Top Entry Level Office Manager Jobs

Part-time Office Manager responsible for independently running either the morning or evening shift at a New York City office. Duties include opening or closing the office, managing front-of-house activities, coordinating meals, stocking supplies, maintaining common areas, supporting guests and vendors, handling building needs, and completing daily handoffs with a counterpart. The role requires reliability, strong communication, proactive coordination, and consistent availability five days per week.

Own the day-to-day operations and workplace experience for Blacksmith’s in-person San Francisco office. Responsibilities include managing facilities, supplies, equipment, vendors, contracts, guest reception, team events, catered meals, employee celebrations, and customer events. The role focuses on creating an enjoyable, high-quality office environment, coordinating logistics across the business, managing multiple initiatives, and continuously improving the workplace experience.

Handles incoming and outbound customer calls, resolves inquiries and billing questions, schedules and confirms services, welcomes prospective customers, collects overdue payments, and may assist with reporting, account updates, accounts payable, HR paperwork, and payroll processing.

Manage daily Brooklyn office operations, including technology, upkeep, onboarding, policies, and employee experience. Provide executive assistance to the CEO through calendar, travel, correspondence, documentation, and scheduling management. Coordinate team travel, events, and biannual company gatherings; develop automation systems to reduce manual work; and handle confidential information discreetly.

Provides dedicated executive support to the Chief Science Officer, including complex calendar management, briefing preparation, travel coordination, stakeholder communication, and follow-up tracking. Manages the Boston office, facilities vendors, supplies, visitors, new-hire setup, events, budgets, and partner experiences. Requires daily in-person work in Boston and occasional event travel.

Manages day-to-day Houston office operations, including facilities, vendors, workplace services, safety preparedness, events, and administrative initiatives. Provides executive assistant support, coordinates calendars and travel expenses, manages office projects, and supports the People & Culture team. The role requires strong organization, responsiveness, service orientation, proactive problem-solving, and onsite execution in a fast-paced environment.

Oversee daily office administration, front desk operations, supplies, vendor setup, accounts payable support, subcontractor compliance, employee onboarding, timecard accuracy, and warranty claim tracking. Serve as the liaison between the local division and corporate teams while supporting office organization and business leaders.

Greets guests, answers and directs phone calls, performs clerical duties, manages mail and filing, orders office supplies, maintains office kitchen areas, and assists with mortgage fulfillment tasks including auditing closing and trailing documents. Requires professional communication, confidentiality, time management, basic Microsoft Office proficiency, a high school degree, and prior clerical experience.

Manage daily operations for Fi’s NYC headquarters, including supplies, equipment, mail, vendors, maintenance, office organization, budgets, contracts, packages, badges, and onboarding. Partner with People, IT, Finance, and leadership to support workplace events, culture, seasonal decor, swag, and welcome kits. Greet guests and employees while maintaining a welcoming, functional, dog-friendly office environment.

Manages the school office team and daily administrative operations, including records management, enrollment and withdrawal processing, transcripts, mail, data entry, employee records, SOPs, event logistics, and family support. Coordinates with facilities, property management, school leadership, and the district on compliance, emergency planning, and state testing. Trains administrative assistants, maintains confidentiality, and supports school projects and operations.

Manage office administration, facilities, supplies, equipment, bills, vendors, budgets, policies, and workplace procedures. Coordinate with HR and IT, support visitors and new-hire onboarding, address employee office-management questions, negotiate vendor and lease agreements, and organize employee events. The role requires strong organization, communication, time management, attention to detail, multitasking, problem-solving, and proficiency with Microsoft Office.

Handles incoming and outbound customer calls, resolves inquiries and billing questions, schedules services, confirms appointments, collects overdue payments, and welcomes prospective customers. Additional duties may include daily reporting, updating customer accounts, accounts payable, HR paperwork, and payroll processing. Requires strong customer service, problem-solving, computer, typing, 10-key, time-management, and organizational skills.

