Hi there! 👋
🐼 About us
WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, & positive impact!
Our mission is to help people move more, feel better, and make movement meaningful.
Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York.
Our ambition is to build the world’s leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale.
🎯 About the role
As our Office Manager in the U.S., you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You’ll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.
If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you.
What you’ll do
Finance & Administrative Operations
- Own the monthly US payroll cycle in Justworks: timesheets, bonuses, and data accuracy, in partnership with the finance team.
- Run benefits administration end to end — healthcare, insurance, and perks — including timely enrollments, changes, and renewals.
- Handle day-to-day payments: supplier invoices, receipt reconciliation, and vendor accounts.
- Produce a monthly financial report for the NY office covering expenses, budget, and forecast.
- Propose and manage cash optimization: short-term treasury placements and liquidity tracking.
- Work with our external accountant on tax filings, payroll declarations, and record-keeping, and keep documentation audit-ready.
- Maintain the relationship with our banking partners and keep account operations running smoothly.
Executive Assistant Support to the CEO
- Protect the CEO's focus: proactively manage the calendar around strategic priorities, and take on delegated admin and financial tasks with precision.
- Coordinate travel, event participation, and related logistics.
- Act as the main point of contact for external accountants, legal advisors, and financial partners on filings, reporting, and compliance.
- Support oversight and documentation of executive-level investment activity alongside the relevant advisors.
- Assist with the preparation and submission of corporate and administrative declarations.
Office & Facilities Management
- Be the go-to person for the New York office: space, supplies, snacks, maintenance, and daily comfort.
- Manage all office vendors and service providers (cleaning, deliveries, utilities, security).
- Keep the office tidy, secure, and always ready for employees, visitors, and partners.
- Lead office improvements, décor, and furniture orders, and track the office budget and spend.
People Experience & Onboarding
- Prepare everything new joiners need before day one: welcome kit, badge, laptop, and role-specific tools.
- Coordinate the first-day experience (welcome breakfast, first team lunch) and handle offboarding logistics in Justworks.
- Be the first port of call for day-to-day employee needs in the office.
Team Events & Culture
- Plan and run local events: afterworks, team lunches, team buildings, holiday parties.
- Support company-wide events such as the annual seminar, including travel logistics.
- Bring creative ideas so everyone feels included, celebrated, and connected.
Our commitments
- 🏆 SUCCEED — You’ll join a team of passionate people who share values of ambition and determination
- 🤝 TRUST — We give you real autonomy, trusting you to reach your goals in your own way
- ⛏️ EXPLORE — You’ll grow in a culture that’s constantly evolving and curious about what’s next
- 📈 PROGRESS — We’ll support you through challenges, learn from mistakes, and move forward together
- 😁 SMILE — And every day, you’ll be part of a fun and positive environment where humor is always welcome
🧠 What we’re looking for
You’re the perfect match if…
- You have 3+ years of experience as an Office Manager, Admin, or EA — ideally within a startup or another fast-moving environment.
- You've worked with Justworks, our HR-tech platform (and if you know it inside out, even better).
- You're already using AI in your daily work — or you're ready to get there fast. We build with AI at WeWard, and this role is no exception: we expect you to reach for it, experiment, and make it part of how you operate.
- You’re tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.).
- You're fluent in English and French, with sharp written and verbal communication in both.
- You're comfortable with change: you adapt quickly and help others do the same in a scaleup that's constantly evolving.
- You bring strong interpersonal skills: you’re warm, trustworthy, and great at creating a positive vibe.
- You’re eligible to work in the U.S.
If this sounds like you, apply — we’d love to meet you. 🎉
🎁 What we offer
- 💰 Top tier earnings : dive into a role offering a competitive salary range, with bonuses and stock options
- 🩺 Health insurance covered with Aetna
- 💪 Global work culture : at least one visit per year to get chances to work from our stylish Paris office
- 🧑💻 Work-Life balance : work remotely up to 2 days per week
- 🏝️ 25 days of PTO + federal holidays
- 🚌 Commuter benefits : we utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort
- 👉 401k Plan : with a 2% employer match, 2 years graded vesting
Recruitment Timeline
- A 30-min intro call with Kaënaath, our Talent Acquisition Specialist — to discuss your background, expectations, and introduce you to WeWard
- 30-min call with Yves, your future manager. Here you’ll go in detail about the role’s missions.
- Office tour to meet other team members.
And if it’s a match… Welcome to the adventure! 🐼
Skills Required
- 3 years of experience in office manager, admin, or executive assistant role
- Flexibility and adaptability in changing environments
- Strong interpersonal skills and positive attitude
- Tech-savvy and quick to learn new tools
- Eligibility to work in the U.S.
What We Do
WeWard wants to get more people walking the world over, by any means necessary. The simple act of walking is good for our bodies, our minds, and the planet. But its immense value has been overlooked and underappreciated. We know that humans are hardwired for the reward; so we’re creating more ways to playfully motivate people to walk using a free mobile application that rewards its users in a digital money (Wards) for walking. These Wards can be used inside a dedicated e-shop to support a cause, receive gifts or even cash. After 4 years, WeWard rewards 20 millions of people for walking every day and increases its users' walking time by 24% in average. VISION: MORE PEOPLE WALKING, THE WORLD OVER MISSION: TO MAKE WALKING A MORE REWARDING PART OF OUR LIVES
Why Work With Us
WeWard is on a mission to help the world regain balance by getting people to recognize the immense impact walking can have on our body, minds, and planet. Joining us is the opportunity to have a real impact on our society and work on team-first culture that ensures every employee has the opportunity to grow and learn.
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