Top Senior Office Manager Jobs

Manages daily office operations, including reception, mail, supplies, equipment, access badges, mobile phones, events, and vendor coordination. Supports project managers with purchasing, insurance and bonding documentation, and administrative tasks. Provides backup accounting support and maintains professional interactions with employees, customers, and leadership. This is a full-time, on-site role requiring a valid Georgia driver’s license, reliable transportation, background screening, drug testing, and a clean driving record.

Manage daily office operations for Parametric across New York and Westport, overseeing vendors, facilities, budgets, space planning, workplace experience, and administrative staff. Drive process improvements, enforce office policies and emergency preparedness, coordinate with corporate partners, and maintain communications and the Business Administration SharePoint site to ensure smooth, efficient workplace operations.

Manage executive calendars, complex domestic and international travel, expense reports, meetings, and company events. Oversee office operations, supplies, vendors, facilities coordination, equipment inventory, laptop provisioning, account access, and onboarding/offboarding support. The role also handles confidential information, event budgets, visitor needs, and expanding operational responsibilities such as insurance renewals.

Manages regional office administration, correspondence, budgets, expenses, filing systems, meetings, events, supplies, equipment, staff relations, databases, and office policies. Provides high-level clerical support to leadership, prepares documents and presentations in English and Spanish, supervises administrative staff, interns, and volunteers, and coordinates onboarding paperwork, facilities, transportation, and office maintenance.

Manages regional office administration, correspondence, budgeting, expenses, supplies, facilities, meetings, events, databases, equipment, and personnel paperwork. Provides high-level clerical support to leadership, supervises administrative staff, interns, and volunteers, coordinates internal relations, maintains office policies and records, and supports special projects. Requires bilingual English/Spanish communication, strong Microsoft Office skills, discretion with confidential information, and effective organizational and presentation abilities.

Manages the division office and supervises clerical staff while overseeing accounting, payroll, billing, accounts receivable, collections, cash accounts, employee records, human resources, safety, and administrative operations. Prepares reports for leadership and department managers, coordinates office equipment and services, supports risk management procedures, and leads administrative projects. Requires reliable transportation, a valid driver’s license, attention to detail, and five to seven years of administrative experience supporting senior executives.

Provides executive and office administration, including scheduling, meeting coordination, travel planning, expense processing, reception coverage, office supplies, facilities vendors, invoices, onboarding support, and office events. Creates reports and presentations, assists with marketing materials, coordinates technology needs, and maintains confidential records. Requires strong organization, communication, prioritization, problem-solving, and multitasking skills.

Manage the New Rochelle office and supervise administrative staff while supporting a high-volume sales team. Responsibilities include customer service, inside sales, scheduling, proposals, billing, collections, payroll information, client communications, database administration, staff meetings, performance reviews, inventory purchasing, and coordination with arborists and leadership. The role also oversees administrative workflows, Plant Health Care support, invoicing, budgets, licensing renewals, and daily office operations.

Manage daily office, purchasing, inventory, logistics, finance, compliance, facilities, and administrative operations for a New York beverage distribution business. Responsibilities include purchase orders, inventory projections, invoices, pricing systems, freight coordination, staff supervision, payroll and expense approvals, excise tax submissions, vendor and EDI relationships, safety training, and office support. The role requires strong organizational, leadership, financial, and problem-solving skills, with significant experience in beverage or distribution operations.

Provides high-level administrative, operational, and strategic support to the Managing Director of a luxury hotel. Responsibilities include complex calendar and travel management, executive meetings and events, presentations, reports, correspondence, expense reporting, confidential records, KPI tracking, stakeholder communication, and special projects. The role coordinates across executives, hotel leaders, ownership groups, and business partners while ensuring polished, discreet, and efficient executive office operations.

Manages office administration, facilities, employee support, supplies, equipment contracts, travel, expense reporting, onboarding, payroll tracking, compliance training, and administrative reporting for a construction project site. Supervises office management and administrative staff, coordinates with HR and payroll, oversees certified payroll records, and ensures compliance with EEO, Davis-Bacon, union labor, and company procedures.

Manage day-to-day office operations for a $15M+ commercial HVAC contractor: own QuickBooks Online and AR/AP, prepare certified payroll (Form PW-3), manage COIs and insurance coordination, provide notarization, support payroll and onboarding, handle vendor and GC accounting coordination, and maintain office administration and filing systems.

