We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the station Vice President/General Manager, while overseeing key administrative, facilities, and employee engagement functions. This role serves as a critical partner to executive management team, ensuring efficient daily operations, seamless communication, and a positive workplace experience. The ideal candidate excels at multitasking, relationship building, event planning, and managing confidential information in a fast-paced environment.
Key Responsibilities:
Provide comprehensive executive support to the VP/General Manager, including managing calendars, appointments, travel arrangements, executive and departmental expenses, coordinating meetings ranging from executive leadership sessions to station-wide Town Halls, and serving as the primary liaison with employees, corporate partners, clients, vendors, and community organizations.
Oversee office operations and facilities management by supervising Mailroom and Switchboard staff and overseeing day-to-day operations of those departments. Manage facility-related initiatives, including vending services, cleaning and janitorial, security badge administration, office maintenance and facility improvement projects.
Lead employee engagement and internal communications efforts by planning and executing employee events, managing related budgets, coordinating content for the in-house digital signage network, production of the station's monthly newsletter, and supporting organizational communications and special projects.
Support the stations community relations efforts through coordination of charitable sponsorships, public service programs, and producing the WGN Community Calendar, to promote local events, nonprofit campaigns, and community outreach efforts throughout the Chicago area.
Qualifications Required:
3+ years of experience in executive support, office management, operations, or related administrative roles.
Strong organizational, project management, and multitasking abilities.
Excellent written and verbal communication skills.
Proven ability to handle confidential and sensitive information with discretion.
Experience coordinating meetings, events, travel arrangements, and executive schedules.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong interpersonal skills with the ability to work effectively across all levels of an organization.
Demonstrated ability to prioritize competing deadlines and manage multiple projects simultaneously.
Preferred:
Bachelor's degree or an equivalent combination of education and experience.
Experience supporting senior executives or station leadership.
Prior supervisory or team leadership experience.
Experience with employee engagement initiatives, special events, or internal communications.
Previous experience in a broadcast, media, entertainment, or news environment.
Experience with Microsoft Teams, SharePoint, and expense management systems.
#LI-Onsite
Compensation:
$30 to $34 per hour - commensurate with applicant's experience and skill level
Benefits: Our comprehensive benefits package includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, Paid Parental leave, life insurance and more.
SCAM ALERT:
Please be aware candidates may be at risk of being targeted by scammers seeking personal data or money. Recruiters with Nexstar Media Group and its local stations will only contact you through official job boards, LinkedIn, or email with Nexstar.tv domain or official station email addresses (example:@wreg.com). Be cautious of any outreach claiming to be from Nexstar or its recruiters via any other messaging platforms or personal email addresses. We will not contact you using a @gmail email address. If you are unsure about the authenticity of a job inquiry or offer, email us at [email protected].
Skills Required
- 3+ years of experience in executive support, office management, operations, or related administrative roles
- Strong organizational, project management, and multitasking abilities
- Excellent written and verbal communication skills
- Ability to handle confidential and sensitive information with discretion
- Experience coordinating meetings, events, travel arrangements, and executive schedules
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Strong interpersonal skills and ability to work effectively across all organizational levels
- Ability to prioritize competing deadlines and manage multiple projects simultaneously
- Bachelor's degree or equivalent combination of education and experience
- Experience supporting senior executives or station leadership
- Prior supervisory or team leadership experience
- Experience with employee engagement initiatives, special events, or internal communications
- Previous experience in a broadcast, media, entertainment, or news environment
- Experience with Microsoft Teams, SharePoint, and expense management systems
Nexstar Media Group, Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Nexstar Media Group, Inc. and has not been reviewed or approved by Nexstar Media Group, Inc..
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Healthcare Strength — Healthcare is presented as comprehensive, covering medical, dental, vision, behavioral health, and an Employee Assistance Program. Disability and life insurance are also available, with optional protections like accident and critical illness coverage noted.
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Parental & Family Support — Paid parental leave is offered and was expanded to provide up to six weeks of paid time for eligible employees. Family-support resources are complemented by mental‑health and EAP services.
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Leave & Time Off Breadth — Paid time off, sick leave, and standard holidays are provided, with vacation that typically scales with tenure. These programs form part of a conventional large‑employer benefits menu.
Nexstar Media Group, Inc. Insights
What We Do
Nexstar Media Group is the largest TV station operator in the country. With the reach of 171 full power television stations in 100 markets addressing nearly 38.9% of US television households, and a diversified, growing digital media operation, Nexstar Media Group offers superior audience engagement across all media devices and local broadcast television’s unrivalled influence on consumers’ purchasing and political decisions. In 20 years, Nexstar has grown from a single station to the nation’s largest television company. This growth is fueled by an organization-wide commitment to delivering exceptional service to our communities and outstanding results for our advertisers. From the very beginning, Nexstar has cultivated an organization-wide commitment to providing superior, unique local content that is relevant to each of the communities it serves, while offering local businesses, advertisers and brands the ability to engage and connect with local communities.
