Top Entry Level Office Manager Jobs

Oversees business office operations, including accounting, payroll, accounts payable, resident billing, deposits, collections, lease renewals, and petty cash reconciliation. Manages human resources activities such as recruitment, onboarding, benefits administration, workers’ compensation claims, and employee records. Maintains confidential files, supports compliance and safety procedures, supervises staff as needed, and participates in community events and manager-on-duty responsibilities.

Manage day-to-day Canton office operations, including front desk services, facilities, vendors, supplies, budgets, expenses, meetings, events, onboarding logistics, and employee and client experiences. Coordinate with leadership and shared services to align local activities with firmwide initiatives, support communications, and address office needs proactively.

Provides primary administrative support for a university Mechanical Engineering department. Responsibilities include serving as the department office’s first point of contact, routing inquiries, managing communications and records, preparing materials, assisting with event-related financial transactions, and coordinating meeting, conference, travel, and operational logistics. The role requires strong customer service, organization, communication, confidentiality, computer proficiency, and the ability to manage multiple priorities onsite.

Manage customer communications, estimator and job scheduling, inventory, employee hours, job purchases, invoicing support, material pricing, and social media. Coordinate clients, staff, and management while adapting to schedule changes and supporting efficient business operations. The role is primarily remote and requires strong computer, CRM, customer service, communication, scheduling, and basic business skills.

Manage daily office communications, customer scheduling, job assignments, employee time and purchase tracking, inventory, invoicing support, estimator assistance, and social media and email outreach. The role requires strong computer, CRM, customer service, scheduling, communication, organizational, and basic business skills. The position is mostly remote but requires transportation, a driver's license, fluent English and Spanish, and U.S. citizenship.

Supports the executive team by managing complex calendars, domestic and international travel, meeting preparation, expenses, and confidential information. Runs day-to-day office operations, including supplies, lunches, vendors, mail, shipments, visitors, onboarding logistics, and events. Also identifies process improvements and handles special projects. The role requires strong organization, communication, initiative, discretion, adaptability, and proficiency with Google Workspace and Slack.

Oversee daily office administration for the Gainesville Administration Building and support related plant operations. Responsibilities include matching receiving records to purchase orders and invoices, processing purchasing information, reconciling inventory and product yields, managing supplies and petty cash, coordinating repairs and IT support, maintaining records, controlling office access, and facilitating paperwork between office and plant. The role also provides administrative support across locations and requires daily errands to the plant and post office.

Manages reception, visitor services, office facilities, supplies, seating, vendors, mail, onboarding support, events, safety procedures, equipment, expenses, and workplace requests. Coordinates building access, maintenance, deliveries, relocations, and basic IT or AV troubleshooting while supporting employee experience and business continuity. Requires strong organization, communication, multitasking, office technology proficiency, and prior office management, hospitality, or administrative experience.

Manages parish office administration, including databases, records, contributions, mail, supplies, calendars, facility agreements, correspondence, and copier operations. Supports the pastor, parish administrator, accountant, parishioners, volunteers, and parish-wide events. Coordinates campaigns, announcements, Mass intentions, donations, employee onboarding, and event logistics while answering phones, greeting visitors, and referring individuals to social services.

Manages daily business office operations for a senior living community, including resident billing, invoicing, accounts payable, payroll, banking reconciliation, cash management, financial reporting, employee records, benefits enrollment, workers’ compensation, unemployment filings, compliance, office supplies, and administrative support.

Manages executive administrative support and office operations, including calendars, meetings, events, facilities, vendors, purchasing, budgets, records, mail, onboarding, and confidential information. Coordinates special projects, improves workflows, supports insurance-related administrative inquiries, and serves as a central liaison for executives, employees, clients, vendors, and partners. Requires sound judgment, discretion, organization, strong communication, and independent problem-solving. Public notary commissioning and a background check are required.

Manages branch administrative operations, including invoicing, accounts receivable and payable, credit applications, contracts, lien and bond processes, personnel paperwork, payroll support, inventory records, DOT compliance documentation, insurance claims, and digital filing. Coordinates with corporate teams, ensures accurate paperwork and billing, supports collections and payments, and serves as a professional contact for visitors and callers.

