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Leads recruitment and speaker contracting for medical education events, coordinating timelines, deliverables, cross-functional teams, client updates, status reporting, and issue resolution. The role manages multiple events, maintains event data and analytics, supports key accounts, and identifies process improvements. Strong organization, communication, multitasking, and proficiency with Microsoft Office are required. A bachelor's degree is required, with 1–3 years of experience preferred.

Coordinates multiple live, virtual, and hybrid oncology education programs from planning through post-event reconciliation. Responsibilities include managing timelines, budgets, faculty logistics, attendee recruitment, vendors, venues, registration, audiovisual needs, compliance, invoices, and on-site execution. The role collaborates with internal teams and external stakeholders, resolves event issues, maintains program records, and travels up to 50% of the time, including frequent weekends.

Supports accounts receivable and billing by generating invoices, reconciling customer accounts, resolving payment discrepancies, opening and closing client jobs, preparing estimates, and assisting with month-end and year-end close. The role also provides financial reporting, responds to inquiries, and coordinates billing activities with internal teams. Success requires organization, accuracy, communication, accounting knowledge, Excel proficiency, discretion, and the ability to manage multiple deadlines.

Supports sponsorship sales through marketing collateral, email campaigns, website updates, social media content, project coordination, reporting, and administrative support. The role manages campaign timelines, maintains content calendars, coordinates tasks in Basecamp, and ensures consistent messaging across sales and marketing communications. It requires strong organization, written communication, creativity, digital platform familiarity, and the ability to manage multiple deadlines remotely while traveling occasionally for business meetings.

Designs digital and print assets including brochures, social graphics, advertisements, websites, presentations, signage, logos, event materials, and motion graphics. Supports marketing campaigns and events, maintains brand templates and creative assets, coordinates with print vendors, performs light photo editing, and ensures brand consistency. Collaborates with marketing, sales, events, scientific affairs, strategic partnerships, and leadership teams.

Supports the HR team with onboarding, training, recruiting, performance and peer reviews, HRIS activities, process development, committee initiatives, and special projects. The internship is designed for college students seeking practical human resources experience and requires strong communication, organization, attention to detail, multitasking, and teamwork skills.