Oversee daily corporate office operations across Legal, HR, Marketing, and administrative departments. Lead approximately 40 employees, enforce policies, support executives, manage special projects, improve processes, and maintain an organized, productive workplace.

Provides executive-level administrative support to corporate leaders, including the CEO; manages calendars, correspondence, meetings, board committee coordination, travel arrangements, records, and office workflows. Supervises executive and administrative assistants, coordinates corporate office coverage and front desk operations, monitors workload, and ensures policies and procedures are followed. Requires strong interpersonal, organizational, communication, and administrative skills.

Oversee daily corporate office operations, facilities coordination, workplace services, vendors, supplies, visitors, meetings, events, safety, security, access, office moves, and onboarding support. Coordinate with Finance, IT, HR, Legal, Marketing, and Events while supporting the COO with administrative projects and process improvements. Maintain a professional, organized, and welcoming workplace through accurate recordkeeping, issue resolution, purchasing coordination, and reliable service delivery.

Leads workplace experience and daily operations for a 300+ employee corporate studio. Oversees facilities, safety, security, supplies, vendors, sustainability initiatives, events, meetings, travel, and guest support. Manages and develops operations and administrative staff, establishes consistent processes, coordinates resources across teams and offices, supports leases and building relationships, and partners with firm leadership to improve workplace effectiveness.

Own the Menlo Park office experience, including vendors, facilities, budgets, supplies, security, safety, events, office moves, and space planning. Support executive operations through travel booking, expense reconciliation, and executive visits. Manage onboarding and offboarding logistics, badge access, seating, visitors, and multi-site office coordination. This is a full-time, five-day-per-week office-based role requiring occasional early starts and travel.

Oversee daily office operations, lead and mentor a small administrative team, maintain policies and workflows, coordinate onboarding and training, manage vendors, supplies, and facilities support, and assist leadership with projects and communications. The role promotes operational efficiency, professionalism, collaboration, and a positive workplace environment.

Manage daily Seattle office operations for a civil litigation firm, including supervising support staff, implementing policies, hiring and onboarding, training, facilities coordination, expense reconciliation, events, and HR matters. The role supports firm leadership, maintains an organized workplace, and improves office workflows while handling confidential information with discretion.

Leads day-to-day workplace operations and office services for a high-visibility executive office. Coordinates executive visits, leadership and Board-related meetings, vendors, facilities, hospitality, inventory, conference rooms, and technology readiness. Partners with HR, IT, Facilities, Security, Communications, property management, and service providers to maintain a polished, guest-ready environment. Establishes service standards, resolves operational issues, improves processes, and scales office support while providing discreet administrative and logistical support to executive leadership.

Own daily operations for Ursa Major’s Washington, DC office, including vendors, facilities, budgets, supplies, visitors, events, security procedures, onboarding, and executive hospitality. Coordinate with headquarters teams and build scalable operating processes, SOPs, vendor structures, and onboarding playbooks. Lead office projects through planning and closeout, tracking schedules, budgets, risks, dependencies, and action items. The role requires high-visibility guest management, cross-functional coordination, and on-site execution in a controlled-access aerospace and defense environment.

Manage day-to-day operations for ERM’s 150+ person New York office and support the Great Lakes Northeast Business Unit. Responsibilities include facilities, vendors, supplies, access and security systems, mail and shipments, timesheets, expenses, onboarding, document quality control, events, health and safety, sustainability initiatives, IT coordination, and leadership support. The role promotes employee engagement, office culture, productivity, compliance, and consistent administrative procedures.

Manage daily Miami office operations and workplace services while providing high-level administrative support to executives. Responsibilities include complex calendar management, travel coordination, expense processing, meeting and event organization, executive materials, vendor and facilities coordination, supplies, onboarding support, space planning, invoices, and budget tracking. The role requires discretion, strong organization, communication, service orientation, and the ability to manage competing priorities in a fast-paced biotechnology environment.

Manage day-to-day headquarters operations for more than 100 employees and guests, including space planning, vendors, office equipment, events, budgets, supplies, shipping, onboarding support, and physical safety and security coordination. The role also supports construction projects, travel administration, emergency preparedness, branded merchandise, office procedures, and supervision of the Office Administration team.

Manage daily headquarters operations, facilities, supplies, purchasing, vendors, reception, deliveries, office lunches, and administrative support. Coordinate interviews, onboarding, orientation, intern programs, employee engagement, events, and corporate swag. Collaborate with facilities, marketing, communications, and management teams while identifying process improvements and supporting a rapidly scaling company.