Top Remote Operations Coordinator Jobs

Coordinates recruiting and People Operations activities, including interview scheduling, candidate communications, job postings, reference and background checks, onboarding, leave administration, HRIS and platform updates, inbox management, and responses to payroll, tax, unemployment, and agency requests. Maintains accurate confidential records, supports compliance processes, and assists with ad hoc HR projects.

Coordinates the full hiring lifecycle, including interview scheduling, candidate communication, offers, onboarding, and applicant tracking system management. Maintains employee records, supports HR compliance and audits, assists with sourcing, and coordinates culture, engagement, and recognition initiatives for a distributed team.

Coordinates People Operations activities, including office management, recruiting coordination, employee engagement programs, company events, vendor management, workflow improvements, and office technology troubleshooting. Supports employee and candidate experiences, handles administrative projects, and provides backup for intranet, surveys, and DEI initiatives. The role is primarily office-based in Irvine, California, requiring regular in-office presence and strong organization, multitasking, problem-solving, and technical support skills.

Coordinates investigation requests for the legal firm’s Shared Services team. Responsibilities include quality assurance, investigation management, research, reporting findings, communicating with directors, case staff, and offshore vendors, monitoring market developments, and recommending process improvements. The role requires strong organization, attention to detail, adaptability, diplomacy, and multitasking in a fast-paced environment.

Coordinate end-to-end interviews across global time zones, manage Greenhouse configurations and recruiting workflows, publish weekly talent reports, track feedback and approvals, support offer-to-onboarding handoffs, and create hiring playbooks. The role partners closely with recruiters and hiring managers, serves as a key candidate contact, and improves recruiting processes and reporting.

Supports Employee Benefits operations by coordinating carrier appointments and contracting, managing portal access and logins, routing legal and signature documents, monitoring request queues, maintaining records, troubleshooting issues, and communicating status across Account Management, Sales, Legal, Accounting, IT, and HR. The role also supports onboarding, book rolls, process documentation, internal updates, and special projects while ensuring accurate, timely, and confidential execution.

Oversee overnight clinical and operational queues across virtual healthcare programs. Coordinate visit flow, clinician coverage, customer support, workflow issues, escalations, and service-level risks. Troubleshoot platform and operational problems, manage support tickets, triage communications, document incidents, complete reporting, and provide shift handoffs. The role requires independent judgment, strong prioritization, accurate multitasking, and reliable overnight availability, with daytime training and meetings as needed.

Coordinates event operations for POSSIBLE, supporting planning, logistics, sponsor fulfillment, vendor and venue coordination, accommodation and registration, onsite execution, documentation, reporting, and process improvements. The role maintains timelines, tracks deliverables and payments, supports attendee experiences, and collaborates with Sales, Marketing, Registration, Content, and Customer Success teams. Travel to events is required.

Coordinates provider follow-up, administrative outreach, data collection, documentation, and record maintenance. Tracks onboarding status, missing information, provider contacts, meetings, and action items while ensuring accurate, consistent, and auditable records in Filevine and related systems. Supports provider relations staff with scheduling, materials, reporting, phone coverage, and issue escalation. Requires strong organization, written communication, data-entry accuracy, follow-through, and comfort working independently in a remote environment.

Coordinates global free-of-charge orders from entry through completion, managing order data, acknowledgements, delivery dates, tracking, stock inquiries, discrepancies, and customer service follow-up. Partners with Marketing, Sales, Distribution Center, and Education teams, maintains order databases, supports process improvements, and manages approximately 3,000 orders monthly. Requires strong organization, communication, attention to detail, and flexibility to work overtime or weekends.

Supports proposal and RFP development, sales operations, and client onboarding. Coordinates deadlines, cross-functional workflows, documentation, CRM records, implementation milestones, training, and communications from sales commitment through go-live. Maintains proposal content and operational materials in systems including Responsive, SharePoint, Microsoft Office, Adobe Acrobat, and CRM platforms. Identifies process gaps and supports workflow improvements in a fast-paced, deadline-driven environment.

Build and launch marketing campaigns in Marketo, manage event and webinar operations, maintain Marketo-Salesforce data quality and lead routing, coordinate campaign intake through Jira, produce performance reporting, and improve reusable processes and automation. The role partners with demand generation, events, content, and sales teams while supporting campaign QA and optimization.

Coordinates fundraising department operations, executive support, donor services, prospect research, CRM data integrity, reporting, events, meetings, invoices, and cross-team campaigns. Manages the Development VP’s calendar, travel, expenses, and donor communications; maintains donor records and pipeline data; supports donor inquiries and stewardship; researches prospects using iWave; and tracks departmental goals and KPIs. The role also supports CRM cleanup and broader administrative projects.

