Top Senior Office Manager Jobs

Manages daily Seattle office operations, supervises administrative staff, supports hiring and onboarding, coordinates training and events, assists with facilities and expense management, handles HR issues, implements policies, and supports firm leadership. Requires strong organization, discretion, communication, legal-office experience, and proficiency with Microsoft Office and Adobe Acrobat.

Manages branch administrative operations, including invoicing, collections, accounting support, payroll timesheets, employee onboarding and terminations, status changes, records maintenance, office policies, and DOT compliance. Coordinates with branch leadership, corporate accounting, and human resources while maintaining accurate files and meeting administrative deadlines.

Manages branch administrative operations, including invoicing, collections, accounting support, payroll timesheets, employee onboarding and terminations, status changes, filing systems, office policies, human resources coordination, and DOT compliance. Communicates with branch management and corporate accounting and HR while ensuring accurate records, timely processing, and adherence to office procedures.

Supervises office staff, assigns and evaluates work, manages hiring and training, maintains employee records and procedures, coordinates office workflow, oversees supplies and space needs, approves purchasing requests, directs vendors, monitors compliance, and communicates policies and operational updates.

Manages daily department operations and provides administrative support, including scheduling, correspondence, filing, meeting coordination, mail handling, financial record maintenance in QuickBooks, and report preparation. Serves as a liaison with internal departments and external agencies, supervises administrative staff, coordinates special projects, maintains confidential records, and supports clinical form entry. Requires occasional travel to other agency locations.

Provide comprehensive administrative support to site management and department leaders: manage site operations, calendars, meetings, travel, events, vendor coordination, expense reports, meeting materials and minutes, visitor access approvals in ServiceNow, and participate in special projects and backup coverage.

Manage day-to-day office operations for a $15M+ commercial HVAC contractor: own QuickBooks Online and AR/AP, prepare certified payroll (Form PW-3), manage COIs and insurance coordination, provide notarization, support payroll and onboarding, handle vendor and GC accounting coordination, and maintain office administration and filing systems.

Manages office administration and staff support, including calendars, meetings, correspondence, task tracking, travel, records, SharePoint sites, logistics, supplies, and process improvements. Coordinates governance forums, prepares reports and briefings, tracks action items, and supports office leadership. Requires strong communication, organization, independent judgment, Microsoft Office and SharePoint expertise, and familiarity with government systems such as N-CERTS, MET, DTS, DCIPS, and PeopleSoft.

Manages office administration, calendars, meetings, correspondence, task tracking, reporting, travel coordination, records, SharePoint, logistics, supplies, and process improvement. Supports office leadership, coordinates events and action items, maintains information access and security groups, and prepares official materials. Requires strong organization, communication, independent judgment, Microsoft Office and SharePoint expertise, and a TS/SCI clearance.

Manages corporate office administration, supervises office staff, coordinates executive support, budgets, supplies, vendors, work orders, files, calendars, travel, events, and acquisition activities. Serves as a liaison among executives, property management teams, clients, vendors, and external partners while handling confidential matters and special projects.

Manages the assisted living community’s business office, including communications, resident billing, accounts receivable and payable, petty cash, financial records, payroll, hiring paperwork, employee records, compliance documentation, supplies, and clerical operations. Supports residents, families, vendors, regulatory agencies, and staff while maintaining confidentiality and HIPAA compliance. Acts for the Administrator or Executive Director when absent and helps ensure quality care, regulatory compliance, and smooth community operations.

Manage daily Broomfield office operations and provide executive administrative support to a Senior Vice President. Responsibilities include calendar and travel management, expense reporting, document preparation, meeting coordination, event planning, office access and vendor administration, onboarding support, action-item tracking, and maintaining SharePoint and OneDrive records. The role requires strong organization, communication, discretion, multitasking, and proficiency with Microsoft Office applications.

