Top Senior Office Manager Jobs

Supports senior leaders with calendar, inbox, travel, meetings, confidential projects, and cross-functional People, Finance, and Legal work. Manages the New York office, including facilities, vendors, expenses, visitors, deliveries, seating, onboarding logistics, events, and employee experience. Partners with HR and IT on new-hire processes and serves as the primary resource for office operations and workplace needs.

Manages daily corporate office operations, front desk services, mail, access, meetings, onboarding logistics, internal communications, newsletters, town halls, recognition programs, facilities, purchasing, invoices, and vendor relationships. The role maintains a professional workplace and supports employee engagement across office and field teams.

The Office Manager oversees the Los Angeles office and supports construction operations, compliance, finance, accounting, HR, facilities, vendors, and employee administration. Responsibilities include managing field office setup, storage, insurance documentation, safety inspections, fleet services, invoices, corporate card receipts, onboarding, calendars, travel, and emergency response. The role serves as the liaison between the West Coast team and Corporate while improving administrative workflows and maintaining operational standards.

Manages office operations, procedures, records, supplies, payroll, budgets, internal controls, and clerical staff. Develops efficient office systems and policies, schedules and assigns work, monitors performance, recruits and trains employees, analyzes reports, and supports financial oversight and compliance with university policies.

Manages daily Seattle office operations for a law firm, overseeing support staff, hiring and onboarding, training, policies, facilities, expenses, events, and HR matters. Supports firm leadership, coordinates meetings, maintains an organized workplace, and handles confidential information. The role requires five days per week onsite in downtown Seattle, strong organizational and communication skills, independent judgment, and prior law firm experience.

Provides administrative and office management support for a preschool center. Responsibilities include maintaining child records and compliance logs, managing ProCare Engage check-in processes, supporting billing and inventory, greeting families and visitors, handling calls, organizing office resources, and assisting directors, staff, and families with daily operational needs.

Manages administrative operations for an ACT behavioral health program, including medical records, electronic case records, Medicaid billing, reception, correspondence, meeting minutes, petty cash, purchasing, vendor invoices, supplies, audits, and confidential documentation. Coordinates communication between participants and clinical staff, supports program leadership, maintains compliance with agency and regulatory requirements, and assists with audit preparation and record archiving.

Provides high-level administrative support to executives while independently managing corporate office operations, facilities, vendors, budgets, events, travel, and administrative projects. Oversees workplace services, negotiates vendor arrangements, coordinates meetings and visitors, leads office relocations and process improvements, and exercises discretion in handling confidential matters and operational decisions.

Manages preschool site administration, including office workflows, family intake, enrollment, attendance and funding records, staff and student files, compliance documentation, communications, and family service operations. Maintains audit readiness and supports adherence to Title 22, Title 5, CDE, and CDSS requirements while providing a welcoming, professional site environment.

Provides executive and administrative support to the CEO and CFO, managing complex calendars, domestic and international travel, board and investor meetings, expenses, and priorities. Oversees daily operations of the New York City office, including vendors, supplies, equipment, workplace services, onboarding, and ad hoc IT support. Plans offsites and office events, manages budgets and vendors, and supports special projects and cross-functional initiatives.

Oversee daily office operations, reception, records, facilities, executive scheduling, correspondence, and administrative initiatives. Coordinate HR activities including payroll support, recruiting, onboarding, benefits, performance reviews, training, compliance, and employee inquiries. Provide administrative support to outsourced accounting, prepare payment transactions for approval, maintain confidential documentation, and serve as a professional liaison among leadership, employees, customers, vendors, and partners.

Supports the Assessments Leadership Team by managing calendars, travel, meetings, expenses, confidential communications, and event logistics. Runs daily Minneapolis office operations, including supplies, vendors, facilities issues, compliance postings, visitor support, and employee experience activities. Coordinates across teams, anticipates needs, resolves issues independently, and supports multiple senior leaders with discretion.

Manage daily office operations for a CPA firm, including greeting clients, scheduling meetings, handling client intake and tax form distribution, supporting client portals, processing payments and billing, organizing reports, collecting payroll data, and helping implement new software. The role requires polished communication, strong organization, discretion with confidential financial information, and the ability to manage competing priorities during tax season.

