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Coordinates project administration, contracts, subconsultant agreements, invoicing, project files, schedules, reports, document distribution, and construction administration tracking. Supports project managers, accounting, technical staff, clients, consultants, and contractors while maintaining project records and deadlines. Requires strong organization, communication, attention to detail, Excel, Word, Microsoft Project, and general accounting knowledge. Experience in architectural, engineering, or construction environments is preferred.

Coordinates business and project operations for a civil engineering office, supporting budgeting, forecasting, invoicing, reporting, administration, facilities, vendors, marketing, proposals, recruiting, project documentation, meetings, and office growth initiatives. The role serves as an operational hub for leadership and collaborates across accounting, HR, marketing, project management, and engineering teams. It is an in-person position with potential progression into managing a local business operations team.

Supports multiple project managers through contract administration, project controls, budgeting, invoicing, scheduling, workload forecasting, and client or subconsultant coordination. Prepares fee estimates, scopes of work, agreements, invoices, progress reports, and financial tracking spreadsheets. The role also provides broader planning-team operational support while ensuring projects remain within scope, schedule, and budget.

The Office Administrator supports project coordination and daily office operations. Responsibilities include serving as the visitor point of contact, coordinating meetings and events, maintaining facilities and supplies, managing vendor support, providing status updates, documenting meetings and action items, supporting professional engineer licensure management, and performing occasional Matterport site visits. The role requires strong organization, communication, multitasking, proofreading, problem-solving, and administrative service skills.

Design and manage mechanical engineering projects involving moveable structures, industrial waterfront infrastructure, machinery, piping, hydraulic systems, and bulk material handling. Perform machine design, stress and fatigue analysis, FEA, kinematic and dynamic analysis, and develop SolidWorks drawings. Collaborate with multidisciplinary teams and clients, support project delivery, and conduct occasional field observations at project locations.

Design and support mechanical engineering projects involving movable bridges, industrial waterfront infrastructure, machinery, hydraulic systems, piping, pumps, and bulk material handling. Perform mechanical analysis, stress and force analysis, machinery component design, weldment design, and CAD modeling. Collaborate with project teams and clients through project development, conduct occasional field observations, and contribute to project engineering and management.

Manage project cost accounting, budgets, subconsultant contracts, client billings, collections, financial reporting, and accounting workflows. Partner with Project Managers, Principals, and corporate accounting to provide financial analysis and support decision-making. Maintain projects and expenses in BST11, coordinate billing activities, improve processes, and mentor project cost accountants across multiple offices.

Provides front-desk and administrative support, coordinates meetings, trainings, travel, lunches, celebrations, and office events, and maintains office facilities, supplies, kitchen services, shared spaces, and workplace readiness. The role communicates updates, facilitates meetings, documents action items, coordinates vendors, supports office operations, and manages recurring administrative priorities in a collaborative engineering-office environment.

Coordinates proposal and pursuit efforts, including preparing SOQs and qualification packages, managing deadlines, gathering content, drafting and editing narratives, formatting documents, and producing client-ready deliverables. Maintains resumes and project sheets, communicates with clients and leadership, and ensures accuracy and consistency across marketing materials. The role requires strong organization, writing, communication, Adobe InDesign, Microsoft Office, and deadline-management skills.

Manage project accounting and financial administration, including project setup, client billing, sub-consultant payables, cost reporting, accounts receivable, and invoice approvals. Interpret contracts and billing requirements, maintain accurate project records, and provide financial insights to project managers and leadership. The role requires coordination across teams, strong organization, and occasional travel to project sites or client meetings.