2026 UK -Academic Administrator

Join our winning team of global superstars in summer 2026 

Embassy Summer, under its parent company EC English, offers award winning summer vacation programmes for young people across multiple locations in the UK, Malta, Spain, South Africa & UAE.  Students learn English or Spanish whilst immersing themselves in the local culture and surroundings.  Our programmes are a combination of language classes, exciting excursions and fun-filled sporting, creative and social activities.    

From its humble beginnings in Hastings over four decades ago, Embassy Summer has today evolved into a globally recognised and trusted brand.  Our vision is to help our students succeed in a global community.  We love bringing our young learners from around the world together through a common language and building global connections.  

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Position Summary: 

The Academic Administrator reports to the Director of Studies. Their role is to carry out the administrative tasks of the Academic Department promptly and accurately. 

Key Responsibilities:  

• Ensuring the smooth running of the academic department in collaboration with the Director of Studies. 

• Promoting and safeguarding the welfare of students with whom you come into contact. 

• Maximise student and Group leader satisfaction by dealing with classing and level queries. 
   

Specific Responsibilities: 

Under the direction of the DoS 

• Monitoring and checking attendance. 

• Assisting with testing and induction days. 

• Collating test results. 

• Assigning students to classes and communicating class allocation. 

• Assigning teachers to classes. 

• Printing and displaying class lists in a timely manner. 

• Printing certificates and reports. 

• Monitor branded stock and ensuring the teacher’s rooms are stocked with required resources. 

• Check technology in classrooms, if required. 

• Ensuring all student feedback is collected prior to student departure. 

• Ensure contracted teacher centre duties are fulfilled. 

• To carry out centre duties to meet the operational needs of the centre. 

• To create a positive, inclusive and safe workplace environment. 

Organisational Compliance:  

The job holder will be expected to operate in accordance with the company’s Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters.  

Employees are required to cooperate fully with all arrangements in place related to Health and Safety which include implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.  

Education Required:  

• To have excellent Excel and other Microsoft Office skills 

Education Desired:  

• Educated to Degree Level or equivalent (Level 6 Qualifications and Credit Framework)  

• CELTA, Trinity ESOL or 

• To have completed a TEFL course (min 120 hours input) 

Essential criteria:  

• Attention to detail 

• Desire to work in education / learning  

• Excellent organisational skills 

• The ability to communicate effectively with others 

• The ability to work independently 

Personal Attributes:  

• Excellent communication and interpersonal skills  

• Excellent organisational and planning skills  

• Excellent IT skills (especially Excel) 

• Ability to work under pressure 
  Working week: 

• 6 days out of 7 (1 day off per week) 

• All management roles are residential 

Remuneration:
Gross weekly pay: £698.98
(Basic weekly pay: £623.70 + Holiday pay: £75.28)

Staff uniform: 

All staff are required to wear the designated company uniform while on duty. Employees must ensure that the uniform is worn properly, maintained in a clean and presentable condition, and always adheres to the company’s dress code standards. 

Disclosure and Barring Service: 

If you do not have a valid Enhanced DBS and are not subscribed to the DBS update service, we will need to apply for a new Enhanced DBS for you. Please confirm this at the time of application. 

Equality and Diversity: Equality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.