Top Senior Office Manager Jobs

Manage and streamline office operations for a North Austin manufacturing/defense startup. Implement systems, coordinate cross-functional needs (Finance, HR, Facilities, Manufacturing), support onboarding and relocation logistics, manage catering and events, oversee vendor and contractor relationships for office buildouts, and maintain secure workplace practices and accurate office administration.

Lead and streamline day-to-day office operations for the Mountain View facility: implement workflows, manage vendors, supplies, catering, and office buildouts; support onboarding and relocation logistics; coordinate with Finance, HR, Security, Facilities, and Manufacturing; maintain documentation, secure workplace practices, and logistics support in a shift-based manufacturing environment.

The role involves providing administrative support, managing schedules, coordinating travel, preparing reports, and assisting other administrative staff for the regional office management.

Provide comprehensive administrative support to site management and department leaders: manage site operations, calendars, meetings, travel, events, vendor coordination, expense reports, meeting materials and minutes, visitor access approvals in ServiceNow, and participate in special projects and backup coverage.

Manage day-to-day hybrid office operations and front desk; handle vendor and building contacts; support program logistics for events and participant travel; process reimbursements, invoices, and financial reconciliation; create operational processes and special reports; coordinate leader calendar and project support.

Manage daily office operations for Parametric across New York and Westport, overseeing vendors, facilities, budgets, space planning, workplace experience, and administrative staff. Drive process improvements, enforce office policies and emergency preparedness, coordinate with corporate partners, and maintain communications and the Business Administration SharePoint site to ensure smooth, efficient workplace operations.

Manage daily office operations including front-of-house, meeting coordination, vendor and budget management, event planning, executive administrative support, HR administrative assistance, and process improvements to maintain an organized, efficient workplace.

Provide high-level administrative, operational, and strategic support to senior leadership, managing complex calendars, travel (private and commercial), office operations, vendors, events, confidential information, and personal errands. Ensure flawless execution of multiple concurrent projects in a fast-paced, defense-sector environment and support executives with discretion, initiative, and strong communication.

Provide administrative and office operations support for the Fort Lauderdale office: manage AP processes and CMiC document uploads, process invoices and expenses via Chrome River, coordinate travel and meetings, maintain office supplies and equipment, welcome guests, assist HR with interviews/onboarding, and support regional events and daily office needs.

Provides administrative and bookkeeping support to a school principal, manages accounts and activity funds, oversees time and attendance, directs front office staff, handles confidential correspondence and scheduling, prepares financial and operational reports, orders supplies, and ensures compliance with school policies and procedures.

Provide administrative and logistical support for the Saline project site office: manage IBEW hiring administration and employment documentation, coordinate office functions (scheduling, contracts, cleaning, attendance, supplies), prepare correspondence and presentations, support meetings and follow-up, and assist with special projects.

The Office Manager oversees office operations, vendor management, administrative support, budget coordination, and ensures compliance with health and safety regulations while fostering a positive workplace experience.

Manage daily administrative and facility operations, serve as primary front-office contact, handle communications, vendor management, supplies, scheduling, meeting and travel coordination, maintain common areas and office systems, and provide administrative support to leadership and cross-functional teams.

Provide high-level executive support to founders (calendar, travel, expenses, communications) and manage office operations, vendor relationships, facilities, budgets, onboarding, and culture-building events for a 25-50 person startup.

Manage day-to-day office operations at Nextpower's Mesa site, handling visitor/reception duties, vendor coordination, supplies, meeting and travel logistics, onboarding support, records and invoice processing, and cross-functional site coordination to maintain a professional, safe, and efficient workplace.

Supervise front desk, maintenance, and security staff; manage reception operations, facility maintenance, vendor/building coordination, onboarding, budgets, compliance (HIPAA/OSHA/Joint Commission), incident response, reporting, and quality improvement to ensure efficient client-facing workflows in a behavioral-health setting.

Provide high-level administrative support to the CEO, manage calendar/email/travel, coordinate strategic and board activities, oversee office operations, and lead a team of executive assistants while handling confidential matters and occasional travel.

Provide administrative and operational support to executive leadership: prepare briefings and reports, manage complex schedules, arrange travel via DTS, organize meetings and visitor activities, maintain document control and filing, oversee supplies/vendors, assist onboarding, and handle classified/sensitive information with discretion in a defense contracting office.

Provide senior-level executive support to the Vice President and General Counsel, manage daily office operations in Ithaca, supervise non-attorney staff, oversee budgets and financial transactions, coordinate projects and communications, maintain SOPs and website, research technology solutions, and liaise with university leadership and HR.

Manage day-to-day office operations for North America, including vendor and building relations, office logistics, travel coordination, onboarding, events, internal communications, and executive support for the President. Drive process improvements, policy adherence, and maintain discretion handling sensitive information.

Manage office operations, facilities, vendors, and supplies; coordinate executive calendars, meetings, and travel; develop administrative systems, onboarding/offboarding for U.S. employees; support events, visitor logistics, and workplace improvements while optimizing meeting processes and executive productivity.

Provide high-level executive support to the CEO (calendar, travel, email, meeting materials, expense reporting), coordinate leadership and board logistics, track action items, manage day-to-day office operations, vendor and facilities coordination, support onboarding/offboarding, plan events, and improve office processes while handling confidential information.

Provide executive support to the Senior Advisor and manage daily office operations: scheduling, visitor reception, supplies, space booking and tracking, data entry (Salesforce), event coordination, correspondence, and general administrative tasks to ensure smooth functioning of the Community Engagement Office.

Oversee daily office operations for a law firm office, including HR and recruiting, staff supervision, facilities and vendor management, budgeting and financial controls, records management, events, and cross‑department collaboration to ensure efficient, compliant, and client-focused workplace services.

Manage day-to-day office operations for a $15M+ commercial HVAC contractor: own QuickBooks Online and AR/AP, prepare certified payroll (Form PW-3), manage COIs and insurance coordination, provide notarization, support payroll and onboarding, handle vendor and GC accounting coordination, and maintain office administration and filing systems.