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Manage the full-cycle, high-volume accounts payable process, including invoice and payment processing, ledger reconciliation, discrepancy resolution, vendor communication, reporting, policy compliance, internal controls, tax regulations, and month-end accrual support. The role also recommends workflow improvements and may mentor junior staff while maintaining accuracy and confidentiality.

Process high-volume vendor invoices and payments, maintain and reconcile accounts payable ledgers, audit vendor statements, research aged invoices, resolve billing discrepancies, and assist with warehouse-order billing and month-end accruals. The role collaborates with supply chain, customer service, and warehouse teams to address inventory and billing issues while ensuring accounting policy compliance and confidentiality.

Coordinates raw material and finished-goods shipments for juice manufacturing operations. Schedules internal and external storage movements, pomace disposal, and trucking needs; assigns internal drivers and arranges third-party carriers. Collaborates with production, warehouse, quality, and storage teams to maintain shipment schedules, meet customer and production demands, communicate shipment contents, and maintain trip documentation while supporting food safety practices.

Serves as the corporate office’s primary receptionist and contact for visitors, callers, vendors, and personnel. Manages mail, packages, courier deliveries, office supplies, inventory, invoices, bills of lading, and supporting documentation. Coordinates with building maintenance, janitorial services, and other vendors while providing administrative, facilities, mailroom, office services, and customer support across multiple departments.