About Poppy AI
Poppy AI is the AI-powered workspace for creators, marketers, and operators — helping people turn ideas into high-performing content, campaigns, and workflows. We're doing millions in revenue, growing fast, and building toward a billion-dollar outcome. Our founder has 1M+ YouTube subscribers and moves at a pace that requires a world-class operator by his side.
About the Role
We're hiring an Executive Assistant to be the right hand of our founder (Qazi) — an ADHD, fast-moving, high-output operator building one of the most exciting AI companies in the world.
This is not a traditional EA role. You will run his calendar, his schedule, his follow-through, his personal ops, his travel, his hiring pipeline, and the chaos that comes with a hyper-growth startup. Your job has two parts: REACT fast when he needs something, and ANTICIPATE what he needs before he has to ask.
If you're elite, this will be one of the most important roles in his life — and one of the most exciting seats in AI.
What You'll Own
- Calendar, scheduling, and reminders
- Travel planning and personal logistics
- Life design (gym consistency, chess, hobbies, fun)
- Research and follow-up across every domain
- Notion systems for personal ops, projects, and recurring workflows
- AI agents and automations that make the founder 10x more efficient
- Hiring pipeline support — screening, coordinating interviews, running trial tasks
- Inbox and message triage
- Team coordination and loop-closing
- Making sure important things never fall through the cracks
What We're Looking For
- Fast as hell — quick texts, quick research, quick follow-up, quick loop-closing
- AI-native — daily use of ChatGPT, Claude, Poppy, Notion, agents, and automations
- Systems-obsessed — Notion is your playground; you build systems, not just complete tasks
- Comfortable with ADHD / chaotic founder energy — you follow the thread, capture the gold, and organize the chaos
- Fun to be around — goofy, sharp, positive, builder energy; someone the founder genuinely enjoys working with
- A life designer — you don't just book what's asked; you turn ideas like "I want to play more chess" into real plans with tournaments, flights, and logistics
- A talent filter — you can help screen operators, contractors, and hires, spot red flags, and save the founder from wasting time
- Context absorber — you shadow the founder, learn how he thinks, and eventually make decisions on his behalf
Qualifications
- 2+ years experience as an EA, Chief of Staff, operator, or similar high-trust role supporting a founder or executive
- Demonstrated ability to manage complex calendars, travel, and personal logistics
- Heavy daily AI usage — you treat AI as an extension of your brain
- Strong Notion skills (or comparable systems tool) and an instinct for designing workflows
- Excellent written and verbal communication
- Comfortable with direct, fast-paced, sometimes chaotic communication
Nice to Have
- Experience working with creators, founders, or high-profile public figures
- Background in startups, content, or AI tools
- Experience running hiring pipelines or coordinating contractors and agencies
- Familiarity with Claude Code, agent frameworks, and personal automations
Disqualifiers
- You're slow or need tons of hand-holding
- You don't use AI every day
- You're not systems-minded
- You hate chaos or want a predictable 9-5
- You're boring to brainstorm with
- You use Windows, don't have an iPhone, or don't have iMessage
- You talk about "burnout," "boundaries," or "balance" — this role feeds off energy and momentum
Work Details
- Type: Full-time
- Location: Remote (US preferred)
- Timezone: Pacific Time preferred; flexibility required
- Compensation: Competitive, depending on experience
How to Apply
Apply here 👉 https://tally.so/r/44PYLb?utm_source=ashby&utm_content=executive-assistant-right-hand-of-ai-founder
Include:
- Resume or LinkedIn profile
- A short note on how you currently use AI in your day-to-day work
- One example of a system, workflow, or trip you've designed for someone else
If your application is strong, you'll be invited to the next step: a real Executive Assistant challenge.
We're looking for the person who makes the founder say: "holy shit. where have you been?"
Skills Required
- 2+ years experience as an EA, Chief of Staff, operator, or similar high-trust role supporting a founder or executive
- Demonstrated ability to manage complex calendars, travel, and personal logistics
- Heavy daily AI usage (ChatGPT, Claude, other agents) and using AI as a work extension
- Strong Notion skills or comparable systems tool and experience designing workflows
- Excellent written and verbal communication
- Comfortable with fast-paced, direct, sometimes chaotic communication and rapid follow-up
- Ability to build systems, automations, and use agent frameworks (Claude Code familiarity a plus)
- Experience supporting founders, high-profile public figures, or operators (nice-to-have in description)
- Experience running hiring pipelines, screening, coordinating interviews, and running trial tasks
- Familiarity with Claude Code, agent frameworks, and personal automations
- Use of an iPhone and iMessage (disqualifier if not owned)
- Experience with creators, startups, content, or AI tools
What We Do
Poppy AI is a visual AI tool and digital whiteboard designed for content creators, founders, and marketers. It helps users create viral content and advertisements in their own brand voice, saving hundreds of hours per month. By combining the functionality of AI assistants, Notion-like editors, and digital whiteboarding, Poppy AI streamlines the process of brainstorming, research, and copywriting for modern digital marketing workflows.
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