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Provide administrative and program support to the TN Regional Administrator: manage calendars, meetings, mail, onboarding, grant tracking, budgets, contracts, compliance, facility checks, social media/outreach, reporting, and liaison work with HR, vendors, community partners, and regulatory bodies.

The Administrative Assistant provides clerical support, coordinates meetings, assists with reports, manages filing systems, and helps with payroll and supplies in a social service environment.

The Historian is responsible for clerical duties related to substance abuse treatment documentation, data collection, and administrative tasks, ensuring compliance with state regulations.

The HR Generalist supports HR functions including personnel records, HRIS management, employee relations, onboarding, and compliance with labor laws.

Serve as a strategic HR partner to leadership, managing full-cycle recruitment, employee relations, investigations, HRIS/HR data and compliance tracking, performance management, workforce planning, and HR operations to support organizational effectiveness and regulatory reporting.

Provide administrative and operational support for recruitment, onboarding, personnel records, pre-employment compliance, and leave administration. Manage centralized recruitment inbox, create and maintain electronic personnel files, track compliance items (I-9s, drug screens, licenses), prepare leave documentation, and generate reports to ensure accurate, secure, and policy-compliant employee records.

Manage accounting, budgeting, grant and contract financials for WestCare Foundation. Ensure grant compliance, prepare journal entries, manage AR/AP, review general ledger accuracy, maintain grant files, and support financial reporting and purchase order approvals. Coordinate with grant directors and use organization accounting software.

Responsible for reviewing and authorizing therapeutic service records, reconciling vendor invoices and petty cash, processing fiscal documents, resolving billing discrepancies, maintaining financial records and documentation, assisting clients with CalFresh processes, and supporting audit-ready recordkeeping.

Perform full-cycle accounts receivable, reconcile bank and balance sheet accounts, prepare journal entries, review general ledger and reports, maintain Excel spreadsheets, assist Controller, prepare deposits, respond to audits, monitor expenses, and maintain AR documents.

The Billing Specialist manages client financial files, processes billing for clients and insurance, prepares reports, and coordinates payment arrangements while ensuring compliance with policies.