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Coordinates mitigation and contents restoration projects from scheduling through completion. Maintains project files, tracks progress and changes, prepares estimates and paperwork, updates schedules, and communicates with property owners, tenants, insurance adjusters, subcontractors, and project managers. Handles complaints, ensures compliance, supports project managers, and provides reception relief as needed. The role requires strong organization, communication, deadline management, and proficiency with Microsoft Office; restoration or construction experience and Xactimate knowledge are preferred.

Coordinates mitigation and contents projects from scheduling through completion. Maintains project files, tracks progress and changes, prepares paperwork and schedules, communicates with property owners, insurance adjusters, subcontractors, vendors, and project managers, addresses concerns, supports estimates and budgets, and ensures compliance. The role requires managing multiple fast-changing projects, maintaining accurate records, handling customer communications professionally, and providing administrative support to the emergency services department.

Manage office administration, accounts payable, job costing, banking, payroll, compliance, licensing, insurance, and month-end activities. Review financial data, coordinate records with the Controller, process vendor payments, support recruiting and onboarding, track workplace incidents, and assist with reception and daily office operations. The role also involves collaborating with customers, insurers, vendors, subcontractors, and internal teams while maintaining accurate accounting and positive working relationships.

Manage accounts receivable activities, including billing, collections, incoming payments, lien waivers, payment discrepancy resolution, and financial record maintenance. Conduct collection calls, monitor past-due accounts, prepare reports, and communicate payment issues to management. The role requires construction accounts receivable or billing experience, strong organization and communication skills, analytical problem-solving ability, and proficiency with Microsoft Excel and Outlook.

Manages accounts receivable activities, including billing, collections, lien waivers, payment discrepancy resolution, payment-status calls, financial reporting, and past-due account escalation. Maintains schedules of values and accurate account records while resolving customer issues and following company policies. Requires strong communication, analytical, organizational, prioritization, and problem-solving skills, plus proficiency in Microsoft Excel and Outlook.

Serves as the first point of contact for customers and visitors, manages phone calls, performs accurate data entry, maintains physical and digital filing systems, supports accounts payable and general administration, responds to inquiries, and helps coordinate office communication.

Manage accounts payable, payroll, job costing and overhead review; control banking and coordinate accounting with the Controller; compile KPI data; manage licenses, insurance, workers' comp and compliance; assist recruiting, onboarding, reception and daily office operations; support month-end close and other accounting processes as directed.

Welcomes visitors, manages phone calls, performs accurate data entry, maintains physical and digital files, supports accounts payable and general administration, responds to customer inquiries, and facilitates office communication. The role requires strong organization, time management, computer literacy, attention to detail, reliability, and customer service skills.