Top Remote Operations Coordinator Jobs

Coordinate high-volume onboarding for Claude Corps fellows, including offer tracking, background checks, I-9 verification, HRIS setup, benefits enrollment, payroll coordination, and employee communications. Maintain accurate records, trackers, documentation, and HR systems; support offboarding; resolve routine questions; escalate sensitive issues; and improve workflows using AI and automation.

Maintain employee records, HRIS data, PTO administration, I-9 compliance, onboarding, offboarding, and personnel-file audits. Respond to employee questions, prepare workforce reports, support engagement initiatives, and improve People workflows using AI and other tools. The role requires confidentiality, strong organization, attention to detail, sound judgment, and adaptability in a rapidly growing company.

Provides high-touch concierge services for high-net-worth clients across dining, travel, experiences, and luxury goods. Responsibilities include communicating with clients, restaurants, vendors, and team members; completing member requests end to end; and sourcing content ideas. Requires strong customer service, communication, multitasking, problem-solving, luxury hospitality knowledge, and availability for evening and weekend schedules.

Coordinates executive calendars, meetings, travel, onboarding, contingent workforce administration, time and cost tracking, operational reporting, leadership materials, and process improvements. Supports workforce utilization, budgeting, forecasting, and resource planning while maintaining accurate records and facilitating cross-functional communications. Requires strong Microsoft 365 skills, organization, analytical ability, and experience managing multiple priorities.

Coordinates creative marketing projects from intake through delivery, managing proofing cycles, schedules, approvals, documentation, workflows, personnel assignments, resource allocation, dashboards, and stakeholder communication. The role monitors deadlines, resolves scope issues, escalates risks, and supports high-volume creative production in a regulated environment using Workfront.

Coordinates HL7’s Board, committee, governance, partner, and executive operations. Responsibilities include scheduling meetings, preparing agendas and materials, recording minutes, tracking action items, managing elections and communications, maintaining governance records, coordinating executive travel and expenses, and monitoring risks, commitments, and deadlines. The role also develops efficient processes, drafts leadership communications, and ensures reliable follow-through across multiple stakeholders.

Coordinates network carrier relationships and logistics operations, including delivery scheduling, return authorizations, order research, proof-of-delivery tracking, invoice support, and system updates. The role ensures carrier compliance, delivery performance, timely billing, and customer satisfaction while supporting the Operations Supervisor with return-truck planning and communications.

Supports daily office, shop, and field operations by coordinating job information, shipping and receiving, inventory, purchase orders, equipment rentals, project records, and completion reports. Maintains customer databases, enters documentation into NetSuite and Insite, supports operations and sales teams, and helps ensure compliance with customer requirements and safety procedures. The role requires strong organization, attention to detail, communication skills, computer proficiency, and the ability to work in office and manufacturing environments.

Coordinates case documentation review, data verification, records reconciliation, address research, and travel logistics for federal field personnel. Maintains accurate case records, travel logs, expenses, and audit documentation while identifying discrepancies and resolving operational issues with field operations, case management, quality assurance, and finance teams. Requires confidentiality, strong organization, proficiency with Microsoft Office and databases, and flexibility for surge, evening, weekend, or limited travel support.

Coordinates sales operations for a high school study abroad team, managing applications, enrollment workflows, student systems, billing support, Canvas learning content, reporting, documentation, and stakeholder support. Troubleshoots platforms, audits data, develops SOPs, tests system enhancements, and identifies process improvements. Collaborates with Sales, IT, advisors, and international teams while providing operational support during peak periods, including occasional evenings, weekends, and travel.

Coordinates IT operations, application access provisioning, security permissions, audits, compliance documentation, licensing, operational reporting, system data maintenance, and process improvements. Maintains access records, supports certifications and governance activities, develops procedures and training materials, tracks service metrics, and collaborates with IT, security, business stakeholders, and vendors to resolve issues and improve technology workflows.

Coordinates first-lien HELOC product and process implementations, post-launch performance monitoring, TPO partner and lender support, procedure management, process improvements, model governance, remediation tracking, and vendor reviews. The role develops management reporting, training materials, and operational documentation while promoting compliant execution, issue resolution, and consistent adoption across teams. It is remote within the bank’s operational footprint and requires mortgage lending experience.

Coordinates Growth Team budgets, forecasts, financial reporting, expense coding, KPIs, campaign reviews, projects, deadlines, meetings, and team events. Maintains cross-functional visibility, manages incoming work requests, improves Airtable workflows and internal processes, and supports operational excellence through organization, communication, reporting, and continuous improvement.

