Top Senior Office Manager Jobs in Miami, FL

Manages daily departmental office operations, fiscal activities, personnel support, records, facilities, purchasing, travel, and administrative procedures. Oversees budgets, payroll adjustments, invoices, inventory, vendors, and Workday transactions while ensuring compliance with university policies. Serves as a liaison with Human Resources, Finance, Purchasing, Facilities, and IT; supports faculty, staff, students, and department leadership; coordinates calendars, meetings, onboarding, and special projects.

Manage daily Miami office operations and workplace services while providing high-level administrative support to executives. Responsibilities include complex calendar management, travel coordination, expense processing, meeting and event organization, executive materials, vendor and facilities coordination, supplies, onboarding support, space planning, invoices, and budget tracking. The role requires discretion, strong organization, communication, service orientation, and the ability to manage competing priorities in a fast-paced biotechnology environment.

Manage daily headquarters and executive office operations, facilities, supplies, budgets, records, events, meetings, travel arrangements, and administrative projects. Serve as the liaison between executives, office staff, and cross-functional teams while maintaining a professional, organized workplace. Support leadership and HR with presentations, reports, policies, procedures, and confidential information. The role requires strong organization, communication, discretion, adaptability, and proficiency with workplace collaboration tools.

Supervise clerical staff in the in-house legal office, assign and monitor workflow, conduct performance reviews, maintain office calendar, handle inquiries, perform secretarial/paralegal tasks, and assist with hiring, training and projects to ensure efficient operations.

Manages the Pediatrics Chair’s Office by overseeing daily operations, records, correspondence, scheduling, travel, supplies, expenses, budgets, internal controls, and communications. Supervises and develops office staff, supports faculty recruitment, prepares reports and meeting materials, reconciles corporate card expenses, and improves administrative processes. The role requires professionalism, discretion, strong organization, financial oversight, communication skills, and the ability to manage competing priorities in a fast-paced academic medical environment.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.