Top Entry Level Office Manager Jobs

Provides administrative and clerical support for an in-office insurance management team. Responsibilities include maintaining records, ordering supplies, distributing mail, coordinating FedEx and UPS shipments, handling client cash-related items, drafting documents and invoices, preparing reports, and processing accounts payable. The role requires strong organization, communication, attention to detail, time management, and Microsoft Office proficiency.

Provides administrative and office support for the university security department. Duties include organizing activities, assisting with budgets and purchasing, maintaining records and inventories, processing parking permits, coordinating with security vendors, supporting crime and fire statistics reporting, preparing reports, and updating procedures. The role is half-time, on-site, and may occasionally require extended hours, nights, weekends, or driving short distances for university business.

Assists the Business Office Manager and facility leadership with administrative operations, meeting minutes, filing, clerical accounting, cash receipts, ancillary data, HR and payroll support, incident documentation, supplies, and regulatory compliance. Maintains confidentiality of resident protected health information, supports community relations, coordinates with departments, and helps ensure office procedures, safety practices, and operational needs are maintained.

Manages daily office operations and provides administrative support to management and sales representatives. Responsibilities include preparing proposals and reports, handling calls and mail, ordering supplies, tracking sales and marketing campaigns, researching market segments, and supporting customers, vendors, and employees.

Coordinates daily office operations and administrative support across multiple departments. Responsibilities include managing mail, shipping, supplies, meetings, documents, employee file audits, records maintenance in Paylocity, and new-hire onboarding support, including I-9 verification and workstation preparation.

Manages daily office operations and supports management and sales representatives. Responsibilities include preparing proposals and reports, handling phones and mail, ordering supplies, tracking sales and marketing campaigns, researching market segments, and providing administrative support. Requires strong data entry, communication, organization, multitasking, Microsoft Office, customer and vendor interaction, and accounting skills. SAP and construction experience are preferred.

Manages front-desk operations, visitor experience, hospitality, office supplies, vendors, maintenance, mail, onboarding support, meeting spaces, events, budgets, invoices, and workplace safety. Serves as the primary office contact while providing administrative support to leadership and staff. The role requires a welcoming, organized, proactive professional who can multitask, solve problems independently, and work on-site in North Austin.

Oversee daily office administration, front desk operations, supplies, vendor setup, accounts payable support, subcontractor compliance, employee onboarding, timecard accuracy, and warranty claim tracking. Serve as the liaison between the local division and corporate teams while supporting office organization and business leaders.

Manages branch business office operations, including personnel records, cash balancing, deposits, petty cash, credit cards, invoices, receivables, membership registrations, and office supplies. Provides customer service, supports program and membership sales, trains Welcome Center staff, assists with events, and coordinates administrative processes with corporate departments. Maintains confidential records and ensures accurate, compliant business procedures.

Manages branch administrative operations, including invoicing, accounts receivable and payable, personnel paperwork, payroll support, credit applications, compliance documentation, inventory records, and coordination with corporate teams. Ensures accurate paperwork, billing, collections, vendor payments, employee records, vehicle documentation, insurance claims, and timely processing of branch activities.

Manage branch office administration, records, reporting, staffing, training, performance evaluations, employee attendance, vendor and customer inquiries, office budgets, and operational procedures. Supervise administrative staff, coordinate with department managers, maintain organized files and workspaces, resolve routine issues, and provide administrative support to the Branch Manager.

Manages daily administrative and financial support, including mail, payments, receipts, calls, supplies, bids, onboarding, payroll submissions, and employee records. Coordinates fleet registrations, compliance paperwork, travel accommodations, and vehicle tracking. Supports enterprise software implementation, data configuration, system training, and operational procedures while assisting managers, employees, and customers.

Serves as the Admissions Office front-desk contact, welcoming visitors, answering communications, coordinating campus visits, maintaining prospective student records and transcripts in Slate, preparing event materials, supporting admissions operations, and training student ambassadors.

