Top Entry Level Office Manager Jobs

Manage daily operations for Fi’s NYC headquarters, including supplies, equipment, mail, vendors, maintenance, budgets, contracts, packages, badges, onboarding, office aesthetics, events, swag, and guest reception. Partner cross-functionally with People, IT, Finance, and leadership to maintain an efficient, welcoming, dog-friendly workplace.

Manages daily Anchorage office operations, including facilities, supplies, vendors, deliveries, reception, technology coordination, and event logistics. Provides executive support to the President and CEO through calendar management, travel arrangements, expense reporting, and meeting preparation. Coordinates leadership calendars, Teams meetings, purchasing card documentation, corporate events, sponsorships, promotional merchandise, and community engagement. Requires prior office experience, Microsoft Office proficiency, and successful completion of drug screening and background checks.

Provides administrative and clerical support in a facility, including meeting minutes, filing, cash receipts, ancillary data, HR and payroll assistance, incident documentation, office supply management, and community relations. Supports facility leadership while maintaining confidentiality of residents’ protected health information and compliance with administrative policies, regulations, and safety procedures.

Own day-to-day New York office operations, including vendors, payments, invoices, inventory, mail, equipment, maintenance, travel coordination, onboarding, employee milestones, and workplace experience. Plan company offsites, sales kickoffs, team activities, and other events while improving office processes and supporting a welcoming, well-organized culture. This is a 50% part-time, on-site role working Mondays, Tuesdays, and Thursdays.

Manages front office operations, including reception, phone calls, mail, filing, supplies, facilities, customer and vendor assistance, and office staff supervision. Performs invoice entry, statement reconciliation, expense report processing, timekeeping, and administrative support for HR, payroll, and accounts payable. Coordinates new-hire orientation and serves as a liaison between employees and management while providing backup coverage for office functions.

Manage daily office operations and facilities, reception and visitor experience, employee onboarding support, event logistics, vendor and technology coordination, safety/compliance tasks, basic IT/AV troubleshooting, expense tracking, and special projects like moves and business continuity support.

Run the front desk by answering phones, greeting visitors, coordinating deliveries, and managing mail. Support recruiting, onboarding, benefits administration, workers’ compensation filings, HR administration, payroll preparation, sales and marketing, purchase order tracking, office supply ordering, travel bookings, and company events. Spanish proficiency is a plus. The role works Monday through Friday, with possible overtime.

Oversee daily office operations, scheduling, appointments, bookings, CRM records, lead follow-up, customer communications, and administrative workflows. Maintain bookkeeping, invoices, records, and financial documentation while supporting marketing activities such as social media, promotions, email campaigns, and outreach. Communicate with customers, vendors, and team members, improve CRM and office processes, and provide general support to management.

Manage daily office operations, inventory, reception, food services, events, and office-move logistics. Protect cofounders’ calendars, schedule dinners, and handle administrative requests. Coordinate recruiting logistics, interviews, assessments, onboarding, and offboarding. The role requires strong organization, reliable execution, discretion, communication, vendor management, and willingness to perform hands-on office tasks in a fast-paced, in-person startup environment.

Provides administrative and operational support for a 40-person bridge construction project office. Responsibilities include scheduling, communications, budget and invoice support, purchasing, vendor coordination, document control, compliance reporting, project coordination, and office technology support. The role maintains organized project records, assists project managers and engineers, coordinates stakeholders, and supports efficient office operations.

Manage daily San Francisco office operations while providing proactive executive support to the co-founder and leadership team. Responsibilities include calendar and meeting coordination, domestic and international travel arrangements, vendor and facilities management, supplies and workplace services, office access, onboarding and offboarding logistics, guest visits, events, confidential information, and process improvement. The role requires strong organization, discretion, independent judgment, and a hands-on approach in a fast-growing environment.

Manage daily office operations, workplace facilities, vendors, supplies, meetings, and employee experience for a growing Tampa office. Coordinate social and business events, onboarding logistics, travel bookings, workstations, IT equipment, maintenance, safety initiatives, branded materials, and vendor relationships. Identify process improvements, resolve office issues, support workplace culture, and serve as the primary contact for employees, visitors, candidates, partners, and service providers.

Manages the school office, including student information systems, enrollment and registration, records, compliance reporting, family communications, medical records, purchasing, cash collection, nutrition program support, and front-office operations. Supports recruitment events, school communications, special projects, and school leadership while maintaining an organized, welcoming environment.

Coordinate student and teacher schedules, including make-ups, cancellations, and changes. Communicate with students, parents, and instructors; resolve service issues; support school events; provide teachers with resources; assist management with enrollment, retention, staffing, and operational goals; maintain common areas; and manage prospective student inquiries across phone, email, text, and website channels.

Manages the Engineering Department’s daily administrative operations, including payroll, budgeting, scheduling, onboarding, policies, vendor coordination, purchasing, supplies, reports, and confidential information. Coordinates clerical staff and department activities, supports leadership and employees, works with HR and IT, assists visitors and the public, and promotes efficient office operations. The role may supervise or coordinate up to 10 employees.

The Bilingual Office Manager position is based at KIPP Nashville Collegiate High School. The provided description contains limited role-specific responsibilities, but the position likely supports school office administration and bilingual communication. It is an exempt, 10-month role with benefits, paid time off, retirement options, and other employee benefits.

The job description provides limited role-specific details. The Office Manager will support operations at KIPP Nashville schools within a collaborative K-12 educational environment. The position is exempt, follows a 10-month schedule, and includes benefits, paid leave, retirement options, and professional support.

Manage the in-person office experience and daily operations, including greeting families, coordinating student and coach schedules, following up with new clients, maintaining CRM and scheduling records, tracking invoices and tasks, managing supplies, supporting onboarding, and communicating operational updates. The role emphasizes organization, accuracy, proactive follow-through, client service, and collaboration with the Location Director.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Manages front-office operations for a school, including student and staff intake, records, reporting, events, communications, workflow, facilities coordination, bookkeeping procedures, fundraising support, and stakeholder relationships. Advises the operations team, supports human resources processes, maintains compliance with applicable regulations, contributes to strategic planning and special projects, and represents the organization at meetings and public events. The role requires occasional evening, weekend, and additional hours for organizational activities.

Provide administrative support for a private childcare/school: manage communications, scheduling, enrollment follow-ups, records, phone inquiries, tours, events, onsite promotions, and daily office operations while supporting child safety and staff coordination.

Handles inbound and outbound customer calls, resolves inquiries and billing questions, schedules and confirms services, welcomes prospective customers, collects overdue payments, updates accounts, and may support reporting, accounts payable, HR paperwork, and payroll processing. Requires strong customer service, problem-solving, computer, typing, 10-key, and time-management skills.

Manages office and customer service activities, including answering calls, resolving inquiries, scheduling services, welcoming prospective customers, confirming appointments, collecting overdue payments, updating accounts, preparing reports, processing accounts payable, completing HR paperwork, and assisting with payroll. Requires strong problem-solving, computer, typing, 10-key, time-management, and customer service skills.

Handles inbound and outbound customer calls, resolves inquiries and billing questions, schedules services, confirms appointments, collects overdue payments, and updates customer accounts. Additional duties may include daily reporting, accounts payable, HR paperwork, and payroll processing. Requires strong customer service, problem-solving, computer, typing, 10-key, time management, and organizational skills.

Handles incoming and outbound customer calls, resolves inquiries and billing questions, schedules services, welcomes prospective customers, confirms appointments, collects overdue payments, maintains customer accounts, prepares reports, and may assist with accounts payable, HR paperwork, and payroll processing.