Top Tech Jobs & Startup Jobs

Manages the firm’s physical and electronic records program, including personnel supervision, information lifecycle processes, retention, legal holds, file transfers, compliance, system administration, data quality, vendors, budgets, reporting, and process improvement. Partners with attorneys, technology, security, legal, finance, and other stakeholders to maintain secure, efficient, and compliant records operations across multiple offices.

Manage attorney billing across multiple practice areas and offices, including preparing proformas, executing complex bills, issuing invoices, configuring e-billing systems, resolving billing disputes, and ensuring compliance with firm and client requirements. Maintain billing procedures, client and matter setups, rates, discounts, reporting, schedules, and analyses. Communicate with attorneys, clients, paralegals, secretaries, and staff while meeting strict deadlines and maintaining confidentiality.

Manage full-cycle recruitment for professional staff, support talent development and performance management, assist in learning & development program delivery, track HR metrics, improve HR processes, and support HR projects and onboarding in a hybrid office environment.

Partner with senior leadership on HR strategy and programs including performance management, employee relations, succession planning, learning and development, and inclusion. Manage complex employee relations investigations, develop HR policies and process improvements, analyze HR metrics and produce reports, lead HR projects, and perform full-cycle recruiting and compliance tasks (including FLSA testing).

Provide administrative and paralegal support to attorneys including factual/legal research, deposition and trial preparation, document and exhibit preparation, organizing pleadings/trial notebooks, assisting with document productions (privilege/redaction logs), cite-checking, finalizing filings, and participating in meetings and training while meeting billable hour expectations.

Support trademark practice by assisting with U.S. and foreign trademark prosecution, e-filing with the USPTO, docket management, document preparation, client and foreign counsel correspondence, research using USPTO/WIPO resources, and assisting on infringement and assignment matters.

Ensure firmwide compliance with federal, state, and local employment laws. Monitor legislative changes, update policies and handbooks, manage I-9/E-Verify and HRIS recordkeeping, conduct audits, support agency responses, deliver compliance training, and partner with HR and business leaders to mitigate risk.

Provide full legal administrative support to attorneys including processing client/matter intake, billing, time and expense reports; draft, proofread and format documents; manage physical and electronic files; schedule meetings and maintain calendars; handle mail, couriers, and reception duties; support other attorneys and temporary staff as needed.

Support and maintain Workday reporting and HR data accuracy. Create ad-hoc reports, update organizational structures, perform Workday functional testing, submit regulatory reports, audit data quality, maintain user QRCs, triage ticket log, update HR/benefits documents, and support year-end HR activities while handling confidential data.

Coordinate and execute lateral partner recruiting activities including screening resumes, scheduling interviews, managing candidate communications and conflicts, tracking candidates in systems, assisting recruiting leadership with research and market analysis, and supporting day-of logistics and onboarding mentorship selection.