Top Admin Jobs in Glasgow

Provides administrative support for local operations, including maintaining records and spreadsheets, handling tenant enquiries, scheduling work, booking operative jobs, processing communications, and supporting purchase orders, invoicing, and cost data entry. The role involves stakeholder liaison, customer service, meeting attendance, and coordination with internal teams, clients, service users, and operatives. It is a full-time, office-based position in Coatbridge.

Provides commercial and administrative customer support throughout the quotation-to-order process. Responsibilities include responding to enquiries, preparing quotations, processing purchase orders, issuing acknowledgements, tracking fulfilment, maintaining customer and order records, supporting contract review and compliance, and coordinating with sales, engineering, supply chain, finance, and other stakeholders. The role also contributes to continuous improvement and requires accurate, organised, professional communication.

Provides administrative, financial, contract, procurement, and project support to Field Engineering Services and Operations Managers. Maintains SAP records, budgets, forecasts, costs, revenue, margins, invoices, purchase orders, supplier information, WIP, and contract registers. Prepares reports, resolves data queries, and improves administration processes. Requires strong organization, numeracy, Excel skills, attention to detail, communication, and willingness to learn.

Provides senior administrative support for university research and teaching programmes. Responsibilities include advising academic staff and students, coordinating education activities, managing complex processes such as induction, attendance, timetabling, examinations and graduation, preparing reports, analysing data, maintaining systems and documentation, supporting quality assurance audits, and contributing to student experience improvements. The role may also supervise staff, coordinate workloads, and provide committee support.

Reviews and manages sensitive documents, retrieves and processes records, maintains inventory accuracy, identifies files for destruction, and securely handles physical assets. Ensures compliance with ISO 9001, Sarbanes-Oxley, internal policies, and safety standards. Uses inventory systems and handheld scanners to process orders and relocations, while supporting quality assurance and mentoring new team members.

Owns the administration, configuration, security, integrations, and optimization of Everway’s Salesforce-based revenue technology ecosystem. Supports Salesforce Sales Cloud, Gong, QuotaPath, ABM platforms, and related tools while improving lead-to-opportunity, quote-to-cash, and customer lifecycle processes. Troubleshoots data flows, supports MuleSoft integration initiatives, enables automation, maintains governance and documentation, and partners with Sales, Customer Success, Finance, RevOps, Data, and engineering stakeholders.

Manage rent arrears, rent collection, tenancy sustainment, and income maximization across assigned properties. Provide customers with payment, benefits, debt, and financial inclusion advice; create tailored payment plans; support complex arrears and eviction cases; and maintain rent accounts and tenancy records. Produce statements, reports, funding returns, and administrative documentation while handling petty cash and income monitoring. Work collaboratively with colleagues and travel to properties as required.

Provides administrative support to regional leadership teams, including people administration, diary and meeting management, travel and expenses coordination, workforce planning, reporting, and event logistics. The role manages confidential information, coordinates competing requests, supports regional communications and organisational changes, and contributes to process improvement while partnering with Regional Managers, People Partners, and wider support teams.

Provides comprehensive administrative support to regional leadership teams, including people administration, diary and meeting management, travel and expense coordination, workforce planning, reporting, and event logistics. The role manages confidential information, coordinates competing requests, supports Regional Managers and People Partners, and contributes to process improvement and regional business priorities.

Provides administrative and casework support to solicitors across the PDSO network. Responsibilities include maintaining case files, audio and copy typing, document management, reception, client enquiries, diary management, mail handling, invoice processing, Legal Aid Online monitoring, and supporting staff training. The role requires strong communication, organisation, accuracy, IT skills, confidentiality, customer service, and independent judgement.

Provides administrative support for frontline operations across Scotland. Responsibilities include managing a central inbox, preparing communications and mail merges, maintaining accurate records, tracking process-driven tasks, escalating issues, liaising with operational teams, supporting compliance requirements, and providing project and colleague-cover assistance.

Provide part-time administrative support (2–5 hrs/week) including email and calendar management, reviewing applications, maintaining records, attending meetings, note-taking, and occasional outreach to support a CIC serving 15–19-year-olds.

Maintain, monitor, troubleshoot, and improve servers, networks, and IT systems. Provide technical support across departments, implement upgrades, patches, and backups, collaborate with vendors, assist with IT improvement projects, maintain system documentation, and support compliance with security policies. The role requires Windows Server, Active Directory, networking, troubleshooting, and cybersecurity knowledge, along with strong communication, teamwork, prioritization, and continuous-learning skills.

Provides complex administrative support within Birmingham Business School, advising on systems and procedures, resolving queries, managing stakeholder relationships, coordinating events, supporting projects, interpreting data, maintaining operational processes, and processing financial, HR, procurement, facilities, and compliance activities. The role may supervise staff or budgets, deliver training, prepare reports, support committees, and manage workloads independently across a large university environment.

Manage rent arrears, rent collection, income maximisation, payment plans, tenancy sustainment and financial inclusion for vulnerable customers. Provide advice and referrals on benefits, debt and money management; support eviction processes and colleagues. Maintain rent accounts and tenancy records, administer petty cash, monitor income and expenditure, generate rent statements, submit performance information and produce reports. Travel to local properties, handle sensitive information and work flexibly during operating hours.

Leads comprehensive postgraduate research administration across admissions, induction, attendance, funding, examinations, progression, and graduation. Advises academic staff, resolves complex queries, supports operational process development, prepares institutional reports, analyzes complex datasets, maintains documentation, and supports quality assurance audits. The role also provides committee secretarial support, supervises or coaches colleagues, coordinates workloads, and contributes to improving the postgraduate researcher experience while ensuring compliance with data protection, equality, and university policies.

Provide client-focused administration for SIPP clients, manage client communications and tasks to agreed service levels, ensure regulatory compliance, accurately record time, and support continuous service improvement within team values and procedures.

The role involves supporting e-commerce operations and stock management. Applicants are encouraged to contribute ideas and help achieve the company’s global impact.

The Pension Administrator - Projects supports project delivery, ensures compliance, manages data cleansing, and collaborates with teams to enhance client services.

Design, build, and maintain enterprise Atlassian solutions (Jira, JSM, Confluence). Translate business needs into configurations, automations, integrations (M365, CI/CD, APIs), and documentation. Ensure platform stability, performance, governance, and stakeholder collaboration while driving automation and cross-platform connectivity.

Own and maintain the Salesforce Service Cloud and CX tech stack for global fintech kiosk operations: configure CRM, manage CTI/telephony roadmap, support integrations, build dashboards and reports, troubleshoot users, and deliver insights to support and leadership.

The Pension Administrator supports pension scheme operations, performs calculations, coordinates with teams, and ensures quality service while managing data accuracy and client inquiries.

Provide L2/L3 IT support, manage Azure services, corporate network devices, Active Directory, and cloud infrastructure, ensuring reliable IT Security systems while collaborating in a global team.

The Cruise Programs Administrator supports the Cruise Director with administrative tasks including managing guest programs, inventory, schedules, and budget monitoring while providing excellent customer service.

The Academic Administrator supports the Director of Studies by managing administrative tasks, monitoring student attendance, and ensuring efficient class allocations while promoting student welfare.