Coordinates event swag, kits, inventory, shipping, fulfillment, vendor communication, and on-site setup and teardown. Maintains SOPs, trackers, dashboards, expenses, storage planning, and event reporting. Provides office administration, front desk coverage, visitor assistance, supply management, and Freshdesk backup support. Collaborates with Events, People Ops, Marketing, Communications, Affiliate, and Operations teams while supporting internal programs and adjusting schedules for event needs.

Supports utility-sponsored energy efficiency programs by reviewing applications, tracking compliance, assigning projects, analyzing trends, documenting processes, and coordinating quality-control follow-up. Collaborates with IT, reporting, marketing, customer care, customers, and contractors. The role also contributes to best-practice development, responds to inquiries, and helps ensure program evaluation, implementation, and verification are completed effectively.

Coordinates development operations for a nonprofit, maintaining Salesforce, Pinwheel, and donation-platform data and workflows. Prepares reports, dashboards, donor lists, and reconciliations; supports fundraising communications, toolkits, council programs, and resource distribution. The role also trains staff on systems, tracks campaigns and gifts, manages communications calendars, and ensures fundraising information remains accurate, current, and accessible.

Supports Revenue Operations through closed-won and closed-lost deal reviews, CRM data hygiene, account assignment, lead routing, request triage, outage communications, pipeline audits, executive reporting, goal tracking, and ADR campaign enablement. The role emphasizes accurate, repetitive operational execution, process adherence, CRM integrity, and cross-functional support across Sales, Marketing, Partnerships, and Finance. This is a fully remote, temporary position expected to last approximately three to five months.

Coordinates logistics, personnel, equipment, freight, and small-aircraft movements across remote North Slope oilfield projects. Supports field managers, improves operational processes, maintains activity logs, prepares daily reports, verifies products, assists with quality control, coordinates planning meetings, and manages vendor relationships. Supervises and trains expediting personnel while working independently in extreme Arctic conditions and supporting permit compliance, waste manifesting, and operational safety.

Own end-to-end brand campaign execution, including campaign configuration, partner assets, product catalogs, point attribution, and redemption logic. Coordinate timelines across teams, support Account Managers, translate promotion requirements into operational inputs, track risks and milestones, and improve processes through automation and AI tools. Serve as a subject-matter expert while contributing to initiatives that improve partner and user experiences.

Coordinates the full hiring lifecycle, including interview scheduling, candidate communication, offers, onboarding, and applicant tracking system management. Maintains employee records, supports HR compliance and audits, assists with sourcing, and coordinates culture, engagement, and recognition initiatives for a distributed team.

Coordinates People Operations activities, including office management, recruiting coordination, employee engagement programs, company events, vendor management, workflow improvements, and office technology troubleshooting. Supports employee and candidate experiences, handles administrative projects, and provides backup for intranet, surveys, and DEI initiatives. The role is primarily office-based in Irvine, California, requiring regular in-office presence and strong organization, multitasking, problem-solving, and technical support skills.

Coordinate end-to-end interviews across global time zones, manage Greenhouse configurations and recruiting workflows, publish weekly talent reports, track feedback and approvals, support offer-to-onboarding handoffs, and create hiring playbooks. The role partners closely with recruiters and hiring managers, serves as a key candidate contact, and improves recruiting processes and reporting.

Lead daily warehouse and logistics operations, overseeing inbound and outbound shipments, inventory organization, productivity, quality, compliance, and KPI performance. Train and mentor employees, support positive employee relations, escalate issues, prepare operational reports, and adjust strategies to meet production goals. The role requires warehouse leadership experience, WMS knowledge, physical lifting, and frequent movement in a logistics center.

Own end-to-end candidate experience across Human Capital and portfolio companies. Responsibilities include scheduling interviews, coordinating candidate logistics, partnering with embedded talent teams, improving recruiting systems and processes, and supporting initiatives that scale talent operations. The role requires strong organization, relationship-building, adaptability, attention to detail, and comfort working in a fast-paced, ambiguous startup environment.

Provides administrative, operational, finance, invoicing, governance, and executive support to the Korea Project Management team. Responsibilities include office administration, vendor and facility coordination, meeting and travel arrangements, records management, client invoicing, payment tracking, contract and onboarding support, compliance documentation, process improvement, and Korean-English translation. The role also supports senior leadership and internal financial and operational reporting processes.