Manages office administration, coordination, scheduling, supplies, and day-to-day workplace support. Specific responsibilities are unavailable.

Oversee office administrators, schedules, customer service, reservations, pre-orders, payments, shipping and pickup orders. Coordinate with Disney managers, warehouse, operations, accounting, and partnership teams. Maintain office supplies, resolve customer and operational issues, support inventory management, and ensure efficient office operations. The role requires a flexible schedule of 45 hours per week, including weekdays and weekends.

Manage executive inboxes and calendars, office supplies and vendors, campaign-material logistics, executive and sales travel, and recurring process documentation. The role requires proactive coordination, strong organization, clear communication, discretion, and in-office availability in a fast-moving startup environment.

Manages office administration, policies, procedures, supplies, vendors, payroll reconciliation, inventory processes, order documentation, and employee onboarding support. Ensures efficient, compliant, and confidential office operations while coordinating with internal departments, customers, service providers, landlords, and Human Resources. The role requires effective communication, multitasking, computer literacy, and occasional travel by vehicle and air.

Manage customer communications, estimator and job scheduling, inventory, employee hours, job purchases, invoicing support, material pricing, and social media and email outreach. The role coordinates clients, technicians, estimators, and management while adapting schedules to cancellations and staffing changes. Most work is remote, but a driver’s license and transportation are required.

Manages daily operations for a mobile home and RV community, including rent collection, bookkeeping, leasing documentation, inspections, resident complaints, maintenance coordination, budgeting, contractor oversight, and emergency response. Ensures the community remains clean, safe, and compliant while supporting residents and facilitating move-in and move-out processes.

Manages branch administrative operations, including paperwork, invoicing, accounts receivable and payable, credit applications, personnel documentation, payroll support, inventory and asset records, lien and bond processes, DOT compliance records, insurance claims, and coordination with corporate administration.

Own day-to-day office operations across multiple sites, including supplies, meals, furniture, onboarding logistics, facilities coordination, mail, couriers, vendors, and company events. The Office Manager will maintain office infrastructure, support guests and new hires, coordinate with IT, People Ops, and Facilities, and improve workplace systems and experiences in a fast-growing hardware startup.

Manage front-office operations for a new Dallas location, including greeting families, scheduling client and coach sessions, supporting the location director, maintaining procedures and supplies, coordinating vendors and deliveries, and assisting with employee transitions. The role also supports community events, local outreach materials, and office setup. It requires dependable communication, attention to detail, professionalism, organization, and comfort handling client situations.

Manage daily office operations and support management and sales representatives. Responsibilities include preparing proposals and reports, handling calls and mail, ordering supplies, tracking sales and marketing campaigns, researching market segments, and coordinating with customers, vendors, and employees. The role requires strong data entry, communication, organization, multitasking, accounting, and Microsoft Office skills. SAP and construction experience are preferred.

Supports the HomePlus program’s administrative and operational functions. Responsibilities include assisting program leadership, managing inventory and supplies, coordinating furniture purchases, processing rent payments, invoices, and checks, maintaining YARDI records and tenant files, preparing reports, and updating administrative documents. The role requires strong organization, communication, confidentiality, computer proficiency, and the ability to manage multiple priorities in a supportive housing environment.

Provides administrative, customer service, scheduling, dispatch, invoicing, compliance, payment, document management, and general office support for branch operations. Coordinates technicians and customer communications, maintains service records, processes transactions, supports facility vendors, and assists with events and administrative projects. Requires strong organization, accuracy, communication, customer service, and proficiency with Microsoft Office; Salesforce or ERP experience is preferred.

Manages plant administrative, accounting, load scheduling, inventory tracking, invoice processing, purchase orders, reporting, and reconciliation activities. Records inbound and outbound shipments, resolves load and invoice discrepancies, supports scale administration, and ensures required documentation and safety procedures are followed. The role works closely with the Plant Manager and may support operations or accounting advancement opportunities.