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Coordinates academic services for undergraduate and graduate engineering programs, including student advising, academic integrity, scheduling, admissions, recruitment, events, communications, data management, wellness referrals, and administrative support. Serves as a liaison among students, faculty, department leadership, and university services while managing sensitive information, supporting special projects, and contributing to student-centered service improvements.

Provides frontline support to undergraduate students, interpreting academic policies and resolving enrollment, transfer, and course-related issues. Coordinates timetabling, admissions, examinations, teaching assistants, evaluations, events, and student records. Prepares reports, supports instructors and committees, manages office workflows, coordinates travel and purchasing, and maintains communications and supplies. The role also leads projects, provides crisis referrals, trains staff, and liaises with faculty and university departments.

Provides executive-level administrative support to the Department Chair, including calendar management, correspondence, meeting preparation, confidential records, faculty appointment and promotion processes, committee coordination, events, financial reimbursements, and departmental operations. The role supervises a Department Assistant, maintains faculty and committee records, supports policy compliance, coordinates recruitment and immigration processes, and assists with reports, statistical analysis, purchasing, and process improvements.

Manages financial administration for research grants and contracts, including budget setup, expense claims, reconciliations, reporting, forecasting, and compliance. Advises faculty, researchers, staff, and students on funding policies and financial systems. Tracks project deadlines, payment processes, reporting requirements, agreements, and research account activity. Supports departmental payroll, visitor arrangements, budget preparation, and issue resolution while coordinating with research and administrative offices.

Provides key control, tool crib, inventory, shipping, receiving, purchasing, and administrative support for university facilities operations. Issues and tracks keys, tools, equipment, and supplies; maintains databases and records; processes lock requests and material orders; coordinates vendors, contractors, vehicles, repairs, and maintenance communications; verifies authorizations, inventory accuracy, equipment safety, and related documentation while delivering customer service.

Develops and implements graduate recruitment marketing strategies for Science programs, including digital channel planning, web and print content, testimonials, social media, surveys, and promotional materials. Conducts research and analyzes recruitment data to refine tactics, manages the recruitment budget, maintains program information, supports communications initiatives, and collaborates with faculty, staff, students, alumni, and university recruitment partners.

Provides communications and administrative support for a university research centre. Develops social media, newsletter, website, report, presentation, and media content; promotes research, webinars, and events; analyzes digital engagement; and supports meetings, scheduling, minutes, calendars, and event coordination. Translates complex technical findings into accessible communications while maintaining the centre’s public profile, brand, and operational efficiency.

Coordinates industry engagement events and outreach activities to generate employer leads and strengthen relationships. Responsibilities include event research, planning, logistics, staff scheduling and training, employer and alumni engagement, CRM lead tracking, budget management, procurement, inventory control, vendor coordination, promotional materials, reporting, and continuous improvement. The role also collaborates across university departments, supervises a co-op student, and supports brand-aligned communications and strategic job development initiatives.

Coordinates delivery of the WE Accelerate work-integrated learning program, including scheduling, events, stream administration, student support, staff supervision, partner communication, and continuous improvement. The role develops and updates instructional materials, applies online learning and instructional design practices, manages LMS setup, addresses student accommodations and exceptions, and supports hiring, onboarding, mentoring, and evaluation of student and casual staff.

Designs, coordinates, facilitates, and evaluates university-wide employee and leadership learning programs. The role develops accessible learning resources, manages program logistics and calendars, supports customized workshops, evaluates participant outcomes, coordinates facilitators and vendors, and leads learning and development projects. It builds partnerships across the university, advises stakeholders, contributes to HR initiatives, and applies adult learning, instructional design, organizational development, and facilitation expertise.