Top Tech Jobs & Startup Jobs

Researches and obtains permit information, submits permit applications, reviews and codes weekly invoices, organizes work orders, distributes invoice documentation, and enters completed work into company systems. Coordinates with supervisors and field staff to complete paperwork and administrative duties, including spreadsheets, filing, copying, and faxing. Maintains an organized office and ensures accurate, timely completion of tasks while providing courteous customer service.

Coordinate site material management and inventory for renewable energy construction projects. Manage transportation, vendor communication, receiving, documentation, and daily inventory reporting. Liaise between site teams and procurement, support compliance and quality, and maintain material trackers to keep construction schedules on target.

Lead project controls for a portfolio of construction and engineering projects: cost and schedule control, EVM forecasting, risk management, budgeting, reporting, change management, contractor cost/schedule reviews, and liaison with finance through project closeout.

Enter, code, and review weekly invoices accurately and on time; organize work orders and customer-specific billing processes; maintain filing and confidentiality; provide customer-facing support and administrative assistance; assist with onboarding and special projects as needed.

Manage and process weekly payroll, ensure accuracy and compliance with federal/state/local regulations, handle multistate payroll, generate payroll reports, resolve discrepancies, maintain confidential records, and coordinate with HR and finance.

Coordinate field-to-office data flow for telecom construction projects: maintain milestone forecasts, manage permits and POs, collect and process daily production reports, create redlines and closeout deliverables, produce production metrics and reports, attend meetings, and flag project risks for mitigation.

Prepare and maintain Primavera P6 project schedules for mid-to-large industrial construction projects. Integrate subcontractor schedules, resource-load and analyze data, develop baseline and recovery schedules, support weekly/monthly updates and progress reports, and advise project managers on critical path and schedule impacts.

Support apprenticeship and compliance on solar construction sites: monitor program metrics, ensure IRA and DOL compliance, audit and validate certified payroll hours, gather documentation, produce reports, liaise between field and compliance teams, assist training logistics, and resolve non-conformities.

Process and verify employee timecards, input data into the timekeeping system, resolve discrepancies with staff, generate reports, support payroll processing, maintain confidential records, and escalate complex issues.

Manage project cost controls and reporting: allocate budgets, monitor and update cost and schedule data, analyze cost/productivity, prepare forecasts and monthly report packages, and support project setup and progress meetings.