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Coordinates Vancouver office operations, reception, vendors, facilities, health and safety, events, employee engagement, executive support, board materials, and People & Culture administration. Manages benefits support, reporting, audits, travel, expenses, calendars, CSR activities, and process improvements while fostering an inclusive, service-oriented workplace.

Supports the Manila HR function across recruitment, onboarding, benefits, payroll, employee relations, learning and development, employee records, statutory compliance, data privacy, and retirement administration. Maintains Oracle HCM records, coordinates benefits and payroll providers, advises employees and management on policies and regulations, manages training and knowledge-sharing activities, and assists with legal document administration and global payroll support.

Coordinates maritime vetting inspections, audits, SIRE and PSC reporting, vessel compliance records, invoices, and audit follow-up. Prepares recurring management reports, meeting agendas, data analyses, presentations, and quarterly alerts. Requires strong administration, communication, time management, attention to detail, Microsoft Office proficiency, and the ability to manage multiple urgent tasks with minimal supervision.

Coordinates management system compliance with ISM, ISO, and regulatory requirements. Administers SMS software, manages document revisions and distribution, supports Management of Change processes, maintains workflows and user access, provides software training and first-line support, updates risk assessment databases, and assists with quarterly management reviews. The role also requires document publishing, technical writing, stakeholder support, data entry, and coordination with IT and system vendors.