Top Tech Jobs & Startup Jobs

Leads daily billing operations, ensuring accurate invoicing, billing compliance, reconciliations, audit readiness, and month-end revenue and accounts receivable support. Oversees billing workflows, monitors performance metrics, resolves discrepancies with cross-functional teams, supports collections, maintains ERP records and SOX documentation, and drives process improvements. The role also mentors billing staff, coordinates training, and maintains billing procedures and knowledge resources.

Processes and validates vendor invoices, including coding, tax compliance, approvals, credits, retention, freight, and lien waivers. Reconciles accounts and analyzes financial data in Excel, coordinates Accounts Payable deliverables, manages shared-mailbox communications, and supports project teams with AP processes. The role collaborates across operations, engineering, procurement, accounting, and project teams to ensure accurate and timely payments across multiple projects.

Processes and reviews weekly invoices, codes and enters billing information, organizes completed work orders, and distributes invoices accurately. Coordinates with supervisors and field staff to complete paperwork, spreadsheets, filing, and related office duties. Provides courteous customer service, resolves issues, maintains confidentiality, keeps records organized, and consistently meets deadlines.

Provide in-office administrative support to the Design group: answer customer calls, process and scan documentation, maintain Excel tracking sheets, protect confidential information, and perform other assigned clerical duties.

Manage complex energy infrastructure projects from planning through closeout. Responsibilities include developing schedules and budgets, leading cross-functional teams, managing risks and contracts, monitoring progress and costs, ensuring safety and quality compliance, communicating with stakeholders, maintaining documentation, and conducting post-project reviews.

Supports procurement activities for project teams by managing records, vendor setup, strategic sourcing, negotiations, bid analysis, purchase orders, subcontract administration, and compliance. Helps maintain project schedules, control costs, and meet quality standards in a fast-paced industrial construction environment.

Provides front-desk and administrative support for renewable energy offices. Responsibilities include greeting visitors, maintaining visitor logs and badges, managing meeting rooms and calendars, handling mail and shipments, tracking new-hire equipment, ordering supplies and catering, and maintaining reception and kitchen areas.

Provide administrative and operational support for subcontract management: prepare and maintain subcontract documents, track compliance and invoices, coordinate with stakeholders, respond to subcontractor inquiries, prepare reports, identify discrepancies, and support negotiation and closeout processes.

Leads recruiting and onboarding teams supporting project staffing needs. Manages team performance, workload allocation, recruiting workflows, onboarding handoffs, compliance monitoring, reporting, stakeholder communication, sourcing strategy, and process improvement. Oversees recruiters and onboarding coordinators, resolves staffing and compliance issues, ensures Workday and tracking-tool adherence, and supports hiring managers, project leaders, and HR partners. Direct recruiting is limited to critical or escalated hiring needs.

Supervises timekeepers and oversees accurate, timely weekly time submission for construction and energy projects. Responsibilities include workload assignment, training, attendance and badge review, time reconciliation, overtime and earning-code verification, labor-cost coding, payroll discrepancy investigation, adjustment tracking, audit documentation, and coordination with HR, Payroll, Recruitment, field supervision, and project teams. The role also supports project startup, transfers, closeout, access issues, corrective actions, and confidential records management.