Top Remote Executive Assistant Jobs

Provide high-level administrative support to the CEO and executive team: manage scheduling, produce and quality-check board/executive materials, own sensitive communications, use AI tools to streamline workflows, and proactively solve problems while handling confidential matters.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Provide high-level administrative and personal support to the CEO: manage scheduling, coordinate meetings and complex travel, take meeting notes and follow up on action items, prepare meeting materials, handle confidential information, organize executive team events and offsites, and perform ad hoc personal errands and tasks.

Provide high-trust executive support to the founder: manage calendar, travel, personal ops, hiring pipeline, inbox triage, Notion systems, AI agents/automations, and team coordination to anticipate needs and close loops.

The Executive Assistant will manage calls, schedule meetings, handle travel arrangements, complete expense reports, organize files, and support special projects.

Provide proactive operational support to a senior executive across multiple businesses: track tasks/projects, coordinate stakeholders, manage calendars, draft communications, perform research, maintain records, and ensure timely follow-up and documentation while working remotely and across time zones.

The Executive Assistant will manage the executive calendars, coordinate communications, organize documentation, support bookkeeping, and ensure operational continuity across multiple business lines.

Provide high-impact executive support to up to six C-suite leaders: manage complex calendars and travel, coordinate meetings and VIP events, prepare expense reports, handle special projects (including international expansion), and build strong cross-functional relationships while anticipating needs and operating with discretion.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

The CEO Assistant will support the CEO in strategic planning, financial analysis, and operational execution, while managing key corporate initiatives.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Lead accounting and financial reporting for Stanford Medicine Children's Health entities. Oversee treasury, general ledger, intercompany accounting, revenue/reimbursement, fixed assets, restricted funds, budgets, audits, tax and regulatory filings, automation and system integration, and management/board reporting. Manage multiple teams, develop policies, ensure GAAP compliance, and collaborate with stakeholders to improve processes and financial controls.

The Executive Administrative Assistant will manage the executive calendar, welcome visitors, handle phone calls, and organize office supplies.

Provide high-level administrative support to executives including calendar and travel management, email and phone communications, document and presentation preparation, meeting coordination and minutes, expense processing, records management, vendor coordination, and project follow-up to ensure efficient executive and office operations.

Provide executive administrative support including greeting visitors, answering phones and emails, managing executive calendars and meetings, maintaining filing systems, ordering supplies, and assisting with travel arrangements. Requires strong communication, organization, and computer skills.

Provide front-office administrative support: greet visitors, answer phones and emails, manage executive calendars and scheduling, maintain filing systems, order supplies, and make executive travel arrangements.

The Executive Administrative Assistant will provide personalized secretarial and administrative support, manage communications, schedule meetings, make travel arrangements, and handle documentation.

Provide executive support to the CEO including schedule and travel management, correspondence in English and Russian, preparing reports and presentations, coordinating projects, suppliers, licenses, insurance and vehicle registrations, handling visa/travel logistics, and conducting research and KPI tracking to advise the CEO.