Manage office administration, order auditing and processing, accounts receivable and collections, payroll commissions and bonuses, personnel paperwork, customer account discrepancies, sales support, and other administrative tasks. The role requires strong Microsoft Office, math, communication, organizational, and multitasking skills, with flexibility for overtime.

Manage daily office operations and facilities, reception and visitor experience, employee onboarding support, event logistics, vendor and technology coordination, safety/compliance tasks, basic IT/AV troubleshooting, expense tracking, and special projects like moves and business continuity support.

Run the New York office five days per week, managing facilities, vendors, supplies, access, safety, onboarding, offboarding, visitors, events, invoices, renewals, and the office budget. Build operational processes for a growing team, coordinate lunches and offsites, support customer and community events, and create a welcoming, productive office environment. The role requires a hands-on, organized, autonomous operator who communicates well and stays calm under pressure.

Manage daily office operations and support management and sales representatives. Responsibilities include preparing proposals and memos, coordinating conference calls, maintaining reports, handling telephone and mail, ordering supplies, tracking sales and marketing campaigns, researching market segments, and providing administrative and accounting support.

Provides executive-level administrative support to senior investment professionals while managing day-to-day operations of a 10–20 person Greenwich office. Responsibilities include complex calendar and travel coordination, meeting and presentation preparation, expense processing through Workday, vendor and facilities coordination, inventory management, invoice processing, and backup coverage for office managers and executive assistants. The role also supports ad hoc projects and requires discretion, organization, flexibility, strong communication, and advanced PowerPoint skills.

Manage executive administrative support, office facilities, vendors, equipment, onboarding logistics, business operations, and company events. Coordinate calendars, travel, meetings, retreats, board sessions, and employee celebrations across time zones. Procure workplace supplies, swag, welcome packages, and recognition items while supporting a positive office culture. Maintain reliable processes, communicate with stakeholders and vendors, and independently manage shifting priorities with discretion and attention to detail.

Manages administrative and financial support for a rental facility, including mail distribution, bank deposits, invoice scanning, accounts payable and receivable data entry, vendor inquiries, overdue invoice follow-up, monthly closing assistance, filing, and budget management. The role also maintains confidentiality, supports branch advertising and enrichment budgets, and provides general office support.

Supports branch operations by coordinating technician and sales schedules, processing invoices, assisting with collections, maintaining customer records and compliance documents, preparing reports, handling mail, and providing administrative support to management and branch teams.

Manages daily corporate office operations, facilities, vendors, technology and copier services, financial deposits, petty cash, vehicles, property assets, mail, meetings, events, and campus support. Maintains records, coordinates maintenance and equipment purchases, processes deposits in QuickBooks, monitors student leads, prepares graduation certificates, and communicates operational updates to the President/CEO.

Handles inbound and outbound customer calls, resolves service and billing inquiries, schedules appointments, welcomes prospective customers, confirms services, collects overdue payments, updates accounts, and may support reporting, accounts payable, HR paperwork, and payroll processing.

Supports office operations through workflow coordination, compliance, documentation, reporting, scheduling, meeting logistics, project tracking, process improvement, and cross-functional collaboration. The role provides oversight to assigned staff, analyzes performance data, prepares workshop materials, captures decisions and action items, and supports service excellence. Strong organization, communication, professionalism, multitasking, and Microsoft Office proficiency are required.

Manage administrative operations for the headquarters office while supporting the CEO and executive leadership team. Responsibilities include calendar and meeting coordination, preparing presentations and reports, managing office supplies and vendors, coordinating travel, supporting executive projects, and handling confidential information. The role requires strong organization, communication, discretion, attention to detail, and the ability to work independently in an in-office environment.

Manages daily office operations, supports the President and CEO and Chief Development Officer, coordinates meetings and fundraising events, handles correspondence, maintains donor records, processes donations, and assists with Board logistics and special projects.