Top Remote Administrative Assistant Jobs

Supports multiple senior executives through complex calendar management, travel coordination, expense reporting, meeting and event planning, information dissemination, and team relationship building. Acts as an executive gatekeeper and team ambassador while solving problems independently, adapting to changing priorities, and maintaining high standards of organization, communication, and confidentiality.

Provides advanced administrative support to senior leadership, including complex data analysis, project and budget tracking, expense reporting, travel and calendar management, meeting coordination, confidential correspondence, and cross-department communication. The role independently resolves issues, prepares reports and accounting information, coordinates special projects, and supports remote operations. Requires at least five years of advanced administrative support experience, strong organizational skills, discretion, and proficiency with Microsoft Office and Teams.

Provides senior-level executive and department administrative support, including calendar and travel coordination, expense reporting, meetings, events, records, communications, and process documentation. Leads workflow coordination, allocates team tasks, resolves escalated issues, and recommends process improvements while operating autonomously within established procedures.

Provides clerical and administrative support for an elementary school, including visitor and phone assistance, scheduling, correspondence, meeting coordination, report preparation, records management, mail processing, supply ordering, inventory, and basic budget documentation. Maintains student, personnel, legal, and administrative files while supporting staff, students, families, and community members. Requires a high school equivalency diploma, two years of relevant experience, office software proficiency, and successful background check and fingerprinting.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provides advanced administrative and clerical support to insurance account managers, brokers, and departmental operations. Responsibilities include processing insurance documents, managing policy records and renewals, maintaining transaction data, coordinating calendars and meetings, supporting audits, handling communications, preparing reports, assisting with onboarding and training, and contributing to process improvements. The role requires insurance-related administrative experience or a P&C license and is fully remote.

Provides administrative and reporting support for healthcare facility operations. Maintains work order, maintenance, service order, leak, equipment, and recovery plan trackers; compiles status reports and meeting materials; follows up on missing information; tracks deadlines, approvals, purchase orders, and closeout documentation; organizes files and action items; and flags overdue or conflicting information for operations leadership.

Provides administrative and operational support to hotel management and departments. Responsibilities include tracking service scores and employee recognition, maintaining safety records, communicating updates, managing office and recognition supplies, handling calls, and supporting employee-relations events. The role also assists with transaction auditing and requires organization, multitasking, teamwork, physical stamina, and compliance with company policies.

Provides administrative support to attorneys and policy professionals by managing calendars, communications, meetings, business development records, client intake, filings, electronic files, document formatting, travel coordination, expenses, and billing. The role requires strong organization, communication, attention to detail, and the ability to reprioritize in a fast-paced legal environment.

Provides executive administrative support and office management for one or more chief officers. Responsibilities include calendar and travel management, correspondence, expense reports, records and database maintenance, meeting preparation and minutes, invoice and budget support, confidential information handling, and communication coordination across departments.

Provides centralized administrative support through expense processing, travel coordination, purchasing, calendar management, reporting, documentation, distribution list maintenance, event planning, and action-item follow-up. Uses AI and Microsoft Office tools to complete high-volume work accurately within metrics-driven service standards. Serves as an Irvine office contact, supports policy communication and process documentation, and collaborates with administrative professionals and leaders across the organization.

Provides comprehensive administrative support to the Dean’s Office and Academic Affairs, including calendar and meeting coordination, faculty affairs, promotion and tenure processes, event planning, reporting, communications, office operations, supply management, onboarding, and support for department chairs and academic committees. Serves as a primary point of contact for faculty, staff, visitors, and university representatives while coordinating accreditation, program reviews, evaluations, and special projects.

Provides administrative and technical support to Military Sealift Command overhaul teams during ship maintenance assignments. Responsibilities include managing paper and electronic records, preparing reports and presentations, tracking correspondence and contract changes, maintaining spreadsheets, entering and validating SAMM data, preparing meeting minutes, and supporting shipyard and vessel operations. The role is part-time on-call, requires full-time onsite work during assignments, extensive domestic and international travel, physical mobility aboard vessels, and Secret clearance eligibility.

Provides independent administrative support by scheduling meetings, managing correspondence and records, ordering supplies, coordinating travel and expenses, responding to inquiries, and supporting team projects. The role promotes organized workflows, accurate information sharing, timely task completion, and overall team productivity while maintaining professional standards and anticipating routine administrative needs.

Provides administrative and legal case support for insurance defense attorneys, including managing legal documents, coordinating case lifecycles, tracking hearings and trials, communicating with clients and courts, maintaining calendars, monitoring compliance, and handling filing and correspondence. Requires strong organization, communication, confidentiality, attention to detail, Microsoft Office proficiency, and willingness to learn legal systems.

Provides administrative support to engineering and office operations by managing schedules, communications, documents, files, databases, invoices, project records, and coordination activities. The role involves client and stakeholder communication, data entry, document preparation, deadline tracking, confidentiality, and general office support while assisting engineers and project personnel.

Provides administrative and clerical support to FAA senior officials, including word processing, spreadsheet management, document control, policy editing, travel coordination, data entry, purchase requests, equipment tracking, correspondence, reporting, and internet research. The role requires managing multiple priorities, communicating with staff, maintaining tracking tools, and supporting administrative and data analysis projects independently or collaboratively.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provides administrative and operational support for a nonprofit Indigenous stewardship network. Responsibilities include office and records management, scheduling, correspondence, financial administration, donor and grant support, HR assistance, program logistics, communications, board governance, and compliance. Requires nonprofit or comparable administrative experience, preferably with Tribal or Native organizations, plus proficiency with Microsoft Suite and experience processing invoices and reconciling bank statements.

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Provides administrative, secretarial, technical, and organizational support to attorneys and managers. Responsibilities include preparing legal documents, managing calls, correspondence, calendars, meetings, travel arrangements, attorney time, expenses, client billing, payment tracking, reception coverage, and special projects. Requires strong communication, proofreading, typing, confidentiality, teamwork, reliability, and proficiency with Microsoft Office applications.

Provides executive and office administrative support, including calendar and travel coordination, meeting organization, expense reporting, confidential information handling, office supplies, vendor interactions, maintenance coordination, visitor support, and workplace events. The role requires strong organization, communication, multitasking, discretion, initiative, and proficiency with Microsoft Office and travel expense systems.

Coordinates purchase orders, corporate card purchases, vendor communications, approvals, invoices, deliveries, and procurement documentation. Maintains accurate records, reconciles expenses, schedules procurement meetings, supports onboarding, and assists with administrative operations and process improvements. Requires strong organization, discretion, stakeholder communication, procurement experience, and full English bilingual proficiency.

Provides administrative and operational support to Product leadership, including calendar and travel management, correspondence, reporting, vendor invoices, expense reporting, meetings, presentations, and confidential information handling. The role requires strong organization, communication, prioritization, multitasking, judgment, and problem-solving skills while supporting cross-organizational processes and maintaining professional relationships.