Top Entry Level Jobs

Oversee the company’s financial, administrative, compliance, and risk management operations. Prepare monthly financial statements, interpret operating results, reconcile accounts, manage cash and covenant requirements, support audits and inventory processes, supervise office personnel, and ensure compliance with financial, privacy, payroll, tax, and regulatory requirements. Partner with executive and department leaders to improve accounting procedures, maintain accurate records, and implement business controls.

Provides front-office and administrative support, including phone and visitor management, email and mail handling, database updates in Salesforce, meeting and event preparation, calendar maintenance, travel coordination, and organizational communications. Supports staff, officers, members, volunteers, and visitors while contributing to logistics, programs, and workplace culture.

Provides administrative support to the Safety Department by maintaining incident, OSHA, compliance, permit, training, onboarding, and financial records. Processes safety-related invoices, supports new-hire orientations, prepares reports, coordinates documentation, and assists with audits and special projects. The role requires strong organization, confidentiality, attention to detail, and communication with field employees, vendors, supervisors, and office staff.

Oversees daily office operations, including reception, mail and package distribution, office supply inventory, vendor coordination, facilities issues, meeting room scheduling, lunch orders, events support, and maintaining clean, safe, presentable shared spaces. Serves as a liaison between employees, building management, vendors, guests, executives, and internal teams.

Provides second-line support for Oracle Fusion and other HR systems, resolving incidents, data issues, and service requests within agreed service levels. Supports HR and payroll teams with data uploads, reporting, audits, compliance, change governance, requirements documentation, and solution reviews. The role requires stakeholder collaboration, customer service, sensitive data handling, and occasional travel to UK locations.

Manages daily office operations in a New York City headquarters, including supplies, kitchen restocking, conference rooms, guest check-ins, device setup, and building coordination. Supports executives and teams with meals, travel, meetings, and special projects. Plans employee events, manages cultural initiatives, prepares new-hire workspaces and welcome materials, and serves as the primary liaison with building management and vendors.

Coordinates childcare subsidy tuition activities for assigned centers, including agency contracts, authorizations, billing, accounts receivable transfers, payment reconciliation, adjustments, refunds, reporting, audits, and record maintenance. Partners with childcare centers, field operations, and government agencies to secure reimbursements, resolve account issues, maintain compliance, and provide customer service. Requires accurate, timely work, independent problem-solving, and occasional travel between locations.

Schedules and manages automotive service appointments, contacts customers about recalls, vehicle status, and service satisfaction, and performs administrative duties. The role requires strong communication, organization, customer service, teamwork, a friendly demeanor, a valid driver’s license, and availability for a flexible Monday–Saturday schedule.

Supports project accounting by completing pay applications, assisting with billing, reconciling jobs, researching change orders and back charges, cleaning up work-in-progress records and sales orders, and closing projects. The role works closely with the Accounting Manager and requires strong mathematical, analytical, communication, and Excel skills. Duties occur in office and warehouse environments, with occasional travel to project sites.

Coordinates order execution from scheduling through delivery and invoicing. Monitors backorders, maintains accurate ERP and tracking-system records, resolves order holds, delivery discrepancies, and invoicing issues, and communicates proactively with Sales, customers, and manufacturing. Provides delivery schedules, questionnaires, and Bills of Lading while ensuring orders are accurately completed and closed.