Top Operations Jobs

Coordinates facilities, reservations, resources, vehicles, cleanings, supplies, events, calendars, budgets, invoices, inventory, and operational systems across campuses. Resolves scheduling conflicts, maintains forms and reservation information, supports project processes, and assists with volunteer onboarding and compliance. The role requires strong organization, communication, problem-solving, attention to detail, and the ability to manage multiple priorities.

Supports data entry, document and file management, document preparation, scheduling, and compliance with established procedures. The role requires accurate information handling, basic administrative skills, adherence to quality standards, participation in training, and full-time on-site availability Wednesday through Sunday, including some holidays.

Processes high-volume lockbox transactions, including sorting mail, opening and batching checks and documents, scanning, data entry, image reassociation, document retention, and outgoing mail preparation. Follows banking regulations, internal controls, security procedures, and client instructions while meeting productivity and deadline requirements. Performs end-of-day procedures, escalates issues, and supports administrative operations. Requires reliable attendance, attention to detail, flexibility, and the ability to work independently in a fast-paced environment.

Processes high-volume lockbox transactions, including sorting mail, batching checks and documents, scanning, data entry, image reassociation, storage preparation, and outgoing mail. Follows client instructions, internal controls, security protocols, and banking regulations while meeting productivity and deadline standards. Performs end-of-day procedures, escalates issues, and supports administrative operations. Requires accuracy, dependable attendance, flexibility, basic Microsoft proficiency, and the ability to pass background and drug screenings.

Supports day-to-day digital platform operations for GPS and plug-in applications, including ticket execution, intake governance, incident communications, testing, and experience analytics. Manages operational queues, service requests, escalations, root-cause remediation, UAT, regression testing, and Medicaid-specific validation. Reviews Quantum Metric data to identify defects and experience friction, communicating insights to senior leaders and Product and IT partners.

Administers safety, risk management, insurance, and operations programs for NOVA Parks. Develops safety policies, conducts inspections and incident investigations, manages insurance claims and renewals, coordinates training and safety committees, oversees aquatic safety, and monitors regulatory compliance. Also manages purchasing, contracts, leases, grants, invasive management programs, and operational initiatives while advising leadership and supervising staff.

Leads engineering operations initiatives focused on metrics, dashboards, performance reporting, planning, process improvement, and cross-functional execution. Coordinates with engineering, program management, quality, supply chain, and finance teams; tracks milestones, risks, dependencies, and corrective actions; and presents leadership-ready updates. The role improves operating mechanisms, standardizes workflows, and supports continuous improvement within an engineering, manufacturing, or aerospace environment.

Operations intern supporting analyses, recommendations, process improvements, research, and special projects across business functions. The role involves identifying and resolving routine data issues, communicating roadblocks, checking processes, and presenting findings to management. Candidates should be pursuing a bachelor's degree in operations management, supply chain management, or a related field, with exposure to Lean or Six Sigma preferred. Overnight travel is typically less than 10% of the time.

Supports insurance claims operations by setting up and routing claims, verifying policy details, managing inboxes and service requests, organizing claim documentation, processing invoices and payments, maintaining accurate claim data, correcting exceptions, preparing reports, and supporting examiners and leadership. The role also manages catastrophe bulletins, vendor information, workflow improvements, AI-assisted data extraction, and system testing while handling confidential information.

Conducts and reports on transfer agency operations, leads client onboarding and internal conversions, manages key metric reporting, supports daily processes, resolves escalated issues, and reviews procedures to reduce risk and improve efficiency. Provides guidance to less experienced team members and contributes to team objectives.

Supports the Training Center’s technology operations by managing websites and digital platforms, coordinating communications, maintaining data quality, developing reports and dashboards, providing on-site technology support, administering applications and user access, coordinating technology projects, improving processes through automation, and creating documentation and training materials. The role partners with IT, staff, instructors, leadership, vendors, and technology providers to improve operational efficiency, communication, service delivery, and educational outcomes.

Provides administrative and operational support for Brightway Cards by processing account updates, reviewing and deciding accounts, managing mail, researching account issues, completing remediation projects, and responding to internal and external inquiries. The role requires accurate, high-volume task processing, regulatory compliance, effective communication, independent work, and proficiency across multiple systems.

