Top Remote Executive Assistant Jobs

The Virtual Assistant will support an executive by managing correspondence, coordinating calendars, tracking projects, and handling social media communications.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Supports the Information Technology department and multiple executives with calendaring, vendor management, invoicing, portal maintenance, documentation, reporting, and project execution. Responsibilities include financial tracking, budget variance and accrual reporting, complex report preparation, data extraction and validation, and cross-functional coordination. The role requires advanced Excel and Outlook skills, accounting knowledge, strong organization, discretion, communication, and the ability to manage competing priorities in a fast-paced environment.

Provides bilingual English-Spanish executive and administrative support for a physical therapy practice. Responsibilities include managing client calls, emails, texts, appointments, calendars, records, workflows, VoIP lines, executive personal scheduling, travel bookings, medical appointments, family itineraries, LinkedIn updates, and light social media. The role requires strong organization, confidentiality, home-office capability, and collaboration on workflow automation.

Provides remote administrative and operational support to business owners and founders. Responsibilities include managing projects, scheduling, email management, lead conversion, research, data entry, deadline tracking, and adapting to changing client priorities. The role requires strong communication, independent problem-solving, project coordination, technology proficiency, and the ability to support multiple ongoing clients with limited oversight.

Serve as the Co-Founder's trusted operational and personal partner, owning calendar and travel, preparing briefs, driving follow-up, coordinating cross-functional priorities and public appearances, managing personal logistics, and traveling frequently to enable the founder's highest-impact work.

Support sales team and CEO by managing clinic partner relationships, acquiring patient enrollment lists, training clinic staff, handling billing, learning and operating the CRM, meeting deadlines, and providing executive assistant support to the CEO to help scale company sales infrastructure.

Provide high-trust executive support to the CIO and two VPs: manage complex calendars across time zones, coordinate travel, prepare briefs and agendas, take notes and track follow-ups, handle expenses and administrative tasks, triage Slack and inbound requests, and collaborate with a tight-knit EA team in a fast-paced remote environment.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to senior executives: manage calendars, communications, meetings, documents, research, client interactions, and special projects. Prepare materials, coordinate events, protect confidential information, and work independently in a fast-paced, remote environment while maintaining professionalism and strong customer service.

Provide high-level administrative and operational support to the Executive Leadership Team: manage complex travel and calendars, organize board and executive meetings and events, handle confidential matters, coordinate expenses and logistics, support special projects, and build cross-functional relationships to enable executive operations.

Provide high-level administrative support to the CEO and executive team: manage scheduling, produce and quality-check board/executive materials, own sensitive communications, use AI tools to streamline workflows, and proactively solve problems while handling confidential matters.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Provide high-level administrative and personal support to the CEO: manage scheduling, coordinate meetings and complex travel, take meeting notes and follow up on action items, prepare meeting materials, handle confidential information, organize executive team events and offsites, and perform ad hoc personal errands and tasks.

Supports executives and operations by tracking coaching engagements, managing calendars and scheduling systems, drafting client communications, preparing program documents, administering collaboration platforms, and maintaining organized files. Develops and improves Claude- and Gemini-based AI workflows for document generation, transcript analysis, and scheduling. Handles ad hoc executive requests with discretion, prioritization, proactive judgment, and strong attention to detail.

The Executive Assistant will manage schedules, maintain SOPs, coordinate with marketing, oversee administrative tasks, and ensure operations run efficiently.

Provide high-trust executive support to the founder: manage calendar, travel, personal ops, hiring pipeline, inbox triage, Notion systems, AI agents/automations, and team coordination to anticipate needs and close loops.

Provide high-trust support to the CEO and executive team by managing calendar, travel, communications, vendor and expense workflows; plan company events and off-sites; prepare meeting materials and follow-ups; serve as a point of contact; and build processes to improve executive operations.

The Executive Assistant will manage calls, schedule meetings, handle travel arrangements, complete expense reports, organize files, and support special projects.

Provide proactive operational support to a senior executive across multiple businesses: track tasks/projects, coordinate stakeholders, manage calendars, draft communications, perform research, maintain records, and ensure timely follow-up and documentation while working remotely and across time zones.

The Executive Assistant will manage the executive calendars, coordinate communications, organize documentation, support bookkeeping, and ensure operational continuity across multiple business lines.

Provide high-impact executive support to up to six C-suite leaders: manage complex calendars and travel, coordinate meetings and VIP events, prepare expense reports, handle special projects (including international expansion), and build strong cross-functional relationships while anticipating needs and operating with discretion.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

The CEO Assistant will support the CEO in strategic planning, financial analysis, and operational execution, while managing key corporate initiatives.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.