Manage daily headquarters and executive office operations, facilities, supplies, budgets, records, events, meetings, travel arrangements, and administrative projects. Serve as the liaison between executives, office staff, and cross-functional teams while maintaining a professional, organized workplace. Support leadership and HR with presentations, reports, policies, procedures, and confidential information. The role requires strong organization, communication, discretion, adaptability, and proficiency with workplace collaboration tools.

Leads office and market operations for JLL’s Capital Markets group across Atlanta and Nashville. Responsibilities include supervising support and design staff, managing budgets and expense analysis, overseeing recruiting and HR partnership, retrieving company reports, processing confidentiality and listing agreements, coordinating licensing and continuing education, maintaining filing and storage systems, and ensuring retention compliance. The role supports complex real estate transactions and requires executive-level operational leadership.

Manages daily office operations, administrative workflows, facilities, vendors, budgets, client service, communications, events, and workplace standards. Leads administrative assistants and receptionists, ensures office coverage, conducts performance reviews, supports onboarding and firm initiatives, and partners with leadership on operational priorities. Requires strong organization, discretion, communication, project management, and change-management skills, plus Microsoft 365 proficiency and willingness to work primarily in-office.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Oversees daily office administration, facilities coordination, vendor relationships, workplace services, supplies, budgets, employee and visitor support, onboarding logistics, events, communications, records, meetings, travel arrangements, and expense reporting. The role ensures an organized, safe, efficient, and professional office environment while supporting leadership and cross-functional teams.

Oversee daily office operations, supervise administrative staff, manage supplies and equipment, coordinate schedules and meetings, support senior leaders and project managers, handle confidential documents, assist with onboarding and training, and implement office policies. The role also manages correspondence, administrative records, staff performance, office culture activities, and general operational support.

Manages plant office operations in a seasonal manufacturing environment, supervising office staff and coordinating administrative, customer service, payroll, personnel records, shipping documentation, dispatching, inventory records, accounts payable and receivable, and plant reporting. Supports safety, quality, production, logistics, and customer service objectives while assisting plant leadership with special projects.

Oversee daily office operations, lead Office Assistant and Concierge teams, and provide administrative support to the Executive Director. Responsibilities include staffing, scheduling, coaching, hiring, training, office systems, supplies, policies, vendor documentation, budgets, invoices, billing support, reporting, resident inquiries, community events, and operational projects.

Supervise clerical staff in the in-house legal office, assign and monitor workflow, conduct performance reviews, maintain office calendar, handle inquiries, perform secretarial/paralegal tasks, and assist with hiring, training and projects to ensure efficient operations.

Own the Boston office’s daily operations, including facilities, vendors, supplies, budgets, invoices, expenses, payroll inputs, and compliance. Serve as the local HR contact for onboarding, employee records, benefits, time off, and policy questions while coordinating with global People Operations and Finance teams. Plan office events, support visiting leadership, manage vendor and landlord relationships, and help maintain a connected workplace.

Provides administrative, operational, and project support for a development and construction team. Responsibilities include establishing a new office, coordinating calendars and meetings, arranging travel, processing expenses, managing documents and reports, supporting purchasing and vendors, maintaining records, and coordinating supplies, facilities, and IT. The role requires strong organization, communication, discretion, and multitasking skills in a fast-paced project environment.

Manage and streamline office operations for a North Austin manufacturing/defense startup. Implement systems, coordinate cross-functional needs (Finance, HR, Facilities, Manufacturing), support onboarding and relocation logistics, manage catering and events, oversee vendor and contractor relationships for office buildouts, and maintain secure workplace practices and accurate office administration.

Manages the Pediatrics Chair’s Office by overseeing daily operations, records, correspondence, scheduling, travel, supplies, expenses, budgets, internal controls, and communications. Supervises and develops office staff, supports faculty recruitment, prepares reports and meeting materials, reconciles corporate card expenses, and improves administrative processes. The role requires professionalism, discretion, strong organization, financial oversight, communication skills, and the ability to manage competing priorities in a fast-paced academic medical environment.