hospital in Princeton, including The Behavioral Health Pavilion in Bluefield; • Reynolds Memorial Hospital in Glen Dale; • Saint Francis Hospital in Charleston; • St. Joseph’s Hospital in Buckhannon; • Summersville Regional Medical Center in Summersville; • Thomas Memorial Hospital in South Charleston; • Uniontown Hospital in Uniontown, Pennsylvania; • Wetzel County Hospital in New Martinsville; • Wheeling Hospital in Wheeling; • And five institutes – the WVU Cancer Institute, the WVU Critical Care and Trauma Institute, the WVU Eye Institute, the WVU Heart and Vascular Institute, and the WVU Rockefeller Neuroscience Institute. The WVU Health System also provides management services to Grant Memorial Hospital in Petersburg. For more information, visit WVUMedicine.org
