Top Tech Jobs & Startup Jobs

Manages firmwide lateral non-partner attorney recruiting, including hiring needs, search firm relationships, candidate sourcing, interviews, offer negotiation, due diligence, onboarding coordination, budgets, reporting, and market analysis. Partners with attorneys, firm leadership, HR, immigration counsel, and integration teams while supervising lateral recruiting staff and maintaining confidential compensation and personnel information.

Provides comprehensive administrative support to attorneys, including processing client and matter requests, bills, time and expense reports, document preparation, proofreading, filing, scheduling, correspondence, client reception, and closing binders. Maintains physical and electronic records, handles mail, supports multiple attorneys, and provides overflow assistance. Requires strong legal terminology knowledge, advanced office software skills, organization, communication, and independent judgment.

Supports intellectual property attorneys and patent agents with U.S. and foreign patent prosecution filings, docket management, deadline tracking, client correspondence, electronic submissions, file maintenance, billing, expense reporting, and attorney calendar coordination. The role requires strong knowledge of patent prosecution procedures, IP terminology, legal filing systems, office technology, and client service. It also delegates clerical tasks, coordinates file transfers, and ensures accurate, timely completion of work.

Analyzes and resolves conflicts of interest involving new business, attorneys, staff, and merger candidates. Drafts conflict waivers and ethical walls, advises attorneys on professional responsibility obligations, conducts client background research, and prepares legal research memoranda regarding ethics and risk management. Requires occasional after-hours, weekend, and holiday conflicts checks.

Manage domestic and international trademark and copyright docketing operations, ensuring accurate deadlines, data quality, reporting, and procedural compliance. Supervise, train, mentor, and evaluate docketing staff; maintain manuals and standards; coordinate with attorneys, paralegals, and practice management; manage transferred-file intake; and support database improvements, quality control, and client service.

Manage high-volume U.S. and foreign patent and trademark prosecution deadlines in an IP docketing database. Review correspondence, create and update records, verify deadline accuracy, monitor PTO case statuses, distribute deadline information, prepare reports, and support attorneys and paralegals with prosecution deadline verification. The role also handles docket slips, special projects, and database accuracy in a team-oriented office environment.

Provides independent legal administrative support to attorneys, including document preparation, proofreading, billing, time and expense reporting, file maintenance, scheduling, correspondence, client intake, closing binders, and mail handling. Supports multiple attorneys, visiting attorneys, and summer associates while coordinating office services and maintaining accurate legal records. Requires law firm experience, advanced office software skills, knowledge of legal terminology, strong organization, communication, discretion, and attention to detail.

Manages attorney billing by preparing and approving proformas, issuing invoices, handling e-billing submissions and disputes, configuring client and matter billing information, and maintaining compliance with firm and client requirements. The role analyzes billing data, creates schedules and reports, coordinates with attorneys, staff, and clients, and maintains confidential records while meeting strict deadlines.

Supports firm-wide attorney training and development programs, including scheduling, logistics, CLE coordination, performance reviews, goal setting, promotion evaluations, mentoring, work allocation surveys, and attorney development reporting. Maintains confidential talent data and CLE records, coordinates review meetings, prepares communications and materials, manages development software, and assists with special projects. The role requires strong organization, communication, project management, Microsoft Office, and attention to detail skills.

Coordinates firm-wide attorney training, orientation, mentorship, career development, leadership programs, CLE resources, and evaluation processes. Manages program logistics, speaker communications, materials, technology, travel, and administrative coordination. Supports talent management initiatives, including the biannual non-partner review process, and collaborates with attorneys, committees, and administrative departments.