Manage daily office operations for Parametric across New York and Westport, overseeing vendors, facilities, budgets, space planning, workplace experience, and administrative staff. Drive process improvements, enforce office policies and emergency preparedness, coordinate with corporate partners, and maintain communications and the Business Administration SharePoint site to ensure smooth, efficient workplace operations.

Provides executive administrative support to three C-level executives, including complex calendar management, travel coordination, meeting logistics, and confidential information handling. Manages the South San Francisco office, supplies, vendors, mail, equipment, and facilities requests. Coordinates R&D interviews, onboarding activities, safety trainings, advisory meetings, and company culture events. The role is fully on-site with occasional travel and requires strong organization, discretion, communication, and multitasking skills.

Manage AIUC’s San Francisco office, including facilities, vendors, supplies, workplace technology, onboarding and offboarding, access management, payroll coordination, compliance administration, and office systems. Build SOPs, inventories, calendars, and checklists to make operations scalable and reliable. The role requires hands-on IT and hardware support, strong organization, vendor management, and in-person work five days per week.

Provides direct administrative support to executive leadership through calendar management, meeting coordination, travel arrangements, correspondence, presentations, expense tracking, and confidential information handling. Manages Sacramento office operations, including supplies, vendors, facilities requests, visitors, records, and administrative processes. Coordinates meetings, events, executive visits, and cross-functional special projects while improving office efficiency and ensuring organizational priorities remain on schedule.

Manages regional administrative and facilities operations while supporting the Executive Director. Oversees clerical, bookkeeping, maintenance, vendors, work orders, capital projects, budgets, reporting, audits, safety compliance, and quality assurance. Supervises administrative and maintenance staff, develops efficient processes, coordinates regional logistics, and supports billing and administrative functions. The role requires travel, occasional after-hours availability, and the ability to drive for work.

Oversee office administration, supervise clerical staff, maintain employee and program records, track training compliance, support HR and payroll processes, process invoices, maintain fiscal documentation, manage supplies, conduct file audits, and assist program leadership with operational needs while following confidentiality and HIPAA requirements.

Provides executive and Board support through calendar, travel, meeting, document, and records management. Oversees office operations, vendors, facilities coordination, onboarding logistics, and administrative processes. Supports HR, Finance and Accounting, legal, compliance, corporate governance, and special projects while handling confidential information. Coordinates invoices, expense reports, financial records, employee documentation, contracts, and cross-functional communications. This onsite role requires strong organization, discretion, initiative, and occasional flexibility outside standard business hours and travel.

Manages the New Rochelle office and supervises administrative staff while supporting a high-volume sales team. Responsibilities include customer service, inside sales, scheduling, proposals, billing, collections, payroll reporting, database administration, client communications, staff meetings, purchasing, and office operations. The role also coordinates plant health care administration, supports arborists, prepares invoices and budgets, and ensures compliance with company policies and service standards.

Manage day-to-day office operations for a $15M+ commercial HVAC contractor: own QuickBooks Online and AR/AP, prepare certified payroll (Form PW-3), manage COIs and insurance coordination, provide notarization, support payroll and onboarding, handle vendor and GC accounting coordination, and maintain office administration and filing systems.

Manages daily office operations, administrative staff, vendors, facilities, supplies, and corporate needs. Provides executive support by coordinating priorities, meetings, governance activities, communications, Board materials, and strategic projects. Leads internal events, leadership offsites, retreats, and Foundation initiatives, overseeing logistics, budgets, vendors, and execution. Requires strong organization, discretion, communication, project management, and event coordination skills in a fully onsite Seattle role.

Manage day-to-day office operations, administrative systems, accounting support, HR onboarding, facilities coordination, records retention, and project compliance. Prepare and proofread reports, proposals, and correspondence; process invoices, expenses, timesheets, and accounts payable; support project managers with billing and contract requirements; coordinate new-hire activities; maintain office supplies and equipment; and assist with business development, proposals, events, and management reporting using Deltek.

Manage office administration, front desk operations, facilities coordination, vendors, supplies, invoices, onboarding, events, safety initiatives, and IT liaison activities for a multidisciplinary Portland office. Coordinate meetings, travel, staff communications, employee events, community programs, and office procedures while supporting leadership and maintaining a safe, productive workplace.