Top Executive Assistant Jobs

Provide administrative support to the Board of Directors and Executive Leadership: coordinate meetings, prepare and maintain board materials and minutes, manage calendars, track initiatives, handle filings (SAM, annual reports, tax exemptions), arrange travel/logistics, and perform executive administrative duties.

Provide high-level, confidential administrative support to senior executives including calendar management, travel and expense coordination, meeting and board materials preparation, minute-taking, office coordination, and supervision of administrative staff. Handle confidential M&A and due diligence documents and perform special projects and reporting as assigned.

Manage office operations, facilities, vendors, and supplies; coordinate executive calendars, meetings, and travel; develop administrative systems, onboarding/offboarding for U.S. employees; support events, visitor logistics, and workplace improvements while optimizing meeting processes and executive productivity.

Provide advanced administrative support for a department: manage office workflows, supervise/ train staff, monitor and reconcile budgets, process personnel and financial forms, prepare confidential correspondence and reports, assemble data and presentations, schedule meetings and travel, serve as liaison to internal and external stakeholders, and perform other related duties with a high degree of independence.

Coordinate administrative operations for Faculty Affairs and Professional Development, managing faculty lifecycle workflows (appointments, onboarding, reappointments, promotion and tenure), tracking faculty data and metrics, supporting committee meetings, generating reports and dashboards, resolving data discrepancies, and providing logistical support for development events while liaising with Provost, HR, departments, and institutional partners.

Provide high-level administrative support to C-suite and senior executives: manage schedules, travel, meetings, documents, expenses, stakeholder communications, minute-taking, and special projects while maintaining strict confidentiality.

Provide executive and office management support to the Director of Operations for two Plattsburgh sites: calendar and correspondence management, meeting coordination, reports, travel and vendor coordination, supply and printer management, safety administrative assistance, vehicle scheduling, phone/mail handling, and ad hoc administrative duties.

Provide high-level support to COO and CMO by managing executive calendars, communications, travel coordination, and enhancing operational efficiency.

Provide high-level administrative support to the CEO and leadership team, including calendar and travel management, expense reports, meeting agendas and minutes, correspondence, event coordination, project support, office management, research, and handling confidential/HIPAA-protected information.

Provide high-level administrative support to the Chief of Staff to the CEO: manage complex calendars, coordinate domestic and international travel, process expenses, prepare meeting materials and agendas, act as liaison with stakeholders, organize documents and events, support onboarding, and maintain confidentiality in a fast-paced, on-site Midtown Manhattan environment.

Provide administrative and organizational support to the COO and Operations team, manage meeting planning and logistics, arrange domestic and international travel, handle invoices and expense reporting, document meetings in the CRM, coordinate office maintenance, supplies, cafe and vendor relationships, prepare correspondence, engage with members and internal teams while maintaining confidentiality, and support other teams as needed.

Provide high-level administrative support to the Chief of Staff: manage calendar, travel, correspondence, contacts, deadlines, and logistics; protect executive time; support events and high-level guests; complete expense reports and other administrative duties.

Provide high-level administrative support to a senior executive and team: manage calendars, appointments, travel, meetings and events; handle confidential information; liaise with stakeholders; support sub-teams and manage projects, tasks, and deliverables.

Provide administrative support by organizing files, screening calls, and communicating with employees to improve office efficiency and organization.

Provide high-level administrative support to the CEO: manage schedule, travel, communications, email, reports and presentations; coordinate across departments; improve processes; maintain confidentiality; act as CEO brand ambassador.

Provide high-level administrative support to multiple senior executives: manage calendars and email, coordinate travel and meetings, prepare and proofread correspondence and presentations, process invoices and expenses, maintain files and databases, assist with event logistics, and handle confidential information with discretion in a fast-paced corporate environment.

Provide full administrative and secretarial support to a senior executive: manage calendar, meetings, travel, records, notes, visitors and calls; handle confidential documents; perform minor bookkeeping and ad-hoc projects; assist with personal matters.

Provide executive-level administrative support to the Vice President of Research and Hip Center Director: manage calls, schedule meetings and travel, prepare agendas and minutes, submit monthly expense reports, greet visitors, handle confidential materials, and resolve administrative inquiries.

The Executive Assistant will manage the CEO and CTO's schedules, coordinate communication and logistics, support operations, and ensure priorities are met.

Provide high-velocity executive support to the COO: own complex calendar management, coordinate travel and itineraries, track action items, prepare meeting materials, manage visitor and event logistics, provide backup office-manager coverage, and handle personal-assistant tasks with discretion. Leverage Google Workspace and AI tools to optimize workflows in a fast-growing startup environment.

Provide high-level executive support by managing complex calendars, coordinating meetings and follow-ups, drafting communications and presentations, taking meeting notes, tracking action items, aligning teams on projects, and handling confidential information. Maintain workflows so leadership can focus on strategic priorities and occasionally travel for company events.

The Executive Assistant provides high-level administrative support, manages leadership schedules, coordinates travel, and facilitates communication among teams.

Provide high-level administrative and strategic support to the President and Executive Director, managing complex calendars, travel, meeting preparation, executive communications, task-tracking systems, and confidential matters. Coordinate with Communications and Development teams, attend meetings to take notes and ensure follow-up, and support events including evening/weekend commitments. Serve as primary internal/external liaison and ensure efficient execution of executive priorities.

The Executive Assistant will support executives, manage calendars and meetings, coordinate events, and assist with marketing initiatives. This role requires strong organizational skills and experience in administration.

Provide high-level administrative support to the founders: scheduling, travel, correspondence, event and office coordination, bookkeeping, liaising with lawyers/accountants/vendors, assist with legal/compliance filings and HR/onboarding tasks, and help produce fund marketing materials.