Top Senior Office Manager Jobs

Manage and streamline office operations for a North Austin manufacturing/defense startup. Implement systems, coordinate cross-functional needs (Finance, HR, Facilities, Manufacturing), support onboarding and relocation logistics, manage catering and events, oversee vendor and contractor relationships for office buildouts, and maintain secure workplace practices and accurate office administration.

Lead and streamline day-to-day office operations for the Mountain View facility: implement workflows, manage vendors, supplies, catering, and office buildouts; support onboarding and relocation logistics; coordinate with Finance, HR, Security, Facilities, and Manufacturing; maintain documentation, secure workplace practices, and logistics support in a shift-based manufacturing environment.

Oversee daily operations for two central offices while supporting the CEO and COO with calendar management, meeting logistics, travel arrangements, and administrative coordination. Manage office systems, supplies, vendors, equipment, mail, communications, and document records. Coordinate Board meetings, prepare materials, record minutes, track action items, and assist with compliance and document retention. The role is fully on-site Monday through Friday and requires occasional travel between Manhattan and Bronx locations.

Manage daily office operations for Parametric across New York and Westport, overseeing vendors, facilities, budgets, space planning, workplace experience, and administrative staff. Drive process improvements, enforce office policies and emergency preparedness, coordinate with corporate partners, and maintain communications and the Business Administration SharePoint site to ensure smooth, efficient workplace operations.

Manage daily office operations, facilities coordination, vendors, invoices, budgets, employee administrative processes, workplace safety, events, and office services. Serve as a liaison among leadership, employees, clients, visitors, building management, and service providers while maintaining a professional, organized, secure, and welcoming environment.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manage day-to-day office operations for a $15M+ commercial HVAC contractor: own QuickBooks Online and AR/AP, prepare certified payroll (Form PW-3), manage COIs and insurance coordination, provide notarization, support payroll and onboarding, handle vendor and GC accounting coordination, and maintain office administration and filing systems.

Oversee daily office operations, front desk and administrative staff, facilities maintenance, security procedures, supplies, mail, meetings, events, budgets, expenses, and vendor relationships. Provide administrative support to executives and onsite personnel, assist with HR onboarding, troubleshoot office technology, coordinate repairs, and implement process improvements. The role may serve as Facility Security Officer, requires Secret clearance and U.S. citizenship, and involves local travel to Texas offices.

Manage CDAO front office operations, executive support, staff coordination, action tracking, governance alignment, records organization, and workflow improvement. Reconstitute administrative processes, organize shared information, guide teams through change, draft communications and training materials, and use approved generative AI and collaboration tools to improve efficiency and continuity.

Manages daily Atlanta office operations, including vendors, supplies, facilities requests, meeting spaces, equipment, onboarding logistics, and employee experience initiatives. Provides backup executive assistant support through calendar management, scheduling, travel coordination, meeting preparation, research, expense reporting, gifts, catering, and confidential administrative work. Also manages cross-functional projects and process improvements while supporting executive leadership in a fast-paced environment.

Lead the setup and launch of Oner Active’s first New York office, including fit-out project management, infrastructure, vendors, compliance, budgeting, and facilities. After launch, own daily office operations, maintenance, supplies, access control, IT coordination, inventory, employee engagement, internal communications, and workplace culture for a 25–30-person team.

Manages administrative and operational functions for the Office of the Provost and Academic Affairs. Responsibilities include stakeholder support, office processes, facilities and purchasing coordination, student staff supervision, executive scheduling, event logistics, travel coordination, confidential academic integrity records in Maxient, database reporting, onboarding support, expense processing, and budget tracking. The role requires independent judgment, discretion, process development, and cross-functional collaboration.

Supports the Vice President of Supply Chain and Logistics through complex calendar management, meeting coordination, travel planning, communications, confidential information handling, and executive materials preparation. Leads follow-up on strategic initiatives, coordinates cross-functional supply chain activities, analyzes operational data, and prepares reports. Manages Pittsburgh headquarters facilities, vendors, contracts, space planning, emergencies, events, workplace experience, and employee engagement initiatives.

Manage daily New York office operations, including visitors, access, mail, conference rooms, seating, supplies, catering, onboarding support, and employee assistance. Coordinate facilities vendors, maintenance, safety procedures, security, expenses, and budgeting. Support employee engagement events, office communications, town halls, and team activities while partnering with leadership, People Experience, IT, facilities, and external providers.

Provide high-level executive support to the President & CEO and Chief of Staff, manage complex calendars and travel, coordinate board and event logistics, maintain office operations and vendor relationships, manage CRM and document systems, and support donor stewardship and meeting follow-up to enable senior leadership to focus on strategic priorities.

The Office Manager coordinates office management tasks, provides administrative support, oversees building management, and maintains vendor relationships.

Provide high-level support to a senior executive: manage and optimize calendars, prepare briefings, coordinate domestic and international travel, plan events and offsites, oversee candidate interview logistics and the in-office hybrid experience, and act as a discreet gatekeeper across cross-functional needs.

Oversees day-to-day office operations for a law firm office, managing facilities, administrative staff, recruiting, HR processes, budgets, vendor relationships, events, records, and cross-department collaboration to ensure efficient, compliant, and client-focused workplace services.

Responsible for office operations, managing staff, handling phone calls, purchasing supplies, creating reports, and coordinating travel arrangements.

The Office Services Analyst III supports office services, enhances operational efficiency, coordinates across teams, and manages office budgets and vendor relations.

Manage the Boston office, oversee budgets, support senior executives, handle administrative tasks, ensure office upkeep, and facilitate events while maintaining confidentiality.

Manage office administrative operations including budgeting, facilities, mail and records management, supervising administrative staff, improving processes, and providing sales support and training.

Provide comprehensive administrative support to site management and department leaders: manage site operations, calendars, meetings, travel, events, vendor coordination, expense reports, meeting materials and minutes, visitor access approvals in ServiceNow, and participate in special projects and backup coverage.

Manage day-to-day hybrid office operations and front desk; handle vendor and building contacts; support program logistics for events and participant travel; process reimbursements, invoices, and financial reconciliation; create operational processes and special reports; coordinate leader calendar and project support.

Manage daily office operations including front-of-house, meeting coordination, vendor and budget management, event planning, executive administrative support, HR administrative assistance, and process improvements to maintain an organized, efficient workplace.