Manages the school office team and daily administrative operations, including records, enrollment, transcripts, communications, billing support, data entry, compliance reporting, emergency planning, and family assistance. Maintains accurate employee and student records, updates procedures, coordinates with school leadership and support teams, and supports events and state testing. Requires Microsoft Office, Excel, Google Workspace, reporting-system knowledge, confidentiality, strong communication, and occasional travel or evening work.

Manages office operations for an educational program, including family and child enrollment, information distribution, customer inquiries, participant records, attendance data, student files, board reporting, and office supply inventory. Maintains DYCD Online systems and follows confidentiality, HIPAA, safety, and administrative procedures. Requires strong communication, organization, independent planning, multitasking, and Microsoft Office skills.

Manages office operations for a community program, including family and child registration, intake, information distribution, customer inquiries, DYCD Online data entry, student files, statistical reporting, and office supply inventory. Ensures accurate, confidential work in compliance with agency policies and HIPAA guidelines. The role requires strong organization, communication, prioritization, and independent task management skills.

Manages office operations for a school-based program, including family and child enrollment, information distribution, customer inquiries, participant records, DYCD Online data entry, student files, statistical reporting, and office supply inventory. Maintains confidentiality and follows HIPAA guidelines while coordinating administrative activities efficiently and accurately.

Manages office operations for a community services program, including family registration and intake, program communications, participant data entry, student files, statistical reporting, and office supply inventory. Handles customer inquiries, prepares board-report data, and coordinates administrative resources. Requires clerical knowledge, Microsoft Office and Google systems proficiency, strong communication and customer service skills, leadership, organization, and the ability to work independently and manage multiple priorities.

Own day-to-day San Francisco office operations, including facilities, supplies, vendors, access, equipment, and new-hire setup. Lead employee experience initiatives, culture programs, events, gifting, swag operations, and 8–10 annual company offsites. Support executive and cross-functional projects while managing budgets, timelines, vendors, communications, and administrative tasks.

Manage executive support, office operations, bookkeeping, accounts payable and receivable, reconciliations, expense tracking, records, documents, meetings, correspondence, supplies, and multi-company administrative coordination. The role requires accurate handling of confidential financial information, deadline tracking, process improvement, and independent prioritization across dealership management and real estate operations.

Manages daily music lesson operations, including student and teacher scheduling, make-ups, cancellations, communications, inquiries, and service issue resolution. Supports enrollment, retention, staffing, recitals, workshops, and school events while maintaining organized records and common areas. The role requires strong organization, communication, customer service, multitasking, and scheduling abilities, with some light cleaning and administrative support.

Own the day-to-day operations and workplace experience for Blacksmith’s in-person San Francisco office. Responsibilities include managing facilities, supplies, equipment, vendors, contracts, guest reception, team events, catered meals, employee celebrations, and customer events. The role focuses on creating an enjoyable, high-quality office environment, coordinating logistics across the business, managing multiple initiatives, and continuously improving the workplace experience.

Manages elementary school front office operations, including visitor services, communications, attendance, enrollment, student records, transportation coordination, events, supplies, and administrative support. Assists with student health and safety procedures, maintains confidentiality, and communicates concerns to school leadership. Requires bilingual English and Spanish communication, strong organization, Microsoft Office proficiency, and familiarity with PowerSchool or similar student information systems.

Manages daily office operations, including greeting visitors, maintaining common areas, handling documents and records, coordinating vendors, deliveries, supplies, catering, scheduling, and events. Provides administrative and compliance support while ensuring a professional, organized, and welcoming Arlington office environment.

Owns daily office and workplace operations, including vendor coordination, space planning, budget tracking, ticket resolution, workplace programs, employee perks, onboarding, recognition, and company events. The role also supports culture across headquarters and U.S. hub offices, manages workplace requests and purchase orders, and requires availability outside standard working hours.