Manages daily LTL shipments from quoting and booking through delivery, including carrier coordination, tracking, customer communication, invoicing, claims management, and billing discrepancy resolution. Maintains accurate shipment data in TMS platforms, monitors carrier performance, resolves service issues, and supports profitability through accurate rating and cost control.

Supports partnerships marketing operations by creating and managing CMS embed codes, optimizing partner-site content and sportsbook components, auditing site performance, tracking KPIs, responding to partner requests, and collaborating with commercial, account management, analytics, product, and development teams. The role requires sports betting knowledge, strong organization, attention to detail, communication skills, and availability for evening and weekend shifts aligned with the sporting calendar.

Coordinates customer and vendor onboarding, export compliance for international hardware shipments, and review and negotiation of NDAs and Statements of Work. Maintains contract records, agreement trackers, renewal dates, and onboarding workflows while partnering with Corporate Counsel, Sales, Finance, Engineering, OEMs, and vendors. Escalates non-standard legal, compliance, and licensing issues and supports consistent contracting processes across technology reseller engagements.

Coordinate facilities and property maintenance requests from intake through completion, invoicing, and closeout. Responsibilities include classifying work orders, dispatching and qualifying vendors, scheduling site visits, comparing quotes, verifying insurance and tax documentation, monitoring execution, managing scope changes, communicating with clients, resolving issues, reviewing invoices, and maintaining complete records in service-management systems.

Coordinates business operations, executive support, project tracking, financial administration, contracts, bookings, scheduling, documentation, and follow-through for a creative studio. Maintains records, invoices, deal memos, task trackers, and workflows while supporting the CEO and leadership. The role requires accuracy, discretion, sound judgment, professional communication, and comfort with business administration tools. It begins part-time at approximately 25 hours per week, with potential for expanded responsibility.

Supports Indonesian and broader Asian survey operations by monitoring data quality, managing quality-control staff, correcting survey issues, analyzing collection progress, and developing data-quality tools. Coordinates field operations, training, stakeholder engagement, translations, and backcheck processes. Provides insights on coffee and cacao sustainability data to country teams and supply-chain stakeholders. The role is fully remote from Indonesia with travel to regional agricultural areas.

Overnight coordinator supporting call center operations by monitoring queues, agent readiness, escalations, supervisor communications, attendance notifications, and client account issues. The role documents and escalates problems, coordinates assistance during high call volume, monitors staff performance, supports coaching and training, and maintains workplace discipline. This is a remote position limited to candidates within 50 miles of Columbus, Ohio, with a Monday–Friday overnight schedule.

Own People Operations processes across onboarding, offboarding, benefits, payroll coordination, HRIS updates, PTO tracking, employee records, engagement, and performance programs. Coordinate recruiting activities, support co-founders and cross-functional administrative projects, and improve scalable People and business operations workflows. Serve as a reliable first point of contact while handling sensitive information with discretion in a remote-first startup environment.

Coordinates influencer marketing campaigns from kickoff through completion, managing timelines, deliverables, influencer communications, outreach, contracts, content reviews, approvals, performance tracking, reporting, and post-campaign analysis. The role collaborates with internal teams, clients, and creators to resolve issues, maintain campaign alignment, evaluate results, and recommend optimizations. It requires strong organization, communication, attention to detail, data analysis, and familiarity with influencer platforms and social media channels.

Own global payroll processing through Rippling, including audits, reconciliation, discrepancy resolution, documentation, and compliance support. Administer employee benefits, enrollments, qualifying life events, open enrollment, and vendor coordination. Support employee lifecycle processes, HR records, reporting, leave administration, recruiting coordination, and onboarding. Provide responsive employee support while maintaining confidentiality, accuracy, and adherence to recurring deadlines.

Coordinates litigation support operations by triaging and routing tickets, managing Zendesk and phone communications, monitoring job milestones, requesting vendor updates, and keeping clients informed. Resolves cross-functional issues, escalates urgent requests, maintains accurate case records, and supports knowledge-base and meeting-note projects. The role requires organized, precise handling of high-volume, deadline-driven workflows and familiarity with legal documents and eFiling or case-management platforms.

Provides flexible cross-functional support across customer care, dispute resolution, investigations, account management, billing, and other operational teams. Assists customers and businesses through multiple communication channels, maintains accurate records and case documentation, manages changing priorities and work queues, and uses CRM, case-management, reporting, and approved AI tools. Requires adaptability, strong communication, organization, sound judgment, attention to detail, and a customer-focused approach.