Supports payment operations across chargebacks, disputes, refunds, settlements, and processor monitoring. Responsibilities include preparing representments, tracking payment KPIs, coordinating documentation with sellers and internal teams, investigating routine payment issues, responding to Tier I-II inquiries, and maintaining standard operating procedures. The role is remote and designed for early-career professionals developing expertise in payments, risk, fraud, and payment optimization.

Provides strategic and operational leadership across clearing firm operations, overseeing securities processing, controls, risk, compliance, staffing, vendors, and service delivery. Leads complex cross-functional initiatives, process improvements, automation, and operating-model development. Manages performance metrics, escalations, policies, business continuity, budgets, and operational readiness while developing managers and teams and partnering with business, technology, finance, risk, compliance, and external providers.

Own founder calendars, protect focus time, triage requests, resolve scheduling conflicts, and ensure follow-through. Manage San Mateo and San Francisco office operations, including supplies, vendors, space, and visitors. Support cross-functional scheduling and help build AI-powered workflows using the company’s product. Handle sensitive information with discretion while contributing to the development of the company’s operations function.

Supports Capital Markets trading and underwriting operations by liaising between business users, technical teams, and vendors. Develops test cases and scripts, facilitates system testing and production validation, assists with training, calculates accrual periods, analyzes security setups, and supports safekeeping, trading, settlements, and funding operations. Cross-trains across Capital Markets Operations functions and helps identify system solutions for business processes and information systems.

Own global go-to-market revenue planning and sales productivity operations. Build capacity, funnel conversion, quota, attainment, and productivity models; manage planning calendars, target setting, quota rollouts, and operating reviews. Advise Sales, FP&A, Strategy, and senior leadership while partnering on incentive design and operational efficiency through analytics, CRM, reporting platforms, and generative AI.

Directs business operations for Global Commercial Strategy & Operations, partnering with the VP and leadership team to manage business rhythms, planning, budgets, headcount, prioritization, communications, culture, and organizational alignment. Leads complex cross-functional initiatives, staff meetings, employee engagement, inclusion programs, and strategic workstreams while advocating for team needs across marketing, sales, engineering, finance, and other functions.

Leads enterprise strategy and operations for an academic medical AI, precision medicine, and data analytics office. Oversees informatics consolidation, budgets, investment plans, data platform development, partnerships, grants, philanthropy, faculty recruitment, governance, programming, and staff management across university and clinical stakeholders. Translates scientific opportunities into institutional and industry impact while serving as the primary operational liaison for internal and external constituencies.

Coordinates branch operations, sales support, inventory control, customer and vendor concerns, reporting, credits, returns, distribution processes, and special projects. Supports managers in improving efficiency, profitability, customer satisfaction, and compliance. The role also oversees inventory discrepancies, transportation procedures, and operational reporting while traveling between regional facilities as needed.

Serve as Aslan’s first business operations hire, owning unassigned functions such as finance operations, vendors, contracts, insurance, registrations, compliance deadlines, onboarding, tooling, documentation, and internal processes. The role provides operational support for hiring, office logistics, security, partner-facing setup, and national security pilots while building scalable systems and ensuring urgent work is executed reliably.

Analyzes and improves business processes, workflows, service delivery, and operational performance. Prepares reports, supports compliance, audits, quality assurance, training, and issue resolution. The role collaborates cross-functionally, monitors metrics, recommends enhancements, manages operational risk, and assists clients with financial needs and referrals to specialty services.

Administer enterprise client management platforms, support operating system deployment, software packaging, patching, automation, and troubleshooting. Coordinate ticket escalation, remote-site technology services, procurement, renewals, vendor interactions, and status reporting. Maintain technical documentation, policies, configurations, and standards while supporting platform upgrades and modernization initiatives.

Assists the Facility Manager with day-to-day parking operations, including supervising frontline staff, scheduling, customer service, cash handling, reporting, deposits, budgeting, equipment maintenance, safety reporting, hiring, and training. The role supports client satisfaction and ensures location operations follow contractual guidelines. Weekend and second- or third-shift availability may be required.

Provides executive and operational support to the CEO and CFO, including calendar and correspondence management, meeting preparation, travel coordination, action-item tracking, and confidential communications. Maintains project trackers, operational documents, renewal dates, reports, and standard operating procedures across multiple medical practices. Supports practice managers, provider recruiting and onboarding, new-location readiness, vendor coordination, and cross-functional initiatives involving HR, Finance, IT, and Operations.