Top Executive Assistant Jobs

Provide high-level administrative support to the CEO: manage calendar and calls, arrange travel, process expenses and invoices, coordinate meetings and events, draft correspondence and presentations, maintain organized filing, take minutes, and handle confidential matters with discretion.

Provide comprehensive executive support to the CEO including calendar and travel management, meeting and event coordination, board materials preparation, executive communications, confidential recordkeeping, and day-to-day administration of the Office of the CEO. Liaise with ELT, Board members, customers, and external stakeholders while improving processes and ensuring seamless execution of executive priorities.

Provide executive-level support to the President including schedule management, correspondence, travel, bookkeeping and payroll, investor/lender reporting, banking, corporate compliance, contract management, delegated project management, nonprofit board support, website and technology platform oversight, and use of Microsoft 365, Adobe PDF, ADP Workforce Now, M3 Accounting, Zoom, and Dropbox. Requires discretion and 5–10% regional travel.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Provide high-level administrative and personal support to the CEO: manage scheduling, coordinate meetings and complex travel, take meeting notes and follow up on action items, prepare meeting materials, handle confidential information, organize executive team events and offsites, and perform ad hoc personal errands and tasks.

Provides remote executive and operational support for coaching engagements. Responsibilities include tracking client engagements, managing calendars and deliverables, drafting follow-ups, preparing coaching documents, administering business software access, maintaining digital files, and supporting executives. The role also researches and optimizes AI workflows using Claude and Gemini for document generation, transcript analysis, and automation, while coordinating multiple concurrent priorities with minimal supervision.

The Executive Assistant supports the Dean by managing their calendar, overseeing office operations, coordinating events, and maintaining professional communications with various stakeholders.

Support the CEO by triaging inbound communications, drafting responses and memos in the CEO's voice, tracking follow-through on commitments, routing information to relevant teams, coordinating with the CEO Office, and handling highly sensitive information with absolute discretion. Role requires early-morning/late-evening availability and onsite presence in Redwood City, CA.

Provide high-touch support to the CEO and leadership: manage calendar and scheduling, run day-to-day NYC office operations, design and maintain internal systems (billing, compliance, vendor management), coordinate invoices and vendor relationships, plan events and offsites, and partner cross-functionally on operational needs to keep the company organized and audit-ready.

Manage all aspects of office operations, onboarding new employees, plan team events, oversee financial operations, and assist the CEO with administrative tasks.

Provide comprehensive administrative support to the senior leadership team, including managing calendars, travel arrangements, and expense processing while maintaining confidentiality and professionalism.

Provide high-trust executive support to the founder: manage calendar, travel, personal ops, hiring pipeline, inbox triage, Notion systems, AI agents/automations, and team coordination to anticipate needs and close loops.

The Executive Assistant supports Managing Partners, especially Chef Danny Grant, managing schedules, coordinating travel, and ensuring streamlined communication while maintaining discretion and confidentiality.

The Executive Assistant will provide administrative support to the Marketing and Business Development team, manage schedules, handle communication, and assist with client events.

Support the CEO (and later other execs) by protecting and optimizing their time, owning complex calendars, triaging external communications, planning travel and events, handling confidential matters, running occasional projects end-to-end, and building automations to reduce time leakage.

The Executive Assistant will support the Chief Customer Enablement Officer and Chief Technology and Innovation Officer by managing calendars, travel, and meetings while demonstrating strong organizational and multi-tasking skills in a fast-paced environment.

The Executive Assistant will manage calls, schedule meetings, handle travel arrangements, complete expense reports, organize files, and support special projects.

The Executive Assistant will provide high-level administrative support to executives, manage schedules, coordinate travel, and handle communications while ensuring effective project management and organization.

This role involves performing administrative tasks for executive management, including managing calendars, arranging travel, and preparing reports.

The Executive Assistant will manage staffing needs with Project Managers, utilize Microsoft Office and Sharepoint, and perform various administrative tasks, including event planning.

The Executive Assistant provides high-level administrative support, manages calendars, coordinates global travel, and handles various administrative tasks.

Provide secretarial and administrative support to the CEO, manage travel arrangements, schedules meetings, handle confidential information, and complete special projects.

Provide high-level administrative support to Global Distribution senior leaders: manage complex calendars, coordinate travel and meetings, process invoices and expenses, enforce policies, serve as SME for procedures, liaise with executive offices, lead ad hoc projects and conferences, and back up other department assistants while handling confidential information with discretion.

Provide executive and administrative support to an Ad Sales executive including heavy calendar management, scheduling meetings, preparing expense reports and travel, producing PowerPoint/Word/Excel materials, project management, handling inquiries, and managing confidential matters and special projects.

Manages office operations, calendars, communications, filing, mail, inventory, equipment, databases, certifications, employee records, and administrative workflows. Handles calls, visitors, job application inquiries, website updates, and general clerical tasks. Assists with payroll and bookkeeping while maintaining confidentiality, organization, professionalism, and responsiveness. The role requires flexibility, attention to detail, strong communication, and the ability to meet deadlines